Project Information

Bid Title

Headquarters Landfill Transportation of Rock Materials

Issuing Agency

County of Cowlitz

Location

Washington

Published Date

May 14, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-0024-01

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-0024-01
Bid Title:	Headquarters Landfill Transportation of Rock Materials
Category:	Public Works
Status:	Open

Description: Cowlitz County will receive sealed bids until 1:30 p.m. PDT on the 8th day of June 2026 for the purchase and transportation of approximately 19,250 tons of rock materials. Materials will be furnished in transport quantities on two-day notice for the period of July 1, 2026 through June 30, 2027. Additional information, including bid proposal form can be found in the documents attached. The bid opening will be accessible via Zoom by visiting https://us06web.zoom.us/j/84524754733 . Publication Date/Time: 5/13/2026 9:00 am Publication Information: The Daily News, 5/14/2026 Edition Closing Date/Time: 6/8/2026 1:30 pm Contact Person: Ashley Claussen claussena@cowlitzwa.gov Related Documents: 2026-0024-01 HQLF Transportation of Rock Materials - Call for Bids - Signed Copy Pending

Attachment Preview

CALL FOR SEALED BIDS

HEADQUARTERS LANDFILL TRANSPORTATION

OF ROCK MATERIALS

FOR PERIOD OF JULY 1, 2026 THROUGH JUNE 30, 2027

Cowlitz County will receive sealed bids until 1:30 p.m. PDT on the 8th day of June _ 2026 for the

purchase and transportation of approximately 19,250 tons of rock materials. Materials will be furnished in

transport quantities on two-day notice for the period of July 1, 2026 through June 30, 2027.

All bids received will be publicly opened and read aloud in the training room of the Public Works

Administration Building at that time. The bid opening will also be accessible via Zoom by visiting

https://us06web.zoom.us/j/84524754733. A recording of the bid opening, along with bid results, will be

posted on the Cowlitz County website following the meeting.

The outside of bid envelope must clearly state the following information:

1. Mailing Address:

Department of Public Works

ATTN: Ashley Claussen

1600 – 13th Avenue S

Kelso, WA 98626

2. Bid Description:

Headquarters Landfill Transportation of Rock Materials

ITB #2026-0024-01

3. Date of Bid Opening: June 8, 2026

Additional information regarding this invitation to bid may be found in Appendix A – Cowlitz County Public

Works Rock Transportation Specifications. No trucks transporting materials shall use South Silver Lake

Road from Spirit Lake Highway (SR 504) to Headquarters Road.

Bidders shall submit their bids on the attached bid proposal form. Bids can be mailed or delivered in

person to the address listed above. Cowlitz County will assume no responsibility for any delay in U.S.,

County, or any other delivery service resulting in a bid being received late. Faxed and/or E-mailed bids will

not be accepted. The County’s determination of when a bid was received shall be final and non-appealable.

Project bid documents (plans, specifications, addenda, etc.) are available online for inspection through the

Cowlitz County website at https://www.co.cowlitz.wa.us/bids.aspx. It is the sole responsibility of the Bidder

to obtain Addenda, if any. Cowlitz County accepts no responsibility or liability and will provide no

accommodation to bidders who fail to check for addenda and thereby submit inadequate or incomplete

responses.

All documents received in response to this invitation to bid will become a matter of public record and

subject to the Washington public disclosure act under chapter 42.56 RCW.

Pursuant to RCW 39.34, other public agencies within the State of Washington that have executed an

interlocal cooperative purchasing agreement with Cowlitz County may elect to purchase from the awarded

vendor under the terms and conditions of this contract, subject to the vendor’s consent.

The Board reserves the right to reject any and all bids and to waive any immaterial irregularities or

informalities in any bid or in the bidding.

DATED this 12th day of May 2026.

