Project Information

Bid Title

Formal Bid Request for Hunt County - Steel Culverts

Issuing Agency

Hunt County

Location

Texas

Published Date

Mar 16, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

#273-26

Original Source

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Bid Documents

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Project Description

Bid/RFP#	Description	Due Date
#273-26	Formal Bid Request for Hunt County - Steel Culverts	04/02/2026

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PURCHASING DEPARTMENT

2507 Lee Street, Room 104

Greenville, Texas 75401

County of Hunt

STATE OF TEXAS

PHONE: (903) 408-4292

FAX: (903) 408-4242

thimes@huntcounty.net

Invitation To Bid

FORMAL BID # 273-26: STEEL CULVERTS, TWENTY-FOUR (24) MONTHS

CONTRACT FOR HUNT COUNTY

Sealed bids in single copy unless otherwise stated, subject to Terms and Conditions of this Invitation to Bid and

other contract provisions, will be received at the office of the Hunt County Purchasing Agent, 2507 Lee Street,

Room 104, Greenville, Texas, 75401 until 10:00 A.M. Central Time, Thursday, April 2, 2026.

The Hunt County Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions

or explanation of how bid forms are to be completed. Assistance can be received by visiting the Purchasing

Office at 2507 Lee Street, Room 104, Greenville, TX 75401 or by calling (903) 408-4292 or (903) 408-4148.

READ CAREFULLY

Please quote prices on the articles on the attached bid sheet. The right is reserved to accept or reject all or any part of your

offer, and to accept the offer the Commissioners' Court considers the lowest responsible bid. Bids are to be returned sealed

in an envelope clearly indicating that a bid is enclosed and reflecting the bid number.

By submitting this bid, the undersigned hereby certifies that said bid has been independently arrived at and that price,

terms, or conditions appearing or applicable hereto, have not and will not be disclosed by or on behalf of the bidder to

another bidder or competitor.

The undersigned by his/her signature represents that he/she is authorized to bind the bidder to fully comply with the terms

and conditions of the attached Invitation to Bid, Specifications, and Special Provisions for the amount(s) shown on the

accompanying bid sheet(s). By signing below, you have read the entire document and agreed to the terms therein. You

must sign below in INK; failure to sign and return WILL disqualify the offer. All prices must be typewritten or written in ink.

Company Name:

Address:

Contact Name:

City, State, Zip:

Telephone Number:

FAX Number:

By:

By:

Authorized Representative – Signed by Hand

Authorized Representative – Typed or Printed

(THIS BID IS VALID FOR 60 DAYS UNLESS OTHERWISE STATED)

RFB #273-26, Steel Culverts for Hunt County

Page 1 of 18

TABLE OF CONTENTS

Items checked below represent components which comprise this bid/proposal package. If the item IS NOT checked, it is NOT

APPLICABLE to this bid/proposal. Offerors are asked to review the package to be sure that all applicable parts are included. If any

portion of the package is missing, notify the Purchasing Department immediately.

It is the Offeror's responsibility to be thoroughly familiar with all Requirements and Specifications. Be sure you understand the following

before you return your bid packet.

__X__ 1.

Cover Sheet

Your company name, address, and your signature (IN INK) should appear on this page.

__X___ 2.

Table of Contents

This page is the Table of Contents.

__X___ 3.

Special Requirements/Instructions

This section provides information you must know in order to make an offer properly.

__X___

Implementation of House Bill 23

Conflict of Interest Questionnaire

__X___

Implementation of House Bill 1295 – Instructions and Filing Process with the Texas Ethics Commission

Certificate of Interest Parties (Form 1295)

__X___

Implementation of House Bill 89 – No Boycott Israel

Organization Name – House Bill 89 Verification Form

__X___ 4.

Specifications

This section contains the detailed description of the product/service sought by the County.

__X___ 5.

Pricing/Delivery Information

This form is used to solicit exact pricing of goods/services and delivery costs.

__X___ 6.

General Requirements

You should be familiar with all of the General Requirements.

__X___ 7.

Attachments

_____ a.

_____ b.

__X___ c.

__X___ d.

_____ e.

Residence Certification

Be sure to complete this form and return with packet.

Bid Guaranty & Performance Bond Information & Requirements

This form applies only to certain bids/proposals. Please read carefully and fill out completely.

Minimum Insurance Requirements

Included when applicable (does not supersede "Hold Harmless" section of General Requirements).

Workers' Compensation Insurance Coverage Rule 110.110

Included when applicable.

Reference Sheet

When references are required by the bid specifications you must complete this sheet.

RFB #273-26, Steel Culverts for Hunt County

Page 2 of 18

SPECIAL REQUIREMENTS/INSTRUCTIONS

FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT

FOR HUNT COUNTY

1. PAYMENT

All invoices are to be submitted to Hunt County Accounts Payable 2507 Lee Street, Room 106, Greenville,

Texas 75401, (P.O. Box 1097, Greenville, TX 75403) - (903) 408-4124. Hunt County will pay original

invoices that clearly itemize the goods and/or services provided as to quantity, part number, description,

price, applicable discount (if any), labor charges showing time differential, if applicable and if previously

agreed to, and delivery, installation, and set-up costs, if applicable and if previously agreed to. Only

charges as stated on the Price/Delivery Information Sheet(s) submitted as a part of the bid will be

considered.

Invoices must indicate Hunt County, the address to which the product(s) and/or service(s) were delivered,

and the applicable purchase order number. Invoices will be matched to delivery tickets prior to payment,

therefore, all delivery tickets should have an accurate description of the product(s) and/or service(s).

2. ESCALATION CLAUSE

Successful bidder(s) may apply for a price increase/decrease to the Hunt County Purchasing Agent.

