Project Information

Bid Title

25-1201 - 2026 Annual Paving Improvement

Issuing Agency

City of Ardmore

Location

Oklahoma

Published Date

Jan 14, 2026

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-1201

Original Source

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Bid Documents

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Project Description

Bid Number:	25-1201
Bid Title:	25-1201 - 2026 Annual Paving Improvement
Category:	Purchasing Bid
Status:	Open
Additional Status Information:	Please see Referenced Material

Description: NOTICE TO BIDDERS Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for the construction services for 2026 ANNUAL PAVING IMPROVEMENTS BID 25-1201 a contract which provides for the repair, construction and finishing of asphaltic concrete pavements throughout the city limits of Ardmore, Oklahoma. Sealed bids for the labor contract, which will be received in the offices of the Purchasing Department, City of Ardmore, 23 South Washington Street, Ardmore, Oklahoma 73401, are due no later than 2:00 PM CST on Thursday, January 29, 2026 Sealed bids can also be mailed to the Office of the City Clerk at Post Office Box 249, Ardmore, Oklahoma 73402, provided they are received by the date and time referenced above. Bids shall be opened in First Floor Conference Room, City Hall, 23 South Washington at the above stated time for receipt of bids or as soon thereafter as practicable and publicly read aloud and tabulated. Bids shall be made in accordance with the Instructions For Bidders contained in the Contract Documents. Contract Documents may be examined at the following places: • City of Ardmore – City Hall Annex, 15 1st Avenue SE, Ardmore, OK 73401. • City of Ardmore – First Floor Conference Room, City Hall, 23 South Washington Street, Ardmore, OK 73401. Copies of Contract Documents, digital (PDF) may be obtained from the City of Ardmore – Purchasing Department upon email request to For security reasons, you must enable JavaScript to view this E-mail address. . All bids timely received shall be considered by the City prior to a Contract being awarded. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened. The Bidder shall honor the quoted prices for a period of sixty (60) days from the time the bids are opened. Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the amount of five percent (5%) of the Base Bid shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful Bidders. The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof. All forms must be signed and all affidavits sworn to and notarized. All bids shall be typewritten or in ink. Bidder shall file the bid in a sealed envelope. Each envelope shall bear a legible notation thereon that it is a bid upon the project proposed and the name of the Bidder. The Successful Bidder shall deliver the executed Contract and Bonds together with the certificates of insurance, all as required in the Contract Documents, to the City no later than fifteen (15) calendar days following the City’s notification of its intent to award the Contract, unless that time is extended by the City. The City may issue addenda as may be necessary in the best interest of the public and the City. Addenda may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Contract Documents upon notice to all prospective Bidders who have purchased Contract Documents for this project. The Contract will be awarded to the lowest and best Bidder. The City reserves the right to reject any or all bids and reserves the right to waive immaterial defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the best interest of the City. A mandatory pre-bid meeting will be held at 11:00 A.M., Tuesday, January 13, 2026, at the Engineering Department, City Hall Annex, 15 1st Avenue SE, Ardmore, Oklahoma, 73401. Publication Date/Time: 12/16/2025 12:00 AM Publication Information: Published in The Ardmoreite: Saturday, December 13, 2026 and Saturday, December 20, 2026 Closing Date/Time: 1/22/2026 2:00 PM Submittal Information: Please see Referenced Material Bid Opening Information: 01/29/26 @2pm @ CH Pre-bid Meeting: 01/13/26 @ 11am @ CHA Contact Person: Copies of Contract Documents, digital (PDF) may be obtained from the City of Ardmore – Purchasing Department upon email request to sshaw@ardmorecity.org. Download Available: Please see Referenced Material Fee: Please see Referenced Material Plan & Spec Available: Please see Referenced Material Business Hours: Please see Referenced Material Fax Number: Please see Referenced Material Qualifications: Please see Referenced Material Special Requirements: Please see Referenced Material Miscellaneous: Please see Referenced Material Related Documents: 25-1201 2026 Annual Paving Improvements 25-1201 2026 Annual Paving Improvements Plans 25-1201 2026 Annual Paving Improvements_Addendum 1

