Project Information

Bid Title

Districtwide Moving Services

Issuing Agency

School District Five of Lexington and Richland Counties (District 5)

Location

South Carolina

Published Date

May 22, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-040

Original Source

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Project Description

DESCRIPTION	SOLICITATION #	OPENING/CLOSING DATE	AWARD STATEMENT
Districtwide Moving Services	2026-040 Amendment One	May 14, 2026 May 28, 2026 @ 11:00am

Attachment Preview

District Five of Lexington and Richland

Counties

Fixed Price Bid

Solicitation #

Date Issued

Procurement Official

Phone

E-Mail Address

2026-040

May 14, 2026

Chris Winslow

(803) 476-8140

D5bids@lexrich5.org

DESCRIPTION Districtwide Moving Services

SUBMIT OFFER BY

The Term “Offer” Means Your “Bid” or “Proposal”

May 28, 2026 @ 11:00 am

QUESTIONS & SUBSTITUTION REQUESTS MUST May 21, 2026 @ 12:00 pm

BE RECEIVED BY

NUMBER OF COPIES TO BE SUBMITTED

One (1)

Electronically to D5bids@lexrich5.org

Offers must be submitted in a sealed package. Solicitation number & Opening Date must appear on package exterior.

SUBMIT YOUR SEALED OFFER TO:

District Five of Lexington and Richland Counties

Purchasing Office

1020 Dutch Fork Road

Irmo, SC 29063

CONFERENCE TYPE: N/A

DATE & TIME:

LOCATION: N/A

As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions

AWARD &

AMENDMENTS

The award, this solicitation, and any amendments will be posted at the following web address:

https://www.lexrich5.org/departments/office-of-finance/purchasing/solicitations-and-awards

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date.

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

(Person signing must be authorized to submit a binding offer to enter into a contract on behalf of

Offeror named above.)

TITLE

(Business title of person signing above)

PRINTED NAME (Printed name of person signing above)

DATE SIGNED

OFFEROR'S TYPE OF ENTITY:

(Check one)

Sole Proprietorship

Partnership

Corporation (tax-exempt)

Corporate entity (not tax-exempt)

Government entity (federal, state,

or local)

Other _____________________

(See "Signing Your Offer" provision.)

Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror

above. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger

entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

TAXPAYER IDENTIFICATION NO.

(If Offeror is a corporation, identify the state of Incorporation.)

COVER PAGE

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2025-040

Districtwide Moving Services

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for Offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract related

principal place of business)

notices should be sent.) (See “Notice” clause)

Area Code - Number - Extension

Facsimile

PAYMENT ADDRESS (Address to which payments will be

sent.)

(See “Payment" clause)

E-Mail Address

ORDER ADDRESS (Address to which purchase orders will be sent)

(See “Purchase Orders” and “Contract Documents” clauses)

Order E-Mail Address:

Payment Address same as Home Office Address

Payment Address same as Notice Address (check only one)

Order Address same as Home Office Address

Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS:

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See “Amendments to Solicitation”

Provision)

Amend Amendment Issue

ment

Date

No.

Amendment Amendment Issue Amendment Amendment Issue Amendment Amendment Issue Date

No.

Date

No.

Date

No.

DISCOUNT FOR

PROMPT

PAYMENT

(See “Discount for

Prompt Payment”

clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing

preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears

in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences

. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS

MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY

PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE

CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A

PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office

in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the

Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state

office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

In-State Office Address same as Home Office Address

In-State Office Address same as Notice Address (check only one)

PAGE TWO

2025-040

Districtwide Moving Services

End of PAGE TWO

2

PREFERENCES DO NOT APPLY

TABLE OF CONTENTS

I. Scope of Solicitation

II. Instructions to Offerors

A. General Instructions

B. Special Instructions

III. Scope of Work / Specifications

IV. Information for Offerors to Submit

V. Qualifications

VI. Award Criteria

VII. Terms and Conditions

A. General

B. Special

VIII. Bidding Schedule / Cost Proposal

IX. Attachments to Solicitation

I. SCOPE OF SOLICITATION

The School District Five of Lexington and Richland Counties (“District”) is seeking qualified contractors to provide

districtwide moving services on an as-needed basis. Services shall include all labor, supervision, transportation,

equipment, tools, materials, and incidental services necessary to perform relocations, moves, staging, setup, and

related services at District facilities.

Services may be required at elementary schools, intermediate schools, middle schools, high schools, administrative

offices, auxiliary facilities, warehouses, storage locations, and other District-owned or operated facilities.

