Project Information

Bid Title

IFB ELEVATOR MAINTENANCE AND INSPECTION

Issuing Agency

Town of Longmeadow

Location

Massachusetts

Published Date

Jan 28, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

2601151

Original Source

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Bid Documents

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Project Description

Bid Number:	2601151
Bid Title:	IFB ELEVATOR MAINTENANCE AND INSPECTION
Category:	CONSTRUCTION
Status:	Open

Description: INVITATION FOR BID (IFB) ELEVATOR MAINTENANCE AND INSPECTION The Town of Longmeadow is accepting bids for bi-monthly inspection and elevator maintenance.  The contract will be for one year with renewal option at the sole discretion of the Town for up to two (2) additional years of service.  Bid documents may be obtained from the Longmeadow Purchasing Department: Town of Longmeadow, Attn: Chad Thompson-Director of Procurement, 231 Maple Road, Longmeadow, MA 01106 (P 413-565-4185 , For security reasons, you must enable JavaScript to view this E-mail address. ).  Bid documents may also be obtained at no charge from the Purchasing department page of www.longmeadowma.gov.  Bidders are encouraged to register with the Longmeadow Purchasing Department to get on the bid list, others will be responsible for monitoring the website for the issuance of notices and addenda. All bids are subject to the provisions of M.G.L. Chapter 149. Wages are subject to minimum wage rates determined by the Massachusetts Dept. of Labor and Industries pursuant to M.G.L. Chapter 149, Section 26 and 27H, and annual update. All bids must be submitted in a sealed envelope labeled ‘IFB: Elevator Maintenance’, and will be accepted at the Longmeadow Purchasing Department until the bid deadline of 11:00am on Friday, January 30, 2026 Per IFB Addendum No.1 (Previously Thursday, January 29, 2026).  Late bids will be rejected. All bidders shall furnish with their bid a bid guaranty in the form of a bid bond, certified check, treasurer’s check, or cashier’s check issued by a responsible bank or trust company, in the amount of 5% of the total amount of the bid for the first year made payable to the Town of Longmeadow, Massachusetts. No bid may be withdrawn within sixty (60) days after the date of the opening of bids. Following the bid deadline, bids received will be publicly opened.  A 50% payment bond is required with contract award. The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the right to reject any or all bids, waive minor informalities and to award the contract in the best interest of the Town. Publication Date/Time: 1/15/2026 11:00 AM Closing Date/Time: 1/30/2026 11:00 AM Related Documents: IFB ELEVATOR MAINTENANCE, CAL26-28 IFB ADDENDUM NO.1, ELEVATOR MAINTENACE

Attachment Preview

INVITATION FOR BID (IFB)

ELEVATOR MAINTENANCE AND INSPECTION

TOWN OF LONGMEADOW

MASSACHUSETTS

January 14, 2026

INVITATION FOR BID:

ELEVATOR MAINTENANCE

TOWN OF LONGMEADOW, MASSACHUSETTS

INDEX

Cover Page

Index

Legal Notice

Objective

Questions

Bid Documents

Submission of Bids

Contract Terms and Conditions

Award of Contract

Scope of Services

On-Call Services

Material Markup Above Contractor’s Cost

State Inspection Permit Fees

Elevator Maintenance Exclusions

Sample Contract

Prevailing Wage

Prevailing Wage Report Forms

Prevailing Wage Rate Schedule

Bid Submission Forms

LEGAL NOTICE:

INVITATION FOR BID (IFB)

ELEVATOR MAINTENANCE AND INSPECTION

The Town of Longmeadow is accepting bids for bi-monthly inspection

and elevator maintenance. The contract will be for one year with renewal option at the sole

discretion of the Town for up to two (2) additional years of service. Bid documents may be

obtained from the Longmeadow Purchasing Department: Town of Longmeadow, Attn: Chad

Thompson-Director of Procurement, 231 Maple Road, Longmeadow, MA 01106 (P 413-565-

4185 , cthompson@longmeadowma.gov ). Bid documents may also be obtained at no charge

from the Purchasing department page of www.longmeadowma.gov. Bidders are encouraged to

register with the Longmeadow Purchasing Department to get on the bid list, others will be

responsible for monitoring the website for the issuance of notices and addenda.

All bids are subject to the provisions of M.G.L. Chapter 149. Wages are subject to minimum

wage rates determined by the Massachusetts Dept. of Labor and Industries pursuant to M.G.L.

Chapter 149, Section 26 and 27H, and annual update. All bids must be submitted in a sealed

envelope labeled ‘IFB: Elevator Maintenance’, and will be accepted at the Longmeadow

Purchasing Department until the bid deadline of 11:00am on Thursday, January 29, 2026. Late

bids will be rejected.

All bidders shall furnish with their bid a bid guaranty in the form of a bid bond, certified check,

treasurer’s check, or cashier’s check issued by a responsible bank or trust company, in the amount

of 5% of the total amount of the bid for the first year made payable to the Town of Longmeadow,

Massachusetts. No bid may be withdrawn within sixty (60) days after the date of the opening of

bids. Following the bid deadline, bids received will be publicly opened. A 50% payment bond is

required with contract award.