BOARD OF COUNTY COMMISSIONERS

OF COWLITZ COUNTY, WASHINGTON

___________________________________

Richard R. Dahl, Chairman

___________________________________

Steve Rader, Commissioner

___________________________________

Steven L. Ferrell, Commissioner

ATTEST:

___________________________________

Kelly Grayson, Clerk of the Board

BID PROPOSAL FORM

(PRINT LEGIBLY IN INK OR TYPE)

HQLF TRANSPORTATION OF ROCK MATERIALS

THROUGH JUNE 30, 2027

ITB #2026-0024-01

The undersigned bidder hereby agrees to furnish the items listed below conforming to the

specifications below at the prices stated.

Bid Submitted By: _________________________________________________________________

(Company Name)

Signature:

_________________________________ Title:_________________________

Name Printed:

_________________________________

Address of Bidder: _________________________________ UBI No. ______________________

_________________________________ Tax ID No. ____________________

Telephone:

_________________________________ Date of Bid:___________________

Email:

_________________________________

Fax:

_________________________________

BID PROPOSAL FORM

(PRINT LEGIBLY IN INK OR TYPE)

HQLF TRANSPORTATION OF ROCK MATERIALS

THROUGH JUNE 30, 2027

ITB #2026-0024-01

BIDDER MUST HAVE A MINIMUM OF TWO TRUCKS AVAILABLE

TRUCK #1:

TRUCK #2:

Capacity: ____________

Capacity: ____________

BID PRICE FOR DELIVERY TO STOCKPILE

Solid Waste Headquarters Landfill

3434 South Silver Lake Road, Castle Rock, WA 98611

MATERIALS

5/8” – 0” Crushed Rock

1 1/4” – 0” Crushed Rock

4” – 2” Crushed Rock

Cowlitz County Structural Fill – 3” Minus

(See Appendix B)

6” Jaw Run Rock

1 ½” - 5/8” Crushed Drain Rock

2 ½” – 1 ½” Crushed Drain Rock

Product to be delivered by Vendor

Estimated No.

of Tons

Price Per Ton

Extended

Price

1,000 tons $

$

2,000 tons $

$

200 tons $

$

4,000 tons $

$

6,000 tons $

$

50 tons $

$

6,000 tons $

$

Sub-Total $

Sales Tax at 7.7%

$

Bid Total

$

Addenda: The bidder acknowledges receipt of the following addenda: ___________________.

APPENDIX A

COWLITZ COUNTY PUBLIC WORKS

ROCK TRANSPORTATION

SPECIFICATIONS

I. GENERAL

A. This bid is intended to provide a firm price per ton for the purchase and transportation of rock

materials to the Cowlitz County Headquarters Landfill, located at 3434 South Silver Lake Road,

Castle Rock, Washington, 98611.

B. Term: The period of this contract shall be for a period of one year from its effective date. Either

party may at any time during the life of this contract terminate this contract by giving thirty (30)

days’ notice in writing to the other party of its intention to cancel.

C. Right to Award: The County reserves the right to make contract award on all groups of materials

listed on the bid form or award based on any group or based on any combinations of groups.

D. Right to Reject/Accept: The County reserves the right to reject any or all bids, accept any

presented bids which meet or exceed these specifications that are in the best interest of the

County and will not necessarily bind the County to accept the lowest bid.

E. Changes: Any proposed change in this contract shall be submitted to Cowlitz County Public

Works for prior approval and they will make the change by a contract modification. Any oral

statement or representation changing any of these terms or conditions is specifically

unauthorized and is not valid.

F. Invoices: Payment will be made according to state statute, in the month following use of

materials, providing a properly detailed invoice has been furnished. Vendor shall accurately

invoice per the prices in the contract and shall issue one invoice per order. Invoices shall be mailed

to:

Cowlitz County Public Works

Accounts Payable

1600 13th Avenue S.

Kelso, WA 98626

or emailed to publicworks@cowlitzwa.gov.

II. SPECIAL INSTRUCTIONS

A. This is to be considered an open-ended bid. Materials will be purchased against this bid for a

period of July 1, 2026 through June 30, 2027.

B. Base Prices may not increase during the contract period. Base price may be adjusted at each

renewal period.

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining
• NAICS 484110General Freight Trucking, Local
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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