Project Information

Bid Title

Repairs, Maintenance, and Parts Services for Gradall Equipment, As Needed

Issuing Agency

County of Lake

Location

Florida

Published Date

Jun 8, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q2026-00100

Original Source

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Bid Documents

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Project Description

Number	Title	Status	Due Date	Contact
Q2026-00100	Repairs, Maintenance, and Parts Services for Gradall Equipment, As Needed	Open	6/16/2026 3:00:00 PM	William Ponko	Details Tabulation

Attachment Preview

EXHIBIT A – SCOPE OF SERVICES

REPAIR SERVICES FOR GRADALL OPERATING EQUIPMENT, AS NEEDED

1. SCOPE OF SERVICES

Contractor(s) shall provide repair service for County owned Gradall manufactured operating

equipment as needed. Types of services and repairs that may be required under the resulting

contract(s) include but are not limited to: hydraulic, drive-train, electrical, chassis, transmission,

suspension, steering, welding, retrofitting, up fitment and restoration. Contract term will be

one (1) year from July 1, 2026, through June 30, 2027, with the option of four (4) subsequent

one-year renewals.

2. CONTRACTOR’S RESPONSIBILITIES

2.1. The Contractor shall furnish all labor, materials, tools, and equipment necessary for

satisfactory contract performance and as recommended by the equipment manufacturer(s).

All material, workmanship, and equipment shall be subject to the inspection and approval

of the County’s Fleet Manager.

2.2. The Contractor shall have the capability of transporting and storing equipment. The

equipment shall be stored in a safe, secure location. Storage shall be at no charge to

County.

2.3. The Contractor shall have or have access to a clean, complete, and modern facility.

2.4. The Contractor shall submit a written estimate via e-mail

(FleetMaintenance@lakecountyfl.gov) to the Fleet Maintenance Division within twenty-

four (24) hours after receiving the equipment for estimate.

2.5. The Contractor shall include on each estimate: Serial number, estimated start and

completion dates, labor hours and rate per hour as submitted in bid, itemized listing of

replacement repair parts showing retail list price of each part less Contractor’s discount

percentage.

2.6. The Contractor shall complete the repairs in a timely manner after the authorization for

repair is received.

2.7. The Contractor shall provide parts or maintenance certified (remanufactured) parts which

meet or exceed Original Equipment Manufacturer (OEM) standards. Maintenance

certified parts shall be warranted for merchantability and carry a warranty equal to new

products.

2.8. The Contractor shall guarantee repairs against any and all defects in workmanship, parts

or materials, and will return the equipment to the manufacturer’s specifications.

2.9. The Contractor shall guarantee all work performed shall be subject to an unconditional

repair warranty of one (1) year on labor and the repair parts shall have the standard

manufacturer’s warranty.

2.10. The Contractor shall keep all damaged/nonworking parts which are replaced for a

minimum of fourteen (14) days for inspection by the County, unless prior approval is

received.

2.11. The Contractor shall ensure that the County has received the latest version of any MSDS

forms required by 29 CFR 1910.1200 for any hazardous material.

3. COUNTY RESPONSIBILITIES

3.1 The County does not guarantee a minimum or maximum dollar amount to be expended on

any contract(s) resulting from this solicitation. This is an indefinite quantity contract with

no guarantee that services will be required.

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EXHIBIT A – SCOPE OF SERVICES

REPAIR SERVICES FOR GRADALL OPERATING EQUIPMENT, AS NEEDED

3.2 The County reserves the right to add or delete services and equipment from this contract

as needed.

3.3 The County will review estimates and approve the requested repair work. No work shall

commence without the County’s approval.

3.4 The County will inspect all work before the acceptance of the repaired equipment. All

returned work must be completed within seven (7) calendar days and at the Contractor’s

expense according to industry standards.

3.5 The County reserves the right to cancel orders or require the Contractor to replace all items

received that do not conform to specifications or are deemed defective.

4. DELIVERY REQUIREMENTS AND ACCEPTANCE

The Contractor shall deliver repaired items to the Fleet Maintenance Shop, 20423

Independence Blvd., Groveland, FL 34736 during normal Fleet business hours only

(Monday-Friday, 8:00 a.m. - 5:00 p.m.)

5. TOWING SERVICE

Contractors that have the ability, shall provide twenty-four (24) hours, seven (7) days a week,

towing services.

6.1 Regular towing service is defined as being performed during normal business hours

(Monday – Friday, 8:00 a.m. – 5:00 p.m.) from any location within the County. Regular

towing service shall include a response time within a twenty-four (24) hours after

receiving notification of work.

6.2 Emergency towing service shall be defined as being performed outside of the normal

business hours listed in Sub Section 6.1 from any location within the County. Emergency

towing service shall include a response time within two (2) hours after receiving

notification of work.

6. PRICE REDETERMINATIONS

Contractor may petition for a price redetermination with documented increases in the cost of

wages, fuel, or materials. Petitions for price redeterminations should be made within 30

calendar days of the anniversary date of the Contract. Unless otherwise expressly set forth in

the Contract, no other price redeterminations will be allowed.

Page 2 of 3

EXHIBIT A – SCOPE OF SERVICES

REPAIR SERVICES FOR GRADALL OPERATING EQUIPMENT, AS NEEDED

6.1. Basis for Price Redeterminations. Price redeterminations will be based upon changes

documented by the applicable Employment Cost Index (ECI) or Producer Price Index

(PPI) as published on the Bureau of Labor Statistics site here. The base index number will

be based on the solicitation’s opening date. Subsequent price redeterminations will use the

last approved price redetermination as the base index number. The County shall have the

right to audit the Contractor’s records to verify/investigate the validity of any request.

Contractor will be required to petition for a price redetermination decrease if pricing

decreases. Failure to make such petition may be grounds for contract termination and shall

entitle the County to a refund of the cumulative prior price redeterminations increase paid.

6.2. Wage Price Redetermination. Contractor should utilize the Employment Cost Index, Total

Compensation, Private Industry, Index Number and Occupational Group from the Bureau

of Labor Statistics located on the Statistics Site here. The base figure will be tied to trade,

transportation, and utilities under the heading Service Providing Industries. Wage price

redetermination increases will be considered only by reason of wage increases associated

with the Contractor’s employees performing Contract work.

6.3. Minimum Wage Price Redetermination. Contractor may petition for price redetermination

for Contractor’s minimum wage employees should the minimum wage increase during the

Contract. Upon verification, the County will grant an increase matching the minimum

wage increase.

6.4. Fuel Price Redetermination. If fuel prices change by a minimum of ten percent, Contractor

may petition for a fuel price redetermination. Fuel price redetermination are based upon

changes as documented by the Producer Price Index (PPI) for the commodities “Unleaded

Gasoline - WPU057104” or “#2 diesel fuel - WPU057303,” as applicable to the

Contractor’s performance of the Contract.

6.5. Materials Price Redetermination. Contractor may petition for a materials price

redetermination. As a condition of petitioning for a materials price increase, Materials

price redetermination must be based solely upon changes as documented by the Producer

Price Index (PPI) for the commodity as published by the Bureau of Labor Statistics.

6.6. Expiration Upon Failure to Agree to Price Redetermination. If the County and Contractor

cannot agree to a price redetermination, the Contract will automatically expire without

penalty or further expense to either party after a period of six months following the

Contractor’s initial request for such price redetermination. The County reserves the right,

at no expense, penalty, or consequence to the County, to award any remaining tasks

thereunder to the next available most responsive and responsible contractor.

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Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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