Project Information

Bid Title

Request for Qualifications for City of Fate, Tx Comprehensive Plan Update

Issuing Agency

Fate city

Location

Texas

Published Date

Nov 24, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Qualifications for City of Fate, Tx Comprehensive Plan Update
Category:	Request for Qualifications
Status:	Open

Description: The City of Fate ("City") seeks the assistance of a consulting firm specializing in long-range municipal planning, land use planning, and similar planning disciplines to update the City’s Comprehensive Plan. Proposals will be accepted from individuals, firms, or teams who can demonstrate they have the resources, experience, and qualifications to provide a range of professional planning services and recommendations for updating of the City of Fate’s 2021 “Forward Fate” Comprehensive Plan. See related document below for full details. Publication Date/Time: 11/24/2025 8:00 AM Closing Date/Time: 12/22/2025 5:00 PM Contact Person: Ryan Wells, Director of Planning and Development Services [email protected] 972-771-4601 Ext. 100 Related Documents: Request for Qualifications: Comprehensive Plan Update

Attachment Preview

City of Fate, Texas

REQUEST FOR QUALIFICATIONS

for the

CITY OF FATE, TX

COMPREHENSIVE PLAN UPDATE

Issue Date: November 24, 2025

Responses will be accepted until 5:00 p.m. CST,

Monday, December 22, 2025

City of Fate

1900 CD Boren Parkway

Fate, TX 75087

PROJECT

The City of Fate ("City") seeks the assistance of a consulting firm specializing in long-range municipal

planning, land use planning, and similar planning disciplines to update the City’s Comprehensive Plan.

Proposals will be accepted from individuals, firms, or teams who can demonstrate they have the resources,

experience, and qualifications to provide a range of professional planning services and recommendations

for updating of the City of Fate’s 2021 “Forward Fate” Comprehensive Plan. The Plan can be downloaded

at the following link: Forward Fate Comprehensive Plan

The City has preliminarily identified the following goals to be achieved through this Comprehensive Plan

Update project:

• Updates to the Future Land Use Plan to support commercial and employment growth.

• Revisit land use place types for compatibility with community vision.

• Review the seven Value Statements to reaffirm or revise as needed.

• Update the Implementation Action Plan to remove/archive tasks that have been completed and

identify new tasks for implementation.

• Provide recommendations for revitalization of the downtown district, including an enhancement to

the Downtown Focus Area Plan.

The firm's qualifications should address how they would approach the following key issues in producing

the Update:

• Providing an overview/review of the existing Plan. (What would you say are the primary goals and

objectives of the current Plan?)

• An assessment of the current Plan’s Future Land Use Plan (FLUP) and the City’s successes and

challenges in implementation of the FLUP.

• Plan implementation and synchronization with current regulatory ordinances used by the City (e.g.,

Unified Development Ordinance and CIP program).

• Incorporating future development with open space and pedestrian trails and linkages prescribed

by the City's adopted parks and trails masterplan.

• Preferred process for public outreach and engagement for the Update.

The approach suggested by the consultant should include considerations to ensure that the Update will be

developed in close coordination with city staff and the governing body and include opportunities for

interactive feedback as the work proceeds.

CITY PROFILE

The City of Fate contains a population of nearly 30,000 that is situated over 12.5 square miles. It is located

approximately 30 miles east of downtown Dallas within the DFW Metroplex, nestled between the cities

of Rockwall and Royse City in Rockwall County. Fate is positioned to continue experiencing rapid

population growth, especially as development pressure continues to mount from the urban core towards

the suburban markets.

City of Fate RFQ | City of Fate, TX. Comprehensive Plan Update

Page 2 of 7

With award-winning school districts, easy access to amenities throughout the DFW metroplex, and

proximity to natural resources such as Lake Ray Hubbard, Lake Lavon, and the open spaces in Rockwall,

Collin, and Hunt Counties, Fate continues to be an attractive locale for new residents and those choosing

to upgrade their lifestyles. With an abundance of new homes in the community, the City Council and

residents have been prioritizing the growth of the commercial sector, including professional services,

retail, restaurants, and entertainment. Development of high-quality primary employment has also been a

priority, geared to serve the east-side communities with high-paying jobs close to home, reducing

commutes and alleviating congestion on the region’s highways.

PARTICIPATION, VISIONING, AND INPUT

The Fate City Council serves as the governing body for the City. There are seven members of the Council.

None of the current Councilmembers were on the Council during the development of the current 2021

Plan. The visioning process for the 2021 Plan involved over 15 meetings and engagements. The process

included numerous online and in-person public meetings, and the establishment of and consultation with

a Comprehensive Plan Advisory Committee (CPAC).

