Project Information

Bid Title

CLAIMS MANAGEMENT SERVICES FOR A THREE-YEAR PERIOD

Issuing Agency

METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO

Location

Illinois

Published Date

May 20, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-RFP-09

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Contract Number: 26-RFP-09

Contract Description: CLAIMS MANAGEMENT SERVICES FOR A THREE-YEAR PERIOD

Estimated Cost: $150,000.00

Bid Deposit: NONE

Pre-Bid Walkthrough: NONE

Pre-Bid Technical Conference: NONE

Advertise Date: 05/20/2026

Bid Opening Date/Time: 06/12/2026

Notes:

Number of Addenda: 0

Contract Documents

Invitation to Bid *
Click Here

Bidding Documents
View/Download Here

Addenda

Pre-Bid Information:

*This is only an invitation, not the actual Bidding Document

Attachment Preview

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NOTICE

INVITATION TO BID

TO

METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO

CLAIMS MANAGEMENT SERVICES

CONTRACT 26-RFP-09

The Metropolitan Water Reclamation District of Greater Chicago (“District”) requests proposals from any

prospective Proposer for the above captioned subject which is described in document 26-RFP-09.

PROPOSALS ARE DUE: 11:00 A.M. FRIDAY, JUNE 12, 2026

Sealed proposals, endorsed as above, will be submitted to the District via an electronic upload to the Euna

Portal only. See “Submission Via the Euna Portal” for instructions. Proposals will be accepted from the

date of the Invitation to Bid, up to 11:00 A.M. (Central Time), on the date stated above. Bids will be deemed

non-responsive if not submitted using the Euna-project specific URL link, provided by the District with the

bidding documents.

No bids will be accepted after 11:00 A.M. (Central Time) on the above scheduled due date. Faxed,

mailed, emailed, or hand delivered proposals will not be accepted. There is no Bid Depository safe

for this purpose.

The District is seeking proposals from a Vendor to provide claims management services and expertise, for

the adjustment of large or complex losses, including first-party damage and third-party liability and property

damage loss adjustment, to the Risk Management Section of Human Resources Department. This Vendor

shall serve on an as-needed basis with case assignment on a case-by-case basis for a three-year period. A

description of the required services is provided in the proposal document, Section II, Scope of Work. The

contract for this Request for Proposal (RFP) shall be for the three-year period beginning November 15,

2026 and may be extended, at the option of the District, for one (1) additional two (2) year period at the

same prices submitted in the Cost Proposal (Appendix A), subject to District Board approval. Funding of

this contract for all years is contingent upon the approval of the budget by the District’s Board of

Commissioners.

Affirmative Action Goals will not be included in this RFP due to the scope of work to be performed

under this contract.

The total value of the RFP is not to exceed $150,000.00, and the District intends to award the purchase

order for that amount. Payments will be based on the unit prices as submitted in the proposal. There is no

guarantee that the District will expend the full value of $150,000.00. The Human Resources Department

will place orders for services on an as needed basis during the term of the contract.

Copies of the Request for Proposal are only available online from the District’s website at www.mwrd.org

(DOING BUSINESS → PROCUREMENT & MATERIALS MANAGEMENT → CONTRACT

ANNOUNCEMENTS). No fee is required for the Request for Proposal documents. Any questions

regarding the downloading of Request for Proposal documents should be directed to

contractdesk@mwrd.org or call (312) 751-6643.

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Further, the District assumes no liability or responsibility for the failure or inability of any Proposer to

successfully download any and all contract documents, including but not limited to specifications, proposal

forms and/or plans, as a result of any type of technological computer and/or software system failure or

breakdown that restricts, prohibits or prevents successful downloading of any and all District contract

documents by the Proposer, whether caused by the District or other parties, directly or indirectly.

Proposers are to include with their proposal signed copies of any addenda, or acknowledge receipt of any

addenda, if the District issued any addenda to this contract. Failure to do so may be cause for the rejection

of any bid. Bidding documents are available only online, and any addenda issued for this contract will be

available online at the District’s website, www.mwrd.org (Doing Business→Procurement and Materials

Management→Contract Announcements). Addenda will also be emailed/faxed to each person receiving a

set of such contract documents and to such other prospