Project Information

Bid Title

Request for Proposals The Marina Coast Water District wishes to contract an individual or firm to provide Owner’s Advisor Services for Sand Tank Indirect Potable Reuse (IPR) Program Development - Phase 1

Issuing Agency

Marina Coast Water District

Location

California

Published Date

Feb 11, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Issued	Submission Deadline	Files
02/10/2026	02/27/2026 5:00 p.m.	RFP

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Request for Proposals

The Marina Coast Water District wishes to contract an individual or

firm to provide Owner’s Advisor Services for Sand Tank Indirect

Potable Reuse (IPR) Program Development – Phase 1

Proposals due

5:00 PM

February 27, 2026

Proposals sent electronically must be directed to:

Tobias Osborne at

tosborne@District.org

Proposals sent by mail must be directed to:

Marina Coast Water District

920 2nd Ave., Suite A

Marina, CA 93933

ATTN: Tobias Osborne

I. INTRODUCTION

The Marina Coast Water District (District) is requesting proposals from qualified

individual(s) or firm(s) to provide professional Owner’s Advisory Services to support

advancement of the District’s Sand Tank Indirect Potable Reuse (IPR) Program. These

services will function as an extension of District staff and will provide strategic,

technical, regulatory, and programmatic guidance as the District transitions the Sand

Tank IPR Program from feasibility into implementation.

The Owner’s Advisor will assist the District in:

• Task 1 – Program Initiation and Strategic Advisory

• Task 2 – Regulatory Strategy and Coordination Support

• Task 3 – Technical Review and Consultant Oversight Support

• Task 4 – Risk Identification and Decision Support

• Task 5 – Grant and Funding Technical Support

The selected consultant shall perform the tasks specified in the “Scope of Work”

section of this Request for Proposals (RFP). The consultant is encouraged to propose

additions or modifications to the Scope of Work that, in their professional judgment,

will enhance clarity, strengthen the program, or better support the District’s objectives.

The District intends to enter into a Professional Services Agreement with an individual

or organization to provide the services described in Section III of this RFP.

II. BACKGROUND

The Marina Coast Water District (District) provides water service and wastewater

collection service to approximately 36,000 – 40,000 residents through approximately

20,000 connections in and adjacent to the City of Marina and on the former Fort Ord

military installation. The District currently pumps approximately 3,200 acre-feet of

water (from both the Marina and Ord Systems) annually from groundwater wells. The

District also conveys more than 2 million gallons of sewage per day to Monterey One

Water for treatment. Although there are water inter-tie connections between the Marina

and Ord systems, the Marina and Ord Community service areas are still maintained as

separate operations, with separate financial records and accounts. The District has

developed capital improvement programs for both the Marina and Ord Community

service areas.

The District provides recycled water for public and private landscape irrigation and

commercial uses and has installed several recycled water pipeline segments.

Additionally, the District has agreed to transmit recycled water through the District’s

recycled water pipeline for Monterey One Water’s Pure Water Monterey Project.

The Sand Tank IPR Program represents the District’s first potable reuse initiative and

a major milestone in the District’s long‑term water supply strategy. Building upon

decades of groundwater management, recycled water delivery, and regional

coordination, the Sand Tank IPR Program will introduce a new groundwater

replenishment pathway to improve the reliability, resiliency, and sustainability of the

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District’s water resources. Successful development and implementation of this

program will require coordinated technical, regulatory, and strategic efforts, making

specialized Owner’s Advisory Services essential during this foundational phase (Phase

1).

III. SCOPE OF SERVICES

Consultant shall perform the following:

Task 1 – Program Initiation and Strategic Advisory

The Owner’s Advisor shall assist the District staff with early-stage IPR program

initiation activities, including but not limited to:

• Assisting the District staff in translating the findings of the IPR Feasibility

Study into actionable next steps;

• Providing strategic guidance related to project sequencing, regulatory

engagement, and planning priorities;

• Supporting internal coordination and tracking of IPR-related action items;

• Providing on-call technical and strategic advice to District staff as requested.

Task 2 – Regulatory Strategy and Coordination Support

The Owner’s Advisor shall provide regulatory advisory support related to groundwater

replenishment reuse, including but not limited to:

• Advising DISTRICT staff on applicable regulatory pathways and requirements

for Indirect Potable Reuse projects;

• Supporting preparation for and participation in meetings with regulatory

agencies, including the State Water Resources Control Board Division of

Drinking Water, U.S. Army, Monterey County, and the Regional Water Quality

Control Board;

• Reviewing and commenting on regulatory interpretations and

recommendations prepared by planning or engineering consultants;

• Assisting DISTRICT staff in identifying regulatory risks and coordination

needs.

