Project Information

Bid Title

Debris Monitoring, Disaster Recovery and Emergency Planning Services

Issuing Agency

City of Newnan

Location

Georgia

Published Date

Feb 25, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Debris Monitoring, Disaster Recovery and Emergency Planning Services
Category:	Request for Proposals
Status:	Open

Description: The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85 South, and County seat of Coweta City, Georgia, is seeking Competitive Sealed Proposals from qualified Contractors to provide professional services on an on-call basis under a renewable annual contract (up to four years) to facilitate contract compliance Debris Monitoring, Disaster Recovery and Emergency Planning Services following a disaster. It is the intent to enter into a pre- event contract, which would result in no immediate cost to the City of Newnan, GA. The Contractor shall provide all materials and services necessary in the performance of this bid. The City of Newnan does not guarantee a minimum value for this contract. For information or inquiries, contact Hasco Craver, Assistant City Manager . Publication Date/Time: 2/25/2026 11:00 AM Closing Date/Time: 4/14/2026 2:00 PM Contact Person: Hasco Craver, Assistant City Manager Related Documents: City of Newnan Debris Monitoring RFP (PDF)

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City of Newnan, Georgia

Request for Proposals

for

Debris Monitoring, Disaster Recovery and Emergency

Planning Services

Issue Date:

Issued By:

Inquiries:

Proposals Due:

Bid Opening:

Wednesday, February 25, 2026

City of Newnan

Office of City Manager

25 LaGrange Street

Newnan, GA 30263

Hasco Craver, Assistant City Manager

City of Newnan

hcraver@newnanga.gov

Tuesday, April 14, 2026, by 2:00PM. EST

Tuesday, April 14, 2026, at 2:00PM. EST

CITY OF NEWNAN, GEORGIA

Debris Monitoring, Disaster Recovery and Emergency Planning Services

A. PURPOSE

The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85

South, and County seat of Coweta City, Georgia, is seeking Competitive Sealed Proposals from

qualified Contractors to provide professional services on an on-call basis under a renewable annual

contract (up to four years) to facilitate contract compliance Debris Monitoring, Disaster Recovery

and Emergency Planning Services following a disaster. It is the intent to enter into a pre- event

contract, which would result in no immediate cost to the City of Newnan, GA. The Contractor shall

provide all materials and services necessary in the performance of this bid. The City of Newnan

does not guarantee a minimum value for this contract.

B. GENERAL INFORMATION AND SCHEDULE

This RFP has been issued on February 25, 2026. All Firms interested in submitting a proposal

MUST SUBMIT all addendums if applicable with their proposal.

The City may award the bid to the vendor demonstrating the most complete response and full

compliance with the specifications and in accordance with procurement requirements set forth by the

Federal Government. The City are each an Equal Opportunity Employer and encourages all small and

minority-owned businesses to submit proposals.

The City reserves the right to offer an award based on any combination of factors it determines to be

in the best interests of the City and the City’s residents. Price may be a factor, but will not determine

the awarding of the bid. The bid will be awarded to the “best bidder” and not the “low bidder”. The

City will make the determination of which bidder is the “best bid” and not the vendor.

A pre-bid conference will not be held at this time.

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Title of RFP:

Date of Issue:

Last day to submit questions:

Date of final answers:

Proposal due date:

Copies of proposal required:

Proposal opening date:

Proposal submission location:

Proposal opening location:

Project name:

Site location/Size:

Funding source:

Firm selection schedule:

FACT SHEET

Debris Monitoring, Disaster Recovery and Emergency Planning

Services

February 25, 2026

March 24, 2026 2PM

March 31, 2026 2PM

April 14, 2026 before 2:00PM

1 original, 1 copies plus 1 digital copy

April 14, 2026 at 2:00PM

Newnan City Hall, Office of the City Manager

Newnan City Hall, Office of the City Manager

Debris Monitoring, Disaster Recovery and Emergency Planning

Services

Newnan, GA

City of Newnan – FEMA Reimbursement

Target date of April 28, 2026 or ASAP

C. INSTRUCTION TO BIDDERS

Written responses to all written inquiries received by 2:00 PM ET, March 24, 2026 will be posted

on the City’s website at under bid opportunities, Debris Monitoring, Disaster Recovery and

Emergency Planning Services, as having been issued the RFP on or before February 25, 2026. It is

the proposer’s responsibility to follow this bid process so that they will be aware of all addenda

being posted prior to bid opening. Acknowledgement of all addenda is required. No City staff or

other officials associated with this RFP should be contacted regarding this RFP other than the

City Official named below Doing so may result in disqualification.