The level of participation, visioning, and input will be a significant part of the Update but may not be to

the extent employed for the 2021 Plan. It is anticipated that a Steering Committee or Advisory Committee

will guide the Update project. While the scope and scale of public outreach would be developed between

the City and the selected Consultant, the key goal is to present a project that has been developed with a

high degree of openness and transparency, and that multiple legitimate opportunities for community input

have been made. The City does not anticipate a need for a website portal, though the final deliverables of

the update will be reflected on the existing Forward Fate Comprehensive Plan website

(www.forwardfate.com).

PROJECT BUDGET

The Fate City Council has adopted a budget of $100,000 for this project in the FY 2026 municipal budget.

CITY ORDINANCES AND RESOURCES

The consultant should become familiar with the following ordinances and resources that will influence

the Update.

• The 2021 Forward Fate Comprehensive Plan. Forward Fate Comprehensive Plan

• City of Fate Parks & Trails Master Plan Update – October 2022. Fate Parks & Trails Master Plan

Update

• City of Fate Sidewalks and Trails Connectivity Plan: City of Fate Sidewalks and Trails Connectivity

Plan

• Fate Unified Development Ordinance. Fate Unified Development Ordinance

• Thoroughfare Plan, Water and Sewer Capital Improvement Plans, Utility Master Plans. City of Fate

Maps/Plans/Reports

• Other available resources shall be provided by the City as requested by the consultant.

City of Fate RFQ | City of Fate, TX. Comprehensive Plan Update

Page 3 of 7

RFQ SUBMITTAL PACKAGE

Please provide the City a response that includes:

I. A Firm introduction and summary that addresses:

• Project management approach;

• Planning philosophy;

• A formal response to the issues identified for the project outlined above on page 2 of 7;

• Technology and resources to be used in the planning process;

• Public participation approach; and

• Statement acknowledging tentative project schedule and confirming the firm’s ability to meet the

schedule.

II. Résumés reflecting the qualifications and experience of each member of the planning team,

including any potential subcontractors. Only include qualifications for those team members who will

be present at most staff and public meetings.

III. Related firm experience and professional references, including:

• Narrative reports describing at least three comprehensive plan projects or updates completed in the

last five years with reference contact information.

• Enumeration of the firm’s present workload and a schedule indicating the firm’s ability to

accomplish the project with its present workforce. Identify the level of time commitment that the

City of Fate can expect from senior principal staff dedicated to this project.

• The specific services to be provided will be determined through negotiation and mutual agreement

between the City and the consultant. The City expressly reserves the right to perform any part of the

project itself or to use outside services.

Please note: Brevity in responses is appreciated and the ability to convey quality information in a

condensed format will be recognized by the review team.

TENTATIVE PROJECT SCHEDULE (SUBJECT TO CHANGE)

RFQ Issuance

November 24, 2025

Response Deadline

December 22, 2025

Consultant Selection/Interviews (if needed)

January 12-16, 2026

Scope of work/fee/schedule and contract

development with selected Consultant

January 26-30, 2026

City of Fate RFQ | City of Fate, TX. Comprehensive Plan Update

Page 4 of 7

City Council contract approval and contract

execution

February 16, 2026

Project initiation

March 2, 2026

Project completion (includes project

acceptance/adoption by Planning & Zoning February 1, 2027

Commission and City Council)

SUBMITTAL PROCEDURES

Consultant candidates shall submit six (6) identical bound or stapled paper copies and one (1) electronic

copy of their submittal package. Electronic copies may be submitted either as a saved document on a

portable storage drive with the paper copies or via an email received prior to the deadline. Submissions

shall be in a sealed package or envelope marked "City of Fate, TX Comprehensive Plan Update." The

consultant organization's name and address shall appear on the package.

Submissions are to be delivered to Fate City Hall at the following address:

City of Fate

Department of Planning & Development Services

ATTN: Ryan Wells, AICP, CFM, Director

1900 CD Boren Parkway

Fate, TX 75087

Emailed copies can be sent to rwells@fatetx.gov with the subject line "City of Fate, TX Comprehensive

Plan Update."

Responses must be received no later than 5:00 p.m. CST on Monday, December 22, 2025.

The City is not responsible for the non-receipt of proposals sent by mail or courier. Respondents are cautioned

to submit a complete response addressing the identified plan components, and other elements included within

this RFQ. The City reserves the right to amend this RFQ, waive any requirement or irregularity, request

modifications to proposals, and reject any and all proposals for any reason.

SELECTION PROCESS

Upon review of the responses to the RFQ, the City may conduct interviews with selected firms. If the City

chooses to conduct interviews, the selected firms will be invited (at their own expense) to make a

presentation about their qualifications and examples of past projects. The proposed Project Manager is

expected to be the primary presenter. The date and time for interviews will be determined after a review

of the proposals.

At the conclusion of the review and interview process, the City’s Project Manager will begin negotiations

City of Fate RFQ | City of Fate, TX. Comprehensive Plan Update

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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