Project Information

Bid Title

Fire Fighting Apparatus

Issuing Agency

Town of Southbury

Location

Connecticut

Published Date

Oct 29, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Fire Fighting Apparatus

Bid Documents

Deadline: December 2, 2025 2:00 pm

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SPECIFICATIONS

AND

BID DOCUMENTS

Bid Number 2025-010

Fire Fighting Apparatus

Office of the First Selectman

501 Main Street South

Southbury, CT

October 29, 2025

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Bid-SVFA Fire Fighting Apparatus

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Invitation to Bid

Fire Fighting Apparatus

The Town of Southbury (The Town/Purchaser) will accept sealed bids for a Fire

Fighting Apparatus for the Southbury Volunteer Firemen's Association.

Bids will be accepted at the Office of the First Selectman, 501 Main Street

South, Southbury, CT 06488 until 2 p.m. on December 2, 2025.

All bids must include one hard copy and a flash drive with complete bid

package enclosed.

Specifications and bidding documents may be obtained electronically from the

Town’s website at www.southbury-ct.org/bids.

Prospective bidders shall examine the “Instructions for Bidders” and shall comply

and conform strictly to the conditions and instructions contained therein.

The Town reserves the right to reject any and all bids and to accept the bid deemed to

be in the best interest of the Town of Southbury.

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Bid-SVFA Fire Fighting Apparatus

October 2025

Instructions to Bidders

Separate sealed bids will be received in the Office of the First Selectman, Town

Hall, 501 Main Street South, Southbury, Connecticut, 06488, until the time and

date stated in the INVITATION TO BID.

All bids shall be submitted in sealed, opaque envelopes clearly labeled with the

name of the bidder, his address, and the words “BID DOCUMENTS, Fire Fighting

Apparatus” so as to guard against opening prior to the time set therefore.

Bids may be forwarded by mail. If mailed, the sealed opaque envelope

containing the proposal, marked as described above, shall be enclosed in

another envelope properly addressed for mailing.

The Town may consider informal any bid not prepared and submitted in

accordance with the provisions hereof and may waive any informalities in or reject any

and all bids.

Sealed bids must be received at the Office of the First Selectman by 2:00 pm on

December 2, 2025, 501 Main Street South, Southbury, CT. 06488.

Questions about this bid should be directed to the Southbury Volunteer

Fireman’s Association via email only, svfarescue@gmail.com until November 12,

2025.

Preparation of Proposal

Each bid must be submitted on the prescribed form and all blank spaces for bid

prices must be filled, handwritten in ink or type written, in both words and figures.

Bid prices shall include all labor, materials, and equipment necessary to complete the

work in accordance with the bid documents. All bid prices must remain effective for

45 days from bid opening. Apparatus must be new and current year of manufacture.

CONTRACT CONSIDERATIONS

EQUAL OPPORTUNITY AFFIRMATIVE ACTION

The successful firm shall comply in all aspects with the Equal Employment

Opportunity Act. A firm with 15 or more employees shall be required to have an

Affirmative Action Plan that declares that the Contractor does not discriminate

based on race, color, religion, sex, national origin, or age, which specifies goals

target dates to assure the implementation of equal employment. A firm with fewer

than 15 employees shall be required to have a written equal opportunity policy

statement declaring that it does not discriminate based on race, color, religion, sex,

national origin, or age.

Findings of noncompliance with applicable State and Federal equal

opportunity laws and regulations could be sufficient reason for revocation or

cancellation of this contract.

INDEMNIFICATION

The awarded firm agrees to indemnify, defend, and save harmless, the Town of

Southbury, as well as its officers, agents, and employees from any and all claims and

losses to the extent caused by the negligent act, error, or omission of the awarded firm

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Bid-SVFA Fire Fighting Apparatus

October 2025

resulting from the performance of this contract, except to the extent caused by the

negligent acts of the Town of Southbury or its officers, agents or employees.

The Town, as a sovereign government, cannot indemnify businesses or individuals.

INSURANCE

Commercial General Liability Insurance

Prior to the execution of any contract, the Town of Southbury requires that any

awarded contractor providing materials, equipment, or services to the Town must

provide to the Town a certificate of insurance (Acord or other approved format)

naming the Town of Southbury as additional insured, for the following:

 Each bidder shall supply proof of product liability and facility insurance equal to or

exceeding $5,000,000. This shall be provided as part of the proposal.