Task 3 – Technical Review and Consultant Oversight Support

The Owner’s Advisor shall provide technical review and consultant coordination

support, including but not limited to:

• Reviewing planning-level technical assumptions related to source water,

treatment concepts, groundwater recharge approaches, and basin

considerations;

• Serving as a technical liaison between DISTRICT staff, consultants, and

District management as requested;

• Assisting DISTRICT staff with the interpretation of technical information for

internal discussions and decision-making.

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Task 4 – Risk Identification and Decision Support

The Owner’s Advisor shall support DISTRICT staff with identification and management

of IPR program risks, including but not limited to:

• Assisting in identifying regulatory, technical, schedule, cost, and public

acceptance risks;

• Supporting preparation of technical content for internal briefings and Board

discussions;

• Providing planning-level decision support analyses as requested by

DISTRICT staff.

Task 5 – Grant and Funding Technical Support (As Needed)

As requested by DISTRICT staff, the Owner’s Advisor may provide technical support

related to funding pursuits, including but not limited to:

• Providing technical input for grant applications and funding opportunities;

• Reviewing technical narratives, assumptions, and cost information related to

funding requests;

• Supporting coordination between planning, regulatory, and funding activities.

Contracts for this work will be structured into distinct phases, with this Scope of Work

representing Phase 1. This phased contracting approach ensures that the scope and

project expectations for each phase are clearly defined and that progress can be

effectively managed throughout the life of the project.

The District’s intended goals for the Phase 1 schedule include: (1) Issuing RFP for

Facilities Planning and Feasibility Refinement to advance technical concepts and

evaluate project configuration options; (2) development of a comprehensive Funding

and Financing strategy, including coordination of grants, CIP integration, and

evaluation of financing mechanisms; (3) preparation for Environmental Review and

permitting; and (4) implementation of Public and Customer Outreach; (5) engage with

Stakeholder and Agency Coordination involving Division of Drinking Water (DDW), the

Regional Water Quality Control Board (RWQCB), the State Water Resources Control

Board (SWRCB), the Base Realignment and Closure (BRAC), and other regulatory or

project partners to ensure alignment of requirements, expectations, and timelines.

IV. PROPOSAL SUBMITTAL

The following information is to be submitted as part of the proposal. The proposal

should include single-page resumes of persons to be assigned to the project. Other

material may be attached as deemed appropriate. The proposal is to be organized as

follows:

a. Approach to the Scope of Work: Describe your approach to this work and any

special ideas, techniques, or suggestions that you think might make the project

proceed smoothly.

b. Experience: Describe the experience of the firm and of the individuals assigned

to related projects of a similar nature.

c. Qualifications: Describe your staff’s unique qualifications and training for this

type of work.

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d. References: Provide recent references for projects of a similar nature for all

individuals who will be assigned to the project.

e. Schedule: Describe your plan/schedule for completing the work.

f. Cost: A separate page shall be provided containing the cost proposal for the

Plan.

g. Fee Schedule: A separate page shall be provided containing fee schedule for

additional services.

V. AGREEMENT

The proposed contract (Agreement) is to provide on-call consulting services during the

term of the Professional Services Agreement. The successful proposer will be required

to execute an Agreement with the District.

The attached Agreement includes complete insurance and indemnity requirements.

Consultant shall maintain in effect throughout the term of the Agreement a policy or

policies of insurance with the minimum limits of liability listed in the Professional

Services Agreement (Appendix B of the Agreement). Evidence of Insurance must be

received prior to Agreement implementation.

The District reserves the right to, in the event both parties fail to reach mutual

agreement on all terms and conditions of the included Agreement, not award the

contract to the firm/Consultant.

Upon execution of the Agreement, the District may commence issuing Task Orders or

may solicit Requests for Services (RFS) proposals from the firm/Consultant.

Consultant responses shall include scope of services, work schedule and fee proposal

based on the fee schedule submitted with this RFP, consistent with the terms of the

Agreement. Once an RFS proposal or Task Order is fully executed, a Notice to

Proceed will be issued for the specified work.

VI. SCHEDULE

Proposing firms/Consultants must be able and willing to commit the necessary

resources to complete the RFP within the schedule.

Below is the tentative schedule for Owner’s Advisor Services for Indirect Potable

Reuse (IPR) Program Development - Phase 1:

The anticipated level of effort for this Scope of Work is approximately four (4) hours

per week, plus or minus, for the period from March 16th through June 30th 2026. The

distribution of these hours may vary from week to week based on project needs and

direction from the District. This advisory position could continue for the full duration of

the IPR Project (depending on District needs), which spans from approximately Q1

2026 through Q4 2029.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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