Project Information

Bid Title

YTC-26-014-UPS Server-Amendment 1

Issuing Agency

York Technical College

Location

South Carolina

Published Date

Apr 6, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

YTC-26-014-UPS Server-Amendment 1

Attachment Preview

Intent to Bid

Amendment 1

Solicitation: YTC-26-014 – UPS Server

Maintenance

Date Issued: March 23, 2026

Procurement Officer: SUZANNE DESROCHERS

Phone: 803-327-8010

E-Mail Address: sdesrochers@yorktech.edu

Mailing Address: YORK TECHNICAL

COLLEGE

PURCHASING OFFICE

452 Anderson Road South

Rock Hill SC 29730-7318

DESCRIPTION: UPS Server Maintenance

USING GOVERNMENTAL UNIT: York Technical College

SUBMIT YOUR SEALED OFFER AT THE FOLLOWING:

MAILING ADDRESS:

YORK TECHNICAL COLLEGE

PURCHASING OFFICE

452 Anderson Road South

Rock Hill SC 29730-7318

PHYSICAL ADDRESS:

YORK TECHNICAL COLLEGE

PURCHASING OFFICE

452 Anderson Road South, Bldg N – Palmetto Room I

Rock Hill SC 29730-7318

SUBMIT OFFER BY (Opening Date/Time): 04/14/2026 14:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/01/2026 12:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: N/A

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit"

provisions)

LOCATION: N/A

AWARD & Award will be posted on or before 04/24/2026. The award, this solicitation, any amendments, and any

AMENDMENTS related notices will be posted at the following web address: https://yorktech.edu/about/departments-

and-offices/administrative-departments/procurement/

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with,

the entity identified as the Offeror. The entity named as the offeror must be

a single and distinct legal entity. Do not use the name of a branch office or a

division of a larger entity if the branch or division is not a separate legal

entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

DATE SIGNED

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE

STATE VENDOR NO.

(business title of person signing above)

PRINTED NAME

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

STATE OF INCORPORATION

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAPPAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement

and contract related notices should be sent.) (See "Notice"

clause)

________________________________________________

Area Code - Number - Extension Facsimile

________________________________________________

E-mail Address

PAYMENT ADDRESS (Address to which payments will

be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address

____Payment Address same as Notice Address

(check only one)

ORDER ADDRESS (Address to which purchase orders will

be sent) (See "Purchase Orders and "Contract Documents"

clauses)

____Order Address same as Home Office Address

____Order Address same as Notice Address

(check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments

to Solicitation" Provision)

Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Issue Date

No.

Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for

Prompt Payment"

clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

_____Calendar Days

(%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly

rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors

selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A

summary of the new preferences is available at http://www.procurement.sc.gov/preferences. ALL THE

PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER

AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE

STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE

CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER

QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE

CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for

your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you

must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you

are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address

____In-State Office Address same as Notice Address (check only one).

PAGE TWO (SEP 2009)

End of PAGE TWO

YTC- 26-014 – UPS Server Maintenance - Questions and Answers posted on 04/06/2026

1. Is dock-to-dock delivery acceptable? If not, please specify delivery conditions.

ANSWER:

Dock-to-dock delivery is acceptable. The vendor is responsible for unloading, placement at the

designated location, and removal of all packaging materials.

2. The bid specifies that electrical installation is not required, but it references that the Vendor must begin

installation on or after May 4th. Please confirm that the requested installation only involves assembly and

start-up services.

ANSWER:

Installation is limited to equipment assembly, placement, and start-up/commissioning services.

Electrical installation will be performed by others. The vendor shall coordinate requirements and

provide necessary specifications.

3. Ongoing maintenance and support services (Year 1): The unit includes a 1-year warranty. Would the

customer like a PM visit included during the warranty period?

ANSWER:

Ongoing maintenance and support services (Year 1): A preventive maintenance (PM) visit shall be

included during the one-year warranty period.

4. Hello. Ongoing maintenance for years 2-5? Do they have a preference for business days or weekends for

maintenance visits? How many maintenance visits per year? Annual, semi-annual, or quarterly? Do they

have a preference on response times (next day, 8 hour, or 4 hour)?

ANSWER:

Ongoing maintenance for Years 2–5:

o Maintenance visits shall be scheduled during standard business days (Monday–Friday), unless

otherwise approved.

o Semi-annual maintenance visits are required.

o An 8-hour response time is required for service calls.

5. Will you accept an equal product from Eaton?

ANSWER:

Equivalent or alternate products will not be accepted. Only the specified manufacturer and model will be

considered.

3

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