The intent of this solicitation is to establish one or more fixed price contracts for moving services to support

operational, instructional, renovation, surplus, transition, and relocation needs throughout the District.

ACQUIRE SERVICES: The purpose of this solicitation is to acquire moving services complying with the enclosed

description and/or specifications and conditions on an as-needed basis.

MAXIMUM CONTRACT PERIOD (ESTIMATED): Start: June 01, 2026 End: May 30, 2031. Dates are

estimates only. Any resulting contract will begin on the date specified in the notice of award.

GENERAL INFORMATION:

School District Five of Lexington and Richland Counties encompasses an area of approximately 196 square miles,

approximately one-half of which is situated in both Lexington and Richland Counties. The School District consists

of the northern portion of Lexington County north of Lake Murray and the Saluda River and the northwestern portion

of Richland County south of the Broad River. The School District is primarily a residential suburb located to the

northwest of the city of Columbia, the capital city of South Carolina. The District has a student population of

approximately 17,505 and 2,600 staff members. The District currently operates a total of 13 elementary schools, 2

intermediate schools, 3 middle schools, 4 high schools, 1 Center for Advanced Technical Studies and 1 alternative

school. Additional basic information about the District is posted on the District’s website: www.lexrich5.org.

II. INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS

SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO CONSTRUE MEANING OR

INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY TO ALL PARTS OF THE

SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

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Districtwide Moving Services

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Board of Trustees of District Five of Lexington and Richland Counties.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture,

or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to

the contract.

CONTRACT means all types of District Five of Lexington and Richland Counties’ agreements, regardless of what

they may be called, for the procurement or disposal of supplies, services, equipment or construction.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the Contractor

to make changes which the clause of the contract TITLED “Changes, “if included herein, authorizes the Procurement

Coordinator to order without the consent of the Contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.

Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used

interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term

Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an

amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

US or WE means the District.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the

Contractor to fulfill the Contractor’s obligations under the Contract

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All

bidders requesting the bid package will be sent copies of all amendments. (b) Offerors shall acknowledge receipt of

any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment

number and date in the space provided for this purpose on Page Two (3) by letter, or (4) by submitting a bid that

indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and

conditions which are not modified remain unchanged.

AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the responsible Procurement

Officer. Unless specifically delegated in writing, the Procurement Officer is the only government official authorized

to bind the government with regard to this procurement or the resulting contract.

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be

posted at the location and on the date specified on the Cover Page or, if applicable, the most recent notice of extension

of award. Should the contract resulting from this Solicitation have a total or potential value more than one hundred

thousand dollars, such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written

notice of intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or

canceled, the award will be effective on the calendar day (including weekends and holidays) immediately following

the seventh business day after such notice is given. When only one response is received, the notice of intended award

and the seven-day delay of award may be waived.

BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter

into a contract with District Five of Lexington and Richland Counties. Without further action by either party, a binding

contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the

entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids"

are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover

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Districtwide Moving Services

Page, You must notify the Procurement Officer in writing.

BID IN ENGLISH and DOLLARS: Offers submitted in response to this solicitation shall be in the English language

and in US dollars, unless otherwise permitted by the Solicitation.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR

INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO

PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER

APPLICABLE

LAWS.

(a) By submitting an offer, the offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any

consultation, communication, or agreement with any other offeror or competitor relating to—

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly, to

any other Offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the

case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit

an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the Offeror’s organization responsible for determining the prices being offered in this bid or

proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1)

through (a)(3) of this certification; or

(2)(i) Has been authorized, in writing, to act as agent for the Offeror’s principals in certifying that those principals

have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification [As used in this subdivision (b)(2)(i), the term “principals” means the person(s) in the offeror’s

organization responsible for determining the prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have

not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification;

and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1)

through (a)(3) of this certification.

(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a

signed statement setting forth in detail the circumstances of the disclosure.

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS:

(a)

(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the

award of contracts by any state or federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil

judgment rendered against them for: commission of fraud or a criminal offense in connection

with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or

subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or

commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making

false statements, tax evasion, or receiving stolen property; and

(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental

entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this

provision.

(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts

terminated for default by any public (Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and,

persons having primary management or supervisory responsibilities within a business entity (e.g.,

general manager; plant manager; head of a subsidiary, division, or business segment, and similar

5

2025-040

Districtwide Moving Services

Commodity Codes

• NAICS 484210Used Household and Office Goods Moving

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