Project Information

Bid Title

Construction Engineering Inspection Services for Dulles West Boulevard, RFQ 686988

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Mar 16, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 686988

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 686988
Bid Title:	Construction Engineering Inspection Services for Dulles West Boulevard, RFQ 686988
Category:	Procurement
Status:	Open

Description: The intent of this Request for Proposal (“RFP”) is for the County of Loudoun, Virginia (County) to obtain proposals from a qualified Consultant to perform comprehensive Construction Engineering Inspection (CEI) Services during the Construction of Dulles West Boulevard (the “Project”). Pre-Proposal Conference: An optional Pre-Proposal conference will be held virtually using Microsoft Teams on March 27, 2026, at 10 a.m., with the purpose of discussing this Project as well as providing a high-level overview of the supplier registration process and online submissions of proposals through iSupplier. Publication Date/Time: 3/16/2026 11:00 AM Publication Information: Request for Proposal Closing Date/Time: 4/23/2026 4:00 PM Pre-bid Meeting: March 27, 2026 @ 10:00 a.m. Contact Person: Farah Navder, CPPB Please see the attached document RFQ 686988 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 686988 (PDF) View Solicitation Abstract (PDF)

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Loudoun County, Virginia

REQUEST FOR PROPOSAL

CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR

DULLES WEST BOULEVARD

ACCEPTANCE DATE:

Prior to 4:00 p.m., April 23, 2026 “Local Atomic” Time

RFP NUMBER:

ACCEPTANCE PLACE:

RFQ 686988

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, S.E., 1st Floor,

Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

IMPORTANT NOTES

A. Documents related to this solicitation may be downloaded from the County’s website

at https://www.loudoun.gov/bids.aspx.

B. Pre-Proposal Conference: An optional Pre-Proposal conference will be held virtually

using Microsoft Teams on March 27, 2026, at 10 a.m., with the purpose of discussing

this Project as well as providing a high-level overview of the supplier registration

process and online submissions of proposals through iSupplier. To participate,

connect using the link provided below and follow the prompts as designated.

Microsoft Teams

Meeting ID: 263 952 906 986 03

Passcode: wJ2TT3PX

Dial in by phone

+1 757-600-4923,,229494046# United States, Norfolk

Phone conference ID: 229 494 046#

Requests for information related to this Proposal should be directed to:

Contracting Officer

Name: Farah Navder, CPPB

Phone: (571) 627-7427

Email: Farah.Navder@loudoun.gov

Issue Date: March 16, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

REQUEST FOR PROPOSAL

CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR

DULLES WEST BOULEVARD

SECTION/TITLE

PAGE

1.0 PURPOSE AND GENERAL INFORMATION....................................................... 3

2.0 COMPETITION INTENDED ................................................................................. 3

3.0 BACKGROUND INFORMATION ......................................................................... 3

4.0 SCOPE OF SERVICES ........................................................................................ 4

5.0 EVALUATION OF PROPOSALS & SELECTION PROCEDURES...................... 9

6.0 INSTRUCTIONS TO OFFERORS ...................................................................... 15

7.0 TERMS AND CONDITIONS............................................................................... 22

8.0 PROPOSAL SUBMISSION FORM .................................................................... 40

Prepared By: /s/ Farah Navder, CPPB

Contracting Officer

Date: March 16, 2026

RFP RFQ 686988

Construction Engineering Inspection Services for Dulles West Boulevard

Page 2 of 43

CONSTRUCTION ENGINEERING INSPECTION SERVICES FOR

DULLES WEST BOULEVARD

1.0 PURPOSE AND GENERAL INFORMATION

The intent of this Request for Proposal (“RFP”) is for the County of Loudoun,

Virginia (County) to obtain proposals from a qualified Consultant to perform

comprehensive Construction Engineering Inspection (CEI) Services during the

Construction of Dulles West Boulevard (the “Project”).

2.0 COMPETITION INTENDED

It is the County’s intent that this RFP permits competition. It shall be the Offeror’s

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this RFP to a single source. The Purchasing Agent must

receive such notification not later than fifteen (15) days prior to the date set for

acceptance of proposals.

3.0 BACKGROUND INFORMATION

3.1 The services to be performed by the successful Offeror will consist of CEI

services to facilitate management and administration of the Project for the

Loudoun County Department of Transportation and Capital Infrastructure

(DTCI). The estimated duration of the Project, to include final completion and

acceptance, administrative “close out”, and Virginia Department of

Transportation (VDOT) audit and Street Acceptance is approximately thirty-

six (36) months. The contract will be a unit price contract.

3.2 The Project includes the construction of approximately 5,800 linear feet of

new four-lane divided roadway. The scope of work consists of, but is not

limited to, the following major elements:

• Approximately 1,200 linear feet of pavement rehabilitation along

Stone Springs Boulevard.

• Construction of two new stormwater management facilities.

• Installation of a large quad box culvert at the South Fork Broad Run

crossing.

• Installation of a single box culvert at the Dulles West Boulevard

crossing, located near Station Number (STA) 146+00.

• Installation of additional large-diameter drainage pipes (greater

than 36 inches).

• Pavement rehabilitation at intersecting streets along the proposed

roadway alignment.