Price increase/decrease will be that amount increased/ decreased to the vendor from its supplier. Written

documentation of the increase/decrease must be provided to the Hunt County Purchasing Agent at least

30 days prior to the effective date of increase. No application for a price increase/decrease may be

submitted within the first six (6) months of this contract. Increases of more than 25% of the bid price

will not be considered. Price decreases must be passed on to Hunt County immediately. Copies of the

revised price list shall be sent directly to Hunt County Purchasing, 2507 Lee Street, Room 104,

Greenville, TX 75401. Price lists shall show the bid number and title.

3. DESCRIPTION

All Metal Sheets and Culverts will be ordered by the County Barns listed below:

A. Precinct 1 – 310 East Locust, Celeste, TX

B. Precinct 2 – 2020 Gilmer St., Caddo Mills, TX

C. Precinct 3 – 301 Hwy 69 North, Lone Oak, TX

D. Precinct 4 – 1005 ½ Bois D’Arc Street, Commerce, TX

903-568-4522

903-527-3181

903-662-5332

903-886-6321

Orders will be made by telephone by the various county precincts and a purchase order will not be

required.

The sizes of orders will vary. Hunt County will require prompt delivery on all sizes of orders. There

may be instances where same day service is required, but only by special request. Vendors will be

expected to cooperate if at all possible.

4. FUEL SURCHARGES

Hunt County will not accept any fuel surcharge cost added to invoices.

RFB #273-26, Steel Culverts for Hunt County

Page 3 of 18

SPECIAL REQUIREMENTS/INSTRUCTIONS

FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT

FOR HUNT COUNTY

5. Conflict of Interest Questionnaire:

Chapter 176 of the Texas Local Government Code requires a vendor who enters or seeks to enter into a

contract for the sale of or purchase of real property, goods, or services with a local governmental entity

or local government officer thereof to file a conflicts of interest disclosure questionnaire with the

governmental entity prescribed.

A Conflict of Interest Questionnaire Form (CIQ) must be submitted not later than the seventh (7th)

business day after the date the vendor begins discussion, negotiation, applies or response to a request for

proposal or bids, or correspondence in writing related to a potential contract with the local governmental

entity.

6. Certificate of Interested Parties (Form 1295):

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the

Government Code. The law states that a governmental entity or state agency may not enter into certain

contracts with a business entity unless the business entity submits a disclosure of interested parties to the

governmental entity or state agency at the time the business entity submits the signed contract to the

governmental entity or state agency. The law applies only to a contract of a governmental entity or state

agency that either (1) requires an action or vote by the governing body of the entity or agency before the

contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a

contract entered into on or after January 1, 2016.

The Texas Ethics Commission was required to adopt rules necessary to implement that law, prescribe

the disclosure of interested parties form, and post a copy of the form on the commission’s website. The

commission adopted the Certificate of Interested Parties form (Form 1295) on October 5, 2015. The

commission also adopted new rules (Chapter 46) on November 30, 2015, to implement the law.

Filing Process:

On January 1, 2016, the commission made available on its website a new filing application that must be

used to file Form 1295. A business entity must use the application to enter the required information on

Form 1295 and print a copy of the completed form, which will include a certification of filing that will

contain a unique certification number. An authorized agent of the business entity must sign the printed

copy of the form and have the form notarized. The completed Form 1295 with the certification of filing

must be filed with the governmental body or state agency with which the business entity is entering into

the contract.

The governmental entity or state agency must notify the commission, using the commission’s filing

application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th

day after the date the contract binds all parties to the contract. The commission will post the completed

Form 1295 to its website within seven business days after receiving notice from the governmental entity

or state agency.

Information regarding how to use the filing application will be available on this site by January 1, 2016.

https://www.ethics.state.tx.us/tec/1295-Info.htm, please follow Instructional Video for Business Entities.

RFB #273-26, Steel Culverts for Hunt County

Page 4 of 18

at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

SPECIAL REQUIREMENTS/INSTRUCTIONS

FORMAL BID # 273-26; STEEL CULVERTS, TWENTY-FOUR (24) MONTH CONTRACT

FOR HUNT COUNTY

7. Organization Name – House Bill 89 Verification:

House Bill 89, effective September 1, 2017, amended the Texas Government Code to add Chapter 2270,

Prohibition on Contracts with Companies Boycotting Israel. Effective September 1, 2017, a state agency

and a political subdivision (which includes a county) may not enter in a contract with a company for

goods or services unless the contract contains written verification from the company that: (i) it does not

Boycott Israel; and (ii) will not Boycott Israel during the term of the contract.

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking

any action that is intended to penalize, inflict economic harm on, or limit commercial relations

specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled

territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership,

joint venture, limited partnership, limited liability partnership, or any limited liability company,

including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those

entities or business associations that exist to make a profit.

Pursuant to Section 2270.001, Texas Government Code:

(a) This section applies only to a contract that:

1. Is between a governmental entity and a company with 10 or more full-time employees; and

2. Has a value of $100,000.00 or more that is to be paid wholly or partly from public funds of the

governmental entity.

8. Changes to Form 1295

Changes to the law requiring certain businesses to file a Form 1295 are in effect for contracts entered into or

amended on or after January 1, 2018. The changes exempt businesses from filing a Form 1295 for certain

types of contracts and replace the need for a completed Form 1295 to be notarized. Instead, the person

filing a 1295 needs to complete the unsworn declaration.

What type of contracts are exempt from the Form 1295 filing requirement under the amended law?

The amended law adds to the list of types of contract exempt from the Form 1295 filing requirement.

A completed Form 1295 is not required for:

• a sponsored research contract of an institution of higher education;

RFB #273-26, Steel Culverts for Hunt County

Page 5 of 18

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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