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2026 ANNUAL PAVING IMPROVEMENTS

Invitation to Bid: 25-1201

CONSTRUCTION DOCUMENTS

Including

Bid Documents, Contract Documents,

and Specifications

Prepared and issued by:

The City of Ardmore, Oklahoma

23 South Washington Street

Ardmore, Oklahoma 73401

December 12, 2025

NOTICE TO BIDDERS

Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for

the construction services for

2026 ANNUAL PAVING IMPROVEMENTS

BID 25-1201

a contract which provides for the repair, construction and finishing of asphaltic concrete

pavements throughout the city limits of Ardmore, Oklahoma.

Sealed bids for the labor contract, which will be received in the offices of the Purchasing

Department, City of Ardmore, 23 South Washington Street, Ardmore, Oklahoma 73401, are due

no later than

2:00 PM CST on Thursday, January 29, 2026

Sealed bids can also be mailed to the Office of the City Clerk at Post Office Box 249, Ardmore,

Oklahoma 73402, provided they are received by the date and time referenced above. Bids shall

be opened in First Floor Conference Room, City Hall, 23 South Washington at the above stated

time for receipt of bids or as soon thereafter as practicable and publicly read aloud and tabulated.

Bids shall be made in accordance with the Instructions For Bidders contained in the Contract

Documents. Contract Documents may be examined at the following places:

• City of Ardmore – City Hall Annex, 15 1st Avenue SE, Ardmore, OK 73401.

• City of Ardmore – First Floor Conference Room, City Hall, 23 South Washington Street,

Ardmore, OK 73401.

Copies of Contract Documents, digital (PDF) may be obtained from the City of Ardmore –

Purchasing Department upon email request to sshaw@ardmorecity.org.

All bids timely received shall be considered by the City prior to a Contract being awarded. Bids

received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the

time set for opening of bids, as well as bids received after the time set for opening of bids, will

not be considered and will be returned unopened. The Bidder shall honor the quoted prices for

a period of sixty (60) days from the time the bids are opened.

Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the amount of

five percent (5%) of the Base Bid shall accompany the sealed Bid of each Bidder. Bid security will

be returned to the unsuccessful Bidders.

The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof. All forms

must be signed and all affidavits sworn to and notarized. All bids shall be typewritten or in ink.

Bidder shall file the bid in a sealed envelope. Each envelope shall bear a legible notation thereon

that it is a bid upon the project proposed and the name of the Bidder.

The Successful Bidder shall deliver the executed Contract and Bonds together with the

certificates of insurance, all as required in the Contract Documents, to the City no later than

fifteen (15) calendar days following the City’s notification of its intent to award the Contract,

unless that time is extended by the City.

The City may issue addenda as may be necessary in the best interest of the public and the City.

Addenda may amend the date and/or time for receipt of bids or any specification, item,

document, or requirement in the Contract Documents upon notice to all prospective Bidders who

have purchased Contract Documents for this project. The Contract will be awarded to the lowest

and best Bidder.

The City reserves the right to reject any or all bids and reserves the right to waive immaterial

defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the

best interest of the City.

A mandatory pre-bid meeting will be held at 11:00 A.M., Tuesday, January 13, 2026, at the

Engineering Department, City Hall Annex, 15 1st Avenue SE, Ardmore, Oklahoma, 73401.

Sherrill Shaw

Purchasing Coordinator

Published in The Ardmoreite: Saturday, December 13, 2026 and Saturday, December 20, 2026.

INSTRUCTIONS FOR BIDDERS

Invitation to Bid: 25-1201

Preface

Bids will be received by City of Ardmore (hereinafter called the “City”), at 23 South Washington

Street, Ardmore, OK 73401 until 2:00 PM, CST, on the 29th day of January 2026, and then at said

office, publicly opened and read aloud.

