Project Information

Bid Title

Property Tax Bill Printing and Mailing Services RFP

Issuing Agency

City of Pontiac

Location

Michigan

Published Date

Apr 16, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Property Tax Bill Printing and Mailing Services RFP

Addenda: 0

Release Date: 4/16/2026

Due Date: 5/15/2026

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Property Tax Bill Printing and Mailing Services RFP

Treasury

91557 , 91558 , 96631 , 96636

Project ID: 2025-REQ-0099

Release Date: Thursday, April 16, 2026

· Due Date: Friday, May 15, 2026 2:00pm

Posted Thursday, April 16, 2026 4:48pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid28 days, 16 hours, 30 minutes

Post Information

Posted At:Thu, Apr 16, 2026 4:48 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Pontiac, Michigan is requesting proposals from qualified vendors to provide property tax bill printing and mailing services, including the secure processing of billing data, high-quality printing of tax bills and notices, assembly and mailing through the U.S. Postal Service, and the ability to handle peak seasonal volumes (roughly 20,000 bills per season). Proposals should outline experience with municipal billing, technology and quality control measures, pricing structures, implementation timelines, and references. Submissions will be evaluated on cost-effectiveness, capacity to meet deadlines, printing quality, relevant experience, and customer support. All proposals must be submitted to the City of Pontiac Purchasing Department by the stated deadline and clearly marked for consideration.

Background

The City of Pontiac, Michigan, is a historic community located in Oakland County and serves as the county seat. With a diverse population and a significant number of residential, commercial, and industrial properties, the City is responsible for the accurate billing and collection of property taxes, which form a major source of funding for essential public services such as police and fire protection, infrastructure maintenance, and community programs. Each year, thousands of property tax bills and assessment notices must be generated and distributed in a timely and accurate manner to ensure compliance with state laws and to maintain strong fiscal management. To achieve this, the City requires a dependable printing and mailing partner that can manage large volumes of statements, safeguard sensitive data, and deliver correspondence efficiently to property owners. This RFP seeks to establish such a partnership to ensure high accuracy, quality service, and reliable delivery of all property tax billing documents.

Timeline

Solicitation Posted Date:

April 16, 2026

Pre-Proposal Meeting (Non-Mandatory):

April 29, 2026, 1:00pm

Microsoft Teams: https://teams.microsoft.com/meet/274725130831054?p=2jtR14odMeFwUrpgWo

Meeting ID:
274 725 130 831 054

Passcode:
BG2Js3V3

Question Submission Deadline:

May 6, 2026, 2:00pm

Question Response Deadline:

May 7, 2026, 2:00pm

Deadline to Submit Bid:

May 15, 2026, 2:00pm

Public Bid Opening (Non-Mandatory):

May 15, 2026, 2:30pm

Microsoft Teams: https://teams.microsoft.com/meet/289571112580623?p=fBn6RnUTilsEwb3jX5

Meeting ID: 289 571 112 580 623

Passcode: mS78W7QY

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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