Project Information

Bid Title

West Michigan Airport Authority RFP for ILS Maintenance Services

Issuing Agency

City of Holland

Location

Michigan

Published Date

Dec 11, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	West Michigan Airport Authority RFP for ILS Maintenance Services
Category:	Bids, RFPs and RFQs
Status:	Open

Description: REQUEST FOR PROPOSALS – ILS MAINTENANCE SERVICES West Michigan Airport Authority December 11, 2025 The West Michigan Airport Authority ("WMAA” or “Authority”) is seeking Bids for Airport Instrument Landing  System Maintenance Services (“ILS Maintenance”) located at 60 Geurink Boulevard, Holland, Michigan 49423. Proposals are due by 11am. on January 5, 2025 and must be submitted electronically via this website: https://www.bidnetdirect.com/mitn/cityofholland/ ” Bids must include the name of the Contractor, business address, contact information for the person responsible for regular communications with the WMAA staff, and proposed fees for the Services. AWARD OF BID The Contract will be awarded to the lowest, responsible, and qualified bidder. Selection of the Contractor will be made at the complete discretion of the WMAA. The WMAA reserves the right to accept or reject any or all bids, in whole or part, or rebid if it is in the best interest of the Authority. The Authority  also retains the right to waive any informalities/irregularities in the bids, as well as the right to split the award or bid between two or more bidders. Further information can be obtained from the Airport Manager Matthew Neyens, For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 12/11/2025 5:00 PM Closing Date/Time: 1/5/2026 11:00 AM Related Documents: 2025-12-11 ILS Maintenance Services RFP2.pdf

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REQUEST FOR PROPOSALS – ILS MAINTENANCE

SERVICES

West Michigan Airport Authority

December 11, 2025

The West Michigan Airport Authority ("WMAA” or “Authority”) is seeking

Bids for Airport Instrument Landing System Maintenance Services (“ILS

Maintenance”) located at 60 Geurink Boulevard, Holland, Michigan 49423.

I. SCOPE OF WORK

The Authority is seeking proposals for ILS Maintenance, which will include the

following services (“Services” or “Work”):

1. Perform periodic maintenance in accordance with existing and

subsequently modified FAA requirements on the Localizer, MALSR

System, DME, and GlideSlope;

2. Provide recommendations to the WMAA based on Contractor’s maintenance

Services for any additional maintenance as shall be required;

3. Recommend outside resources to the WMAA for any problems

Contractor isunable to resolve; and

4. Provide “non-routine” maintenance (other than periodic maintenance

to beperformed as outlined above) with prior approval of the WMAA.

II. PROJECT EXPECTATIONS & REPORTS

Contractor will submit to the WMAA on a monthly basis an itemization of

Services performed and hours of each Service performed. The WMAA shall

have the right torequire additional documentation and/or delineation of

Services at the time of suchbilling.

III. WMAA RESPONSIBILITIES

The WMAA shall have the following responsibilities:

1. Maintain structural (buildings, poles, HVAC, etc.) systems for the Instrument

Landing System;

2. Provide calibrated test equipment and calibration at WMAA’s expense;

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3. Pay Contractor for parts at Contractor’s cost without markup from the

vendor

provided that upon the WMAA’s prior approval large expense items of

$500.00 ormore shall be invoiced directly by the supplier to the WMAA; and

4. Retain outside sources for any problems Contractor is unable to resolve at

the

WMAA’s consent & discretion.

IV. STANDARD OF CARE

Contractor shall exercise the same degree of care, skill and diligence in the

performance if its Services provided hereunder as is ordinarily provided by a

professional maintenance technician under similar circumstances and

Contractor shall, at no cost to the WMAA, re-perform Services which fail to

satisfy the foregoingstandard of care, or obtain such Services at no additional

cost, to the WMAA.

V. TERM

The term of the agreement will be for three (3) years following the full

execution of the final agreement between the WMAA and the

Contractor (the “Contract”).

VI. INDEMNIFICATION

The Contractor will agree to defend, indemnify, and save harmless the

West Michigan Airport Authority, its officers, agents, and employees, from

any and all claims and liabilities that may result from the Contractor’s

Work. This covenant of indemnification shall include reasonable attorney’s

fees and costs incurred by theWest Michigan Airport Authority, its officers,

agents, and employees in defense ofsuch claim or liability.