The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves

the right to reject any or all bids, waive minor informalities and to award the contract in the best

interest of the Town.

INVITATION FOR BID:

ELEVATOR MAINTENANCE AND INSPECTION

TOWN OF LONGMEADOW, MASSACHUSETTS

Objective:

The Elevator Maintenance service will require bi-monthly ‘examination & lubrication service’

(six per year) for each elevator and lift which is inclusive of cleaning and oiling machine, motor,

interlocks, and controller, greasing or oiling of guides, and minor adjustments disclosed as

reasonably necessary at the time of the regular examinations. The service will also require one

annual state inspection of each elevator. The following are the elevators to be serviced under

this Invitation for Bid:

No. Elevators/Type

Manufacturer

1 Oildraulic Passenger Elev ThyssenKrupp/ Bay St Elev

1 Stage lift

1 Oildraulic Passenger Elev Dover/Bay State Elev

1 Oildraulic Passenger Elev dover/Bay State Elev

1 Hydraulic Passenger Elev MCE

1 Hydraulic Passenger Elev MCE

1 Hydraulic Passenger Elev Dover/Bay State Elev

1 Passenger Elevator (3500lb, FPM 100)

1 Lift

State ID Serial No. Site

CBA269 FT#: 2037965 LHS

LHS

159-P-45 C-12462 Center Sch-‘C’

159-P-46 C-12461 Center Sch-‘A’

159-P-63 n/a Wolf S Rd Sch

159-P-64 n/a Blueberry Sch

159-P-23 024967 Storrs Library

159-P-21085

Adult Center

159-W-21626

Adult Center

Yet to be determined, the elevator(s) service for the new Williams Middle School currently in

design development. A new middle school currently in design development for construction and

may be completed by the third year of this contract. Actual elevator specifications are not yet

developed but will be serviced and billed at comparable service and labor rates as bid, and for

reasonably comparable elevator equipment.

The bid also requires the successful contractor to supply hourly rates for On-Call Service for

Regular Time and Overtime.

The pricing that the bidder submits on their bid submission forms for scheduled bi-monthly

‘examination & lubrication service’, and the annual state inspection of each elevator will be

inclusive of all transportation fees, mileage fees, fuel sir charges and service call fees. There will

be no additional billing for transportation and fuel.

The contract will be for one year with renewal option at the sole discretion of the Town for one

additional year of service.

Questions:

Questions should be submitted in writing to Chad Thompson- Director of Procurement, by email:

cthompson@longmeadowma.gov . All questions, if any must be received by the Director of

Procurement no later than 144 hours (six days) before the bid deadline.

Bid Documents:

All bidders are encouraged to provide the Director of Procurement with complete contract

information to be added to the bid list. Those that are registered on the bid list will receive

updates and issued addenda. All bid documents and updates to the IFB will also be posted

through the Town website at www.longmeadowma.gov : Select ‘Government’ from the website

toolbar, then select: ‘Purchasing’; then link, ‘Bids & RFPs’, then select the link ‘Bid & RFP

Finder’. Bids & RFPs are listed by title and attachments may include: IFB & RFP documents,

addenda, legal notices, bid lists & award information. Bidders are required to confirm if there

are any bid updates prior to submitting their bid.

Submission of Bids:

All bids must be submitted in a sealed envelope labeled ‘IFB: ELEVATOR MAINTENANCE’

along with the bidder’s complete contact information on the outside of the envelope. Bids

should be delivered to the Town of Longmeadow, Purchasing Department, Attn: Chad

Thompson-Director of Procurement, 231 Maple Road, Longmeadow, MA 01106. Sealed bids

will be received until the bid deadline of 11:00am on Thursday, January 29, 2026. Late bids

will be rejected. Bids will be publicly opened immediately following the bid deadline.

All bid prices submitted in response to the IFB must be submitted on bid forms furnished by the

Town. The bid form shall be completely filled out. Bidder are required to provide unit pricing

by elevator location in Section A of the bid submission forms, and bidders are required to

provide an hourly rates for On-Call Service for Regular Time and Overtime in section B of the

Bid submission forms. Bids that are incomplete, conditional or obscure, or which contain any

additions not called for may be rejected by the Awarding Authority. Bid prices shall remain firm

for sixty (60) working days following the bid opening. Bids amounts should be documented on

the Bid Submission Forms in both dollar amounts and in words. In the event of a discrepancy or

interpretation issue, the written words shall prevail in determining pricing. In the event that

there is a math discrepancy on the bid form, the unit pricing shall be utilized in correcting and

recalculating totals.

The contract award will require the payment and reporting of prevailing wage, and insurance

coverage per contract specifications. Each year there will be an annual update of the prevailing

wage rate schedule. The wage rate schedule provides estimated rates for each year. Bidders

should prepare their bid pricing assuming there may be changes in prevailing wage update years,

however the bid pricing as bid by the Contractor on the bid submission forms will remain the bid

pricing will pay the Contractor.

The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves

the right to reject any or all bids, waive minor informalities and to award the contract in the best

interest of the Town.

The completion of the Non-Collusion form is mandatory for those submitting bids. Failure to

supply a completed Non-Collusion form will result in a bid rejection.

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 541350Building Inspection Services
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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