 General liability (including completed operations coverage) in the amounts of

$1,000,000 (combined single limit) Bodily Injury/Property Damage coverage per

occurrence and $2,000,000 general aggregate coverage.

 Automobile Liability in the amount of $1,000,000 (combined single limit), Property

Damage, and Bodily Injury coverage.

 Professional Liability, in an amount not less than $500,000.00 per occurrence and

$1,000,000.00 aggregate.

 Worker's Compensation as defined in the Connecticut General Statutes.

Any subcontractor to a contracted firm shall be likewise covered and shall furnish

certificates of coverage acceptable to the Town before starting work.

The awarded firm shall maintain professional liability insurance until the expiration

of the statute of limitations. In the event there is no statute of limitations specifically

applicable to this project, the awarded firm shall maintain coverage for a reasonable

period after the date of substantial completion of the project as agreed to by the

Town and the awarded firm.

Bid Bond

A bid bond will be submitted with the bidder's proposal. The bond will be for an

amount equal to 10% of the proposed bid price. Failure to provide an acceptable, valid

bid bond with the proposal will result in the immediate rejection of the bidder's

proposal.

Familiarity with Laws, Site Conditions, and Documents

Each bidder is required to be familiar with and to comply with the terms and

conditions of the specifications and all other Bid documents and with all Federal,

State and Local laws, ordinances or regulations, which in any manner relate to the

furnishing of the services in accordance with the Bid.

Each bidder shall thoroughly familiarize himself with all conditions of the bid

documents and specifications before preparing his proposal. The submission of

a proposal shall be construed as an assurance that such examination has been

made and the failure of the bidder to familiarize himself with conditions relating

to the specifications shall in way relieve any bidder from any obligation in

respect to his bid.

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Errors, Interpretations, and Addenda

Should a bidder find any omissions, discrepancies, or errors in the specifications or

other Bid Documents or should he be in doubt as to the meaning of the Specifications

or other Bid Documents, he should immediately notify the Town who may correct,

amend, or clarify such documents by a written interpretation or addendum. No oral

interpretations shall be made to any bidder and no oral statement of the Town shall

be effective to modify any of the provisions of the Bid Documents.

INVOICING AND PAYMENT

Standard payment terms are Net 30 Days from receipt of properly executed

invoice(s). If your firm submits a proposal that includes payment schedules based

on the completion of designated phases, those stages must be clearly outlined in

your proposal. The Town cannot make payments for "execution of contract"

(payments due upon contract signing). The Town is tax-exempt and shall not be

charged tax.

AWARD CONSIDERATIONS

The Town may reject any or all proposals or submittals for such reason as it may

deem proper. In acceptance of proposals or submittals, the Town will be guided by

consideration of the interests of the Town. The Town also reserves the right to

negotiate further with one or more of the firms as to any features of their proposals or

submittals and accept modifications of the work and price when such action will be in

the Town's best interests.

Firms selected for an interview will be provided with the interview panel's content;

the selected firms will be required to submit affidavits relating to their relationship(s)

with members of the panel. The names of interview committee members will be

released solely for the purpose of preparation of affidavits; the selected firms shall

not directly contact the panel members prior to immediately following the interview

process.

The individual signing this submittal hereby declares that no person or persons other

than members of his/her own organization are interested in this project or in the

contract proposed to be taken; that it is made without any connection with any other

person or persons making a proposal for the same work and is in all respects fair and

without collusion or fraud; that no person acting for or employed by the Town of

Southbury is directly or indirectly interested therein, or in the supplies or works to

which it relates or will receive any part of the profit or any commission therefrom in

any manner which is unethical or contrary to the best interests of the Town of

Southbury.

Unless otherwise noted within a proposal, proposals received in response to this

document, including proposed fee schedules, are assumed valid and binding for one

hundred and twenty (120) days from receipt of the proposal. If an award is not made

within such time, the proposal can be deemed to be either no longer valid or can be

extended with the mutual consent of the Town and the firm submitting the proposal.

Documents/reports/data become the property of the Town of Southbury.

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Commodity Codes

• NAICS 115310Support Activities for Forestry

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