VII. INSURANCE

The Contractor is to maintain the following insurance:

The Contractor shall agree to indemnify and save harmless the WMAA,

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including its officers, agents and employees, from any and all liabilities that

may result from the Contractor’s work as proposed herein. This covenant of

indemnification shall include any reasonable attorney fees and costs

incurred in defense of any actions, claims or liability by the WMAA. The

Contractor shall maintain general liability insurance, automobile liability

insurance, excess/umbrella liability, employer liability insurance, and workers

compensation insurance on all employees who work or perform services

under the proposed purchase order or contract. The general liability

insurance, automobile liability, and excess/umbrella liability insurance

required herein shall name the WMAA, its officers, agents and employees as

additionally insured, and shall be in the form of a comprehensive, general

and automobile bodily injury and property damage policy and shall provide

that the WMAA receive not less than thirty (30) days prior written notice in

the event of cancellation or change in terms thereof. Said policy shall be for

the following minimum limits:

Comprehensive General Liability insurance in an amount not less than

$1,000,000 for injuries, including accidental death, to any one person, and

subject to the same limit for each person, with a combined aggregate per

occurrence of not less than $1,000,000, property damage insurance in an

amount not less than $1,000,000, business auto liability insurance in an

amount not less than $500,000, and an excess/umbrella liability policy for

no less than $1,000,000 each occurrence and $1,000,000 aggregate.

Evidence of an approved insurance policy shall be submitted by the

successful bidder and approved by the WMAA prior to commencement of

the work as here in proposed. All insurance policies shall provide for

waiver of subrogation against the WMAA.

VIII. QUALIFICATIONS

Contractor must have demonstrable experience performing work as

describedabove in an airport or similarly secure setting.

IX. WARRANTY

The Contractor shall warrant that the Work performed under the Contract

conforms to the Contract requirements and is free of any defect in

equipment, material, workmanship, furnished or performed by the Contractor

or any subcontractor or supplier of the Contractor. This warranty shall

continue for a period of one (1) year from the final acceptance of the Work. If

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the Authority takes possession of any part of the Work before final

acceptance, this warranty shall continue for a period one (1) year from the

date the Authority takes possession. However, this will not relieve the

Contractor from corrective items required by the final acceptance of the

Work. The Contractor shall remedy at the Contractor’s expense any failure to

conform, or any defect. In addition, the Contractor shall remedy at the

Contractor’s expense any damage to the Authority’s real or personal property

when that damage is the result of: (1) The Contractor’s failure to conform to

Contract requirements; or (2) Any defect of equipment, material,

workmanship, or design furnished by the Contractor or any subcontractor or

supplier of the Contractor. The Contractor shall restore any work damaged in

fulfilling the terms and conditions of this clause. The Contractor’s warranty

with respect to Work repaired or replaced will run for one year from the date

of repair or replacement. The Authority will notify the Contractor, in writing,

within a reasonable time after the discovery of any failure, defect, or damage.

If the Contractor fails to remedy any failure, defect, or damage within a

reasonable time after receipt of notice, the Authority shall have the right to

replace, repair, or otherwise remedy the failure, defect, or damage, atthe

Contractor’s expense, including reasonable attorney’s fees and costs incurred

to enforce the warranty. This warranty shall not limit the Authority’s rights

with respect to latent defects, gross mistakes, or fraud.

X. MATERIALS TO BE USED

All materials used must comply with relevant standards.

XI. CONTRACTOR BID

Sum of Services outlined under

“Scope of Work” for 12 months…………………………………

Fee for non-routine Work including

round trip travel from Contractor’s

location to the West Michigan Regional Airport………

Signature of Bidder_________________________________________________

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Proposals are due by 11am. on January 5, 2026 and must be submitted

electronically via this website: https://www.bidnetdirect.com/mitn/cityofholland/”

Bids must include the name of the Contractor, business address, contact information

for the person responsible for regular communications with the WMAA staff, and

proposed fees for the Services.

XII. AWARD OF BID

The Contract will be awarded to the lowest, responsible, and qualified bidder.

Selection of the Contractor will be made at the complete discretion of the WMAA.

The WMAA reserves the right to accept or reject any or all bids, in whole or part,

or rebid if it is in the best interest of the Authority. The Authority also retains the

right to waive any informalities/irregularities in the bids, as well as the right to

split the award or bid between two or more bidders.

Further information can be obtained from the Airport Manager Matthew

Neyens, m.neyens@wmraa.org

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561720Janitorial Services

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