All work shall be completed in accordance with the Project plans,

specifications, and applicable VDOT standards and requirements.

RFP RFQ 686988

Construction Engineering Inspection Services for Dulles West Boulevard

Page 3 of 43

3.3 CEI services will include, but not be limited to, full time on-site quality

assurance and control, administrative services, material testing,

construction engineering and inspection services, and assistance with

VDOT project acceptance, administrative “close out”, and VDOT audit. A

more detailed description of the CEI Services required can be found in

Section 4.0 Scope of Services of this RFP.

3.4 The County requests that proposals address and fulfill the general criteria,

tasks, and services described in this RFP. Additional responsibilities may

be added during the development of the Project and as provided in the

Project Contract Documents. The Project shall be constructed in accordance

with the approved Plans and Special Provisions, VDOT Specifications and

Standards, VDOT testing guidelines, and all other applicable procedures and

guidelines for the administration of a VDOT and County project.

4.0 SCOPE OF SERVICES

All proposals must be made on the basis of, and either meet or exceed, the

requirements contained herein. All work shall be in accordance with VDOT 2020

Road and Bridge Specifications, 2016 Road and Bridge Standards, latest version on

Uniform Traffic Control Devices (MUTCD), 2011 Virginia Supplement to the MUTCD,

and 2011 Work Area Protection Manual.

All requirements for inspection, materials testing, engineering, and construction

management shall follow criteria as set forth in the VDOT Materials Division

Manual of Instructions and the Test Methods Manual. Acceptance procedures shall

meet VDOT standards and 23 Code of Federal Regulations (CFR) 637. Inspection

procedures, requirements, and documentation shall comply with the VDOT

Inspection Manual, March 2018. The estimated duration of CEI Services is twenty-

four (24) months.

The services to be provided will include, but not be limited to, the following:

4.1 General Scope of Services:

A. A County issued Purchase Order must be issued prior to the start of

work. The signed Purchase Order shall constitute the notice to

proceed, unless otherwise indicated.

B. Individual tasks may require the Offeror to provide the supervision,

manpower, materials, equipment, and supplies necessary to complete

any of the services outlined below. All individuals performing work

under the resultant Contract must have the appropriate licenses,

certifications, or credentials that prove competence in tasks being

performed.

C. All services shall be performed in compliance with industry standards

and all federal, state, and local laws, ordinances and regulations

including but not necessarily limited to Virginia’s State Health

Department, Virginia Uniform Statewide Building Code (USBC),

Virginia Dept. of Environmental Quality (DEQ), Virginia Occupational

RFP RFQ 686988

Construction Engineering Inspection Services for Dulles West Boulevard

Page 4 of 43

Safety and Health Agency (VOSHA) and OSHA rules and

regulations, Virginia Department of Environmental Quality (DEQ),

Virginia Marine Resources Commission (VMRC), Virginia

Department of Historic Resources (DHR), the latest Virginia

Department of Transportation (VDOT) standards and specifications,

the latest VDOT Road Design Manual, the latest Geometric Design

Standards agreed to by DTCI and VDOT, the Loudoun County

Virginia Subdivision, Zoning, and Land Development Ordinances,

the Loudoun County Facilities Standards Manual, and PROWAG.

D. Obtain all approvals for the proposed roadway with the appropriate

local and state review agencies.

E. Analyze impacts and develop mitigation/avoidance plans for

cemeteries, wells, and septic systems, and potential waste sites.

Develop and process floodplain alteration studies, VDOT’s Hydrologic

and Hydraulic Analysis (H&HA) and Federal Emergency Management

Agency Conditional Letter of Map Revision (FEMA CLOMR).

F. Design drawings shall be prepared in latest version of MicroStation and

shall be in accordance with the latest version of VDOT’s Computer-

Aided Design and Drafting Manual (CADD). All evaluations,

investigations, analysis, reports, studies, recommendations, cost and

time estimates, designs, reviews, preparation of documents, field

inspections and investigations needed to perform the Project and

prepare the design drawings shall be included. Project right-of-way

and construction plans shall be prepared in English units at a scale

of 1” = 25’ or 1” = 30’. Format of plans shall be standard VDOT

format, however, requirements for plan review by the County

Department of Building & Development staff must be included such

as storm and utility profiles and topographic information provided as

necessary for plan review. VDOT’s Road and Bridge Specifications

will cover all civil engineering and roadway items included in the

Project. Any civil engineering or roadway items not covered by the

standard specifications shall be noted.

G. Professional involvement throughout all phases of a project, shall

include but not be limited to: planning, development of drawings,

preparation of reports, the plan review and approval process,

periodic progress reports/meetings, preparation for and participation

in briefings and presentations to staff groups, citizen groups, the

Loudoun County Board of Supervisors, as well as Federal or State

agencies, processing of invoices for services, and timely processing

of project correspondence.

H. The County will require the Consultant awarded a Contract as a result

of this RFP to use Trimble (formerly e-Builder) Construction Program

Management Software. The County will purchase licenses for the

Consultant’s use and will provide training for the Consultant to ensure

RFP RFQ 686988

Construction Engineering Inspection Services for Dulles West Boulevard

Page 5 of 43

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services

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