Project Information

Bid Title

RFB 26-0195 - SOIL AND ROCK HAULING SERVICES

Issuing Agency

New Hanover County

Location

North Carolina

Published Date

Jan 6, 2026

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 26-0195

Original Source

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Bid Documents

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Project Description

Bid Number:	RFB 26-0195
Bid Title:	RFB 26-0195 - SOIL AND ROCK HAULING SERVICES
Category:	Finance
Status:	Open
Bid Recipient:	COURTNEY PRINCE, PURCHASING AGENT - COPRINCE@NHCGOV.COM

Description: NEW HANOVER COUNTY RECYCLING & SOLID WASTE REQUEST FOR BIDS SOIL AND ROCK HAULING SERVICES RFB 26-0195 Pursuant to NCGS 143-129, sealed bids addressed to Courtney Prince, Purchasing Agent, 230 Government Center Dr., Wilmington, NC 28403 and marked “RFB 26-0195 ROCK AND SOIL HAULING SERVICES” will be accepted until 3:00 P.M. EST, Tuesday, January 20, 2026. Bids will be opened publicly in the Government Center Multipurpose Conference Room 136 located at 230 Government Center Drive, Wilmington, NC 28403. Instructions for submitting bids and complete requirements and information may be obtained by visiting the County’s website at https://www.nhcgov.com/bids.aspx . New Hanover County Board of Commissioners reserves the right to accept or reject any or all Bids and to make the Award which will be in the best interest of the County. Released:      Tuesday, January 6, 2026 Publication Date/Time: 1/6/2026 2:00 PM Closing Date/Time: 1/20/2026 3:00 PM Submittal Information: MAIL: 230 GOVERNMENT CTR DRIVE, STE 165 WILMINGTON NC 28403 Bid Opening Information: SEALED OPEN - GC CONF ROOM 136 Addendum Date/Time: 1/16/2026 Contact Person: Courtney Prince, Purchasing Agent coprince@nhcgov.com Related Documents: RFB 26-0195 -SOIL AND ROCK HAULING SERVICES

Attachment Preview

NEW HANOVER COUNTY RECYCLING & SOLID WASTE

REQUEST FOR BIDS

SOIL AND ROCK HAULING SERVICES

RFB 26-0195

COUNTY COMMISSIONERS

LEANN PIERCE, CHAIR

DANE SCALISE, VICE-CHAIR

BILL RIVENBARK

STEPHANIE WALKER

ROB ZAPPLE

CHRIS COUDRIET, COUNTY MANAGER

Section 1

Section 2

Section 3

Section 4

Section 5

Section 6

Section 7

Section 8

Section 9

TABLES OF CONTENTS

Advertisement

Instructions and General Information

Scope of Work

Bid Form

NHC Purchase Order Terms and Conditions

Minority Business Form

E-Verify Form

Iran Divestment Act Certification

Draft Contract

Page 2 of 20

Section 1 – Advertisement

NEW HANOVER COUNTY

RECYCLING & SOLID WASTE

REQUEST FOR BIDS

SOIL AND ROCK HAULING SERVICES

RFB 26-0195

Pursuant to NCGS 143-129, sealed bids addressed to Courtney Prince, Purchasing

Agent, 230 Government Center Dr., Wilmington, NC 28403 and marked “RFB

26-0195 ROCK AND SOIL HAULING SERVICES” will be accepted until 3:00 PM EST,

Tuesday, January 20, 2026.

Bids will be opened publicly in the Government Center Multipurpose Conference

Room 136 located at 230 Government Center Drive, Wilmington, NC 28403.

Instructions for submitting bids and complete requirements and information may

be obtained by visiting the County’s website at https://www.nhcgov.com/bids.aspx.

New Hanover County Board of Commissioners reserves the right to accept or reject

any or all Bids and to make the Award which will be in the best interest of the County.

Released: Tuesday, January 6, 2026

Page 3 of 20

Section 2 – Instructions and General Conditions

2.1 – Schedule

ACTION

DATE

RFB issued

Deadline for Questions

Answers to Questions

Deadline for receipt of bids

Tuesday, January 6, 2026

Thursday, January 15, 2026, by 3:00PM EST

Friday, January 16, 2026

Tuesday, January 20, 2026 @ 3:00 PM

Bid Opening in GC Multipurpose Room 136

2.2 – Preparation of Bid

2.2.1 Bidders are instructed to submit their bid in a sealed envelope clearly

marked “RFB 26-0195 ROCK AND SOIL HAULING SERVICES” and

address to:

New Hanover County

Attn: Courtney Prince, Purchasing Agent

230 Government Center Drive, Suite 165

Wilmington, NC 28403

The following documents MUST be properly completed and returned

to the County in order for the bid to be ACCEPTABLE AND

RESPONSIVE.

1. Bid Form

2. Minority & Women Business Enterprise (MWBE) Form

3. E-Verify Form

4. Iran Divestment Act Certification Form

2.2.2 Completion of Bid Form (Price Sheet): Bidders are expected to

examine the specifications herein, the schedule and all instructions.

Failure to do so will be at the bidder’s risk. Each bidder shall furnish the

information required on the price sheet. Bids submitted that are not on

the attached price sheet may be rejected. BIDS NOT SIGNED WILL BE

DEEMED NONRESPONSIVE AND REJECTED.

All prices and notations shall be written in ink or typed. Discrepancies

between words and numerals will be resolved in favor of words.

Page 4 of 20

Changes or corrections made in the bid must be initialed by the

individual signing the bid. No corrections will be permitted once bids

have been opened.

2.2.3 No email, fax, or telephone bids will be considered. Bids received after

the time and date for closing will not be considered.

2.3 – Questions

Question concerning the specifications in the Request for Bids (RFB) should be

directed to Courtney Prince, Purchasing Agent by email to coprince@nhcgov.com.

The deadline for questions is Thursday, January 15, 2026 by 3:00PM EST.

2.4 – Addendum

An addendum summarizing all questions and answers will be posted to the

County’s website https://www.nhcgov.com/bids.aspx by close of business on

Friday, January 16, 2026. It is the bidder’s responsibility to review and ensure

that their bid complies with any guidance provided. Bidders who have notified

the County of their intent to submit a bid as per section 2.6 below will be sent

the addendum upon posting.

2.5 – Communication

Bidders may not have communications, verbal or otherwise, concerning this RFB with

any personnel or boards from New Hanover County, other than the person listed in

this section, which is Lena Butler, Purchasing Supervisor email lbutler@nhcgov.com

and Courtney Prince, Purchasing Agent email coprince@nhcgov.com. If any bidder

attempts any unauthorized communication, the bid may be rejected.

2.6 – Intent to Submit

All Bidders who intend to submit a bid on this project should send an email to

Courtney Prince, coprince@nhcgov.com including pertinent contact information.

This will also ensure that you receive any addenda issued for this RFB; if applicable.

2.7 - Cost of Preparation of Response

Costs incurred by prospective Bidders in the preparation of the response to this

Request for Bids are the responsibility of the Bidder and will not be reimbursed by

The County.

Page 5 of 20

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238910Site Preparation Contractors
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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