Project Information

Bid Title

Roof Replacements

Issuing Agency

Thomson McDuffie County

Location

Georgia

Published Date

Nov 26, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 2025-11-006

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB 2025-11-006
Bid Title:	Roof Replacements
Category:	McDuffie County
Status:	Open

Description: McDuffie County Board of Commissioners is seeking bids for a qualified contractor to remove existing EPDM roof and replace with a TPO membrane roof. The firm must be able to execute the project within the applicable industry standards and timeframes. Please see Section III of the solicitation documents for full scope of work. Sealed responses will be accepted by the McDuffie County Finance Department located at 210 Railroad Street, Thomson Ga. 30824, until January 9, 2026. Submissions that are hand delivered must be received and initialed by the Finance Department. Submissions that are mailed in should be sent to McDuffie County Finance Department 210 Railroad Street: Thomson, Ga 30824. At the time and date above, sealed responses will be publicly opened and the names read aloud at the McDuffie County Board of Commissioners Administrative Building, Upstairs Conference Room. Submissions received after this time will not be accepted. Each sealed envelope must be marked on the outside as “Roof Replacement, ITB 2025-11-006” and should include the respondent’s name and address. Questions regarding this RFP should be directed to Mr. Brandon Burton, County Manager via email at For security reasons, you must enable JavaScript to view this E-mail address. and shall be received no later than 5:00 PM, December 19, 2025. Contract documents, including drawings and technical specifications are on file at McDuffie County Government Center, 210 Railroad Street, Thomson, GA 30824. Copies of the documents may be obtained at thomson-mcduffie.gov . Documents are available in electronic PDF format free of charge. McDuffie County Board of Commissioners reserves the right to cancel this solicitation and/or reject any and all bids in whole or in part if McDuffie County determines that cancellation and/or rejections are advantageous to the County. Bids are legal and binding upon the Respondent when submitted. It will also be the responsibility of each respondent to obtain any addenda issued from the Procurement Office. The written solicitation documents supersede any verbal or written prior communication between the parties. Chase N. Beggs Chairman Board of Commissioners Publication Date/Time: 11/2/2025 3:00 PM Closing Date/Time: 1/9/2026 2:00 PM Related Documents: Roof Replacement ITB 2025-11-006 Roof Replacement Drawings

Attachment Preview

INVITATION TO BID

ITB 2025-11-006

Roof Replacements

ITB 2025-11-006

Issued Date: November 26, 2025

Page 1 of 56

McDuffie County Board of Commissioners

INVITATION TO BID

ITB 2025-11-006

ROOF REPLACEMENTS

ISSUE DATE

November 26, 2025

CLOSING DATE & TIME

January 9, 2026 at 2:00 PM

McDuffie County Board of

Commissioners

Commission Meeting Room

210 Railroad Street

Thomson, GA 30824

SOLICITATION NUMBER

ACCEPTANCE PLACE/AGENCY

2025-11-006

McDuffie County

Finance Department – Procurement

210 Railroad Street

Thomson, GA 30824

*BID SUBMISSIONS THAT ARE HAND DELIVERED MUST BE RECEIVED AND INITIALED BY THE FINANCE DEPARTMENT.

QUESTIONS & RESPONSES

Questions regarding this RFP shall be received in writing via

email no later than 5:00 PM on December 19, 2025.

Responses will be provided via addenda no later than

5:00 PM on December 30, 2025.

CONTACT

Brandon Burton, County Manager

Brandon.burton@thomson-mcduffie.gov

RFP documents can be downloaded from our website: Thomson-mcduffie.gov

ITB 2025-11-006

Page 2 of 56

McDuffie County Board of Commissioners

210 Railroad Street

Thomson, GA 30824

INVITATION TO BID

ITB 2025-11-006

ROOF REPLACEMENTS

Issue Date: November 26, 2025

McDuffie County Board of Commissioners is seeking bids for a qualified contractor to remove existing

EPDM roof and replace with a TPO membrane roof. The firm must be able to execute the project within

the applicable industry standards and timeframes. Please see Section III of the solicitation documents for

full scope of work.

Sealed responses will be accepted by the McDuffie County Finance Department located at 210 Railroad

Street, Thomson Ga. 30824, until January 9, 2026. Submissions that are hand delivered must be received

and initialed by the Finance Department. Submissions that are mailed in should be sent to McDuffie

County Finance Department 210 Railroad Street: Thomson, Ga 30824. At the time and date above, sealed

responses will be publicly opened and the names read aloud at the McDuffie County Board of

Commissioners Administrative Building, Upstairs Conference Room. Submissions received after this time

will not be accepted.

Each sealed envelope must be marked on the outside as “Roof Replacement, ITB 2025-11-006” and

should include the respondent’s name and address.

Questions regarding this RFP should be directed to Mr. Brandon Burton, County Manager via email at

brandon.burton@thomson-mcduffie.gov and shall be received no later than 5:00 PM, December 19,

2025.

Contract documents, including drawings and technical specifications are on file at McDuffie County

Government Center, 210 Railroad Street, Thomson, GA 30824. Copies of the documents may be

obtained at thomson-mcduffie.gov. Documents are available in electronic PDF format free of charge.

McDuffie County Board of Commissioners reserves the right to cancel this solicitation and/or reject any

and all bids in whole or in part if McDuffie County determines that cancellation and/or rejections are

advantageous to the County. Bids are legal and binding upon the Respondent when submitted. It will also

be the responsibility of each respondent to obtain any addenda issued from the Procurement Office. The

written solicitation documents supersede any verbal or written prior communication between the parties.

Chase N. Beggs

Chairman Board of Commissioners

ITB 2025-11-006

Page 3 of 56

SECTION I- GENERAL INSTRUCTIONS

ITB 2025-11-006

Roof Replacements

ITB 2025-11-006

Page 4 of 56

SECTION I- GENERAL INSTRUCTIONS

A. CONTACT PERSON

Bidders are encouraged to contact Mr. Brandon Burton, County Manager by email at

brandon.burton@thomson-mcduffie.gov to clarify any part of the solicitation requirements. All

questions shall be directed to the contact person in writing via email. Any unauthorized contact

shall not be used as a basis for responding to this solicitation and may result in the disqualification

of the Bidder's submittal.

Bidders may not contact any elected official or other County employee to discuss the bid process

or bid opportunities except through the procurement officer named herein or as provided by

existing work agreement(s). This policy shall be strictly enforced, and the County reserves the

right to reject the submittal of any vendor violating this provision.

C. BID SUBMISSIONS

One (1) unbound original must be received no later than 2:00 PM on January 9, 2026. Bids must

be submitted in a sealed envelope with the following clearly labeled on the outside “Roof

Replacements ITB 2025-11-006” and should include the respondent’s name and address. Each

envelope should be addressed to:

McDuffie County Board of Commissioners

Finance Department – Procurement

210 Railroad Street

Thomson, GA 30824

Hard copies may be delivered to the above address ONLY between the hours of 8:00 AM and 5:00

PM, Monday through Friday, excluding holidays observed by the McDuffie County Government.

Bid must meet the required specifications and must be of a quality that will adequately serve the

use and purpose for which intended.

Submittals or modifications received after the due date and time will not be considered. McDuffie

County assumes no responsibility for the premature opening of submittals not properly

addressed and identified and/or delivered to the proper designation. Late proposals properly

addressed to the McDuffie County Board of Commissioners shall be returned to the respondent

unopened.

Each bid shall contain a completed copy of all provided county forms and documents.

1. Bidders Checklist

2. Bid Form

ITB 2025-11-006

Page 5 of 56

Commodity Codes

• NAICS 238160Roofing Contractors

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