Project Information

Bid Title

2026.04 ITB Pine Straw Supply Delivery and Installation Services

Issuing Agency

City of Milton

Location

Florida

Published Date

Apr 30, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026.04

Original Source

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Bid Documents

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Project Description

Bid Number:	2026.04
Bid Title:	2026.04 ITB Pine Straw Supply Delivery and Installation Services
Category:	Bid Postings
Status:	Open

Description: The City is soliciting sealed bids from qualified contractors to supply, deliver, and install pine straw and related ground cover materials at City-owned and City-maintained property, public rights-of-way, highway corridors, medians, easements, and other City-designated locations on an as-needed basis. Publication Date/Time: 4/30/2026 6:00 AM Closing Date/Time: 5/27/2026 2:00 PM Addendum Date/Time: 05/18/2026, by 2:00 PM Contact Person: Michele Williams, Purchasing Officer 850.983.5480 mwilliams@miltonfl.org Business Hours: 7:30 AM - 4:30 PM Related Documents: SOLICITATION - 2026.04 ITB Pine Straw Supply Delivery Install Services EXHIBIT A - 2026.04 ITB Pine Straw EXHIBIT B - 2026.04 ITB Pine Straw EXHIBIT C - 2026.04 ITB Pine Straw AGREEMENT - 2026.04 ITB Pine Straw

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INVITATION TO BID (ITB)

CITY OF MILTON

MILTON, FL

BID NO. 2026.04 ITB Pine Supply, Delivery, and Installation Services

Publish Date:

Thursday, April 30, 2026

All Questions Due:

Wednesday, May 13, 2026

Bid Due/Bid Opening Date:

Wednesday, May 27, 2026

Answers Posted By:

Monday, May 18, 2026

SUBMIT SEALED BIDS TO:

City of Milton

6738 Dixon Street

Milton, FL 32570

Purchasing Department

ATTN: Michele Williams

Purchasing Officer

(850) 983-5480

mwilliams@miltonfl.org

ADVERTISEMENT FOR BIDS

BID NO.: 2026.04

PINE STRAW SUPPLY, DELIVERY, AND INSTALLATION SERVICES

SECTION 1 – AUTHORITY

The City of Milton ("City") issues this Invitation to Bid ("ITB") pursuant to Article VIII,

Section 2(b) of the Florida Constitution; Chapter 166, Florida Statutes, including §

166.021, F.S.; and the City of Milton Purchasing Policy 9.0, as may be amended.

This ITB solicits sealed bids from qualified vendors to furnish the goods,

equipment, materials, supplies, or services described in the Solicitation

Documents.

Award, if made, shall be to the lowest responsive and responsible Bidder whose

Bid conforms in all material respects to the requirements of this ITB, in

accordance with applicable Florida law and the City's Purchasing Policy.

The City reserves the right to reject any or all Bids, waive minor irregularities, and

accept the Bid determined to be in the best interest of the City as permitted by

law.

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SECTION 2 – DEFINITIONS

For purposes of this Invitation to Bid and the resulting Contract, the following

terms shall have the meanings set forth below:

2.1 “ITB” or “Solicitation” means this Invitation to Bid, and all addenda issued

by the City prior to Bid opening.

2.2 “Addendum” means a written clarification, modification, or revision to the

ITB issued by the City prior to Bid opening.

2.3 “Bid” means the written offer submitted by a Bidder in response to this ITB

to perform the Work described in the Contract Documents for the price(s)

stated therein.

2.4 “Bidder” means a firm, partnership, corporation, or other legal entity that

submits a Bid in response to this ITB and is legally authorized to conduct

business in the State of Florida.

2.5 “Contractor” means the successful Bidder that executes the Agreement

with the City and is responsible for performing the Work in accordance with

the Contract Documents.

2.6 “Responsive Bid” means a Bid that conforms in all material respects to the

requirements of this ITB and the Contract Documents, including submission of

all required forms, pricing, acknowledgments, certifications, and other

required documentation, without material deviation, reservation, or

irregularity.

2.7 “Responsible Bidder” means a Bidder who has the capability, integrity,

financial capacity, experience, equipment, and personnel necessary to fully

perform the Contract requirements and to assure good faith performance.

2.8 “Notice of Award” means the written notice issued by the City informing

the successful Bidder that it has been selected for award of the Contract.

2.9 “Agreement” or “Contract” means the written agreement executed

between the City and the successful Bidder, including all Contract Documents

incorporated therein.

2.10 “City” means the City of Milton, Florida.

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2.11 “Goods” or “Services” means the materials, equipment, supplies, or

services to be furnished by the Contractor in accordance with the Solicitation

Documents.

2.12 “Contract Documents” means the documents forming the agreement

between the City and the Contractor, including the Agreement, this ITB and

all addenda, the Bid Form, specifications, and any written amendments or

change orders.

2.13 “Unit Price” means the price stated in the Bid for a single unit of Work,

including all labor, materials, equipment, overhead, and profit necessary to

complete that unit of Work as specified.

2.14 “Installed” means pine straw furnished, delivered to the site, placed in

city-designated locations, evenly spread to the specified depth, and all

excess material and debris removed from the site.

2.15 “Work” means the complete performance of all obligations required

under the Contract, including the supply of pine straw Materials meeting the

specifications in Exhibit A, delivery to City-Designated Locations, and

installation in accordance with the Agreement and Contract Documents.

2.16 “Work Authorization” means a written directive issued by the City's

designated representative authorizing the Contractor to perform a specific

scope of Services under the Agreement, which may take the form of a

purchase order, work order, or written email directive. No Services shall be

performed, and no costs shall be incurred absent a valid Work Authorization.

2.17 “Calendar Day” means every day shown on the calendar, including

weekends and legal holidays.

2.18 “Business Day” means any day other than a Saturday, Sunday, or legal

holiday observed by the City of Milton.

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SECTION 3 – GENERAL INFORMATION

3.1 Solicitation Overview

The City of Milton ("City") is soliciting sealed bids from qualified contractors to

furnish the goods, equipment, materials, supplies, or services described in the

Solicitation Documents.

The goods or services generally consist of:

Pine straw supply, delivery, and installation services for City-owned and City-

maintained property, public rights-of-way, highway corridors, medians, and

easements, on an as-needed basis.

This Solicitation is issued as a competitive sealed bid in accordance with the City

of Milton Purchasing Policy 9.0, as may be amended.

Award, if made, shall be to the lowest responsive and responsible Bidder whose

Bid conforms in all material respects to the requirements of this ITB.

The City reserves the right to reject any or all Bids and to waive minor

irregularities that do not affect price, competition, or the substantive rights of the

parties, as permitted by law.

3.2 Issuing Office

This Solicitation is issued by the City of Milton Purchasing Division.

All communications regarding this ITB shall be directed only to the designated

Procurement Representative identified in this Section 3.

3.3 Administrative Details and Dates

Bid No.:

2026.04

Bid Title:

ITB Pine Supply, Delivery, and Installation Services

Date of Issuance:

Thursday, April 30, 2026

Description of Goods or Services:

The City is soliciting sealed bids from qualified

contractors to supply, deliver, and install pine

straw and related ground cover materials at City-

owned and City-maintained property, public

rights-of-way, highway corridors, medians,

easements, and other City-designated locations on

an as-needed basis.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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