All inquiries regarding this RFP Must be in writing via email and addressed to:

Hasco Craver, Assistant City Manager hcraver@newnanga.gov

An original, five (2) copies and one (1) digital copy of this RFP are to be submitted to:

Cleatus Phillips,

Newnan City Manager

25 Lagrange Street

Newnan, Georgia 30263

Proposals must be submitted no later than 2:00PM EST, April 14, 2026. Proposals must be

received in a sealed envelope or container marked “Competitive Sealed Proposals for Debris

Monitoring, Disaster Recovery and Emergency Planning Services”. Place the Project name,

and opening date on the submitting envelope or container.

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No proposal will be received or accepted after the above specified date and time of the proposal

opening. Proposals submitted after the designated date and time will be deemed invalid and

returned unopened to the proponent.

All materials and documents submitted in the response shall become the property of the City and

will not be returned.

This bid specifications are to be considered as a minimum set of specifications and standards.

Failure to provide adequate information to enable the City to evaluate the bidder, or proposed

services, will be considered failure to meet bid requirements and may result in the elimination of

the bidder’s response.

Each service listed must be priced individually.

Failure on the part of a vendor to honor a bid which they have submitted will be considered breach

of contract, and may result in said vendor being deemed ineligible to bid on future purchases and

disqualified from any successful award on this bid. Vendors are encouraged to double check bid

pricing to make sure it is accurate. The bidder agrees to hold the bid price for 90 days following the

bid opening.

Warranty

All services provided by the vendor must have a 100% guarantee. If services are not performed as

bid, the vendor shall be liable for any damages or loss of funds associated with the failure.

Pricing and Quote Preparation

Bidders are encouraged to list any options or services it may provide that it feels might be of

interest to the City, not included in base bid price.

Qualifications of Vendor

Summary of Qualifications: Proposals must include a cover letter, a description of the firm’s

capabilities and services, a discussion of the firm’s expertise relative to the background and

experience requirements contained herein, and resumes of qualified professionals who will be

responsible for completing assigned tasks. This material should also be provided for key sub-

Consultants.

Litigation Summary: Provide a list of all claims, arbitrations, administrative hearings, and

lawsuits related to debris monitoring, brought against your company.

D. BACKGROUND

As the City of Newnan has been impacted by natural disasters in the past, the City feels the need to be

prepared for any future events for the well-being, safety, and health of its citizenry. This RFP will

allow the City to be able to quickly begin any cleanup that will assist in alleviating the affects of such

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an event.

E. INTRODUCTION

Natural and man-made disasters precipitate a variety of debris that includes, but not limited to, such

things as trees, sand, gravel, building/construction materials, vehicles, personal property and etc.

The quantity and type of debris generated from any particular disaster is a function of the location

and kind of event experienced, as well as the magnitude, duration and intensity.

The quantity and type of debris generated, it’s location and the size of the area over which it is

dispersed directly impacts the type of collection and disposal methods used to address the debris

problem, associated costs incurred, and the speed with which the problem can be addressed.

In a major catastrophic disaster, the City of Newnan may have difficulty locating staff, be under

staffed, have problems locating equipment, and may have difficulty funding the debris removal in

short term as well as long term.

Private contractors play a significant role in the debris removal, collection, reduction, and disposal

process. Private contractors may be employed to supplement the efforts of the City’s and volunteer

works crews. If it is determined that the available resources are insufficient to complete the debris

removal process in a timely manner then the pre-selected private contractors may be utilized to

perform all or parts of the clean-up. They will be advised and given explicit details as to the scope

of their operations. The extent of their involvement will be dictated by the needs of the City and are

incident specific.

Once the contract is executed between the City of Newnan, GA and the successful Proposer, the

successful Proposer will be bound by the pre-event on-call services contract to deliver the services

required by this proposal. The City of Newnan, GA must first approve any change in or substitution

of team members, including any consultant, in writing.

F. SCOPE OF SERVICES

DISASTER DEBRIS MONITORING SERVICES

It is anticipated that the Agreement between the City of Newnan, GA and the selected firm will

contain the following scope of work. The full scope of services will be defined within the contract

executed with the City of Newnan, GA.

The selected firm will be expected to provide disaster debris monitoring services to include debris

generated from the public rights-of-way, drainage areas/canals, waterways, and other public,

eligible, or designated areas.

Specific services may include:

1. Coordinating daily briefings, work progress, staffing, and other key items with the

City.

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Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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