Obtaining Contract Documents

The Contract Documents may be examined at the offices of the City of Ardmore Purchasing

Coordinator, 23 South Washington Street, Ardmore, OK 73401. Copies of the Contract

Documents may be obtained by telephone, mail, or email request by contacting Sherrill Shaw at

(580) 221-2582, by mail to 23 South Washington Street, Ardmore, OK, 73401, or by email to

sshaw@ardmorecity.org. The Contract Documents are available in digital format at no charge

and will be sent via Dropbox.

Project Analysis and Bid Preparation

Each bidder is responsible for reading and being thoroughly familiar with the Contract

Documents. The failure or omission of any bidder to do any of the foregoing shall in no way

relieve any bidder from any obligation with respect to its bid.

Bidders must satisfy themselves on the accuracy of the estimated quantities in the Bid Proposal

by examination of the site and a review of the drawings and specifications, including addenda.

After bids have been submitted, no bidder shall assert that there was a misunderstanding

concerning the quantities of work or of the nature of the work to be done.

A mandatory pre-bid meeting will be held in the Engineering Department, City Hall Annex, 15 1st

Avenue SE, Ardmore, OK 73401, at 11:00 AM, CST Tuesday, January 13, 2026.

The Contract Documents contain the provisions required for the execution of the project.

Information obtained from an officer, agent, or employee of the City or any other person shall

not affect the risks or obligations assumed by the contractor or relieve the contractor from

fulfilling any of the conditions included in the Contract Documents.

If alternate bids are solicited, they will be listed in numerical order with the highest priority being

number one, second priority being number two, etc. When alternates are used, the low bidders

will be selected by the lowest responsible bid, considering all bids, which include the selected

alternate bids. The alternates will be listed in consecutive priority order to remain within the

funds available for the project.

Bid Submittal

All bids must be made on the required bid proposal form. All blank spaces for bid prices must be

filled-in, in ink or by typewriter, and the bid form must be fully completed and executed when

submitted. A conditional or qualified bid will not be accepted.

Each bid must be submitted in a sealed envelope addressed to the:

City of Ardmore

Attn: Purchasing Department

23 South Washington Street

Ardmore, OK 73401

Each sealed envelope containing a bid must be plainly marked on the outside as a

“2026 ANNUAL PAVING IMPROVEMENTS

Invitation to Bid: 25-1201”

along with the bidder’s name, address, and phone number.

(If the bid is forwarded by mail, the sealed envelope containing the bid must be enclosed in

another envelope addressed to the Purchasing Department as described above.)

The City may waive any informalities or minor defects or reject any and all bids. Any bid may be

withdrawn prior to the above-scheduled time for the opening of bids or authorized

postponement thereof. Any bid received after the time and date specified will not be considered.

No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.

Each bid must be accompanied by a bid bond payable to the City for five percent (5%) of the total

amount of the bid. As soon as the bid prices have been compared, the City will return the bonds

of all except the three lowest responsible bidders. When the agreement is executed, the bonds

of the two remaining unsuccessful bidders will be returned. The bid bond of the successful bidder

will be retained until the payment bond, performance bond and maintenance bond have been

executed and approved, after which it will be returned. A certified check or letter of credit may

be used in lieu of the bid bond.

Bid Opening

Sealed bids will be opened shortly after 2:00 PM, CST on Thursday, January 29, 2026, in no

particular order and read aloud. Bids will be opened in the First Floor Conference Room, City

Hall, 23 South Washington Street, Ardmore, OK 73401. Upon opening, the City Clerk, or their

representative, shall verify that the bid is presented on the designated Bid Proposal and that the

bid is accompanied by the required Bid Bond or suitable substitute. Bids without bid surety will

not be read nor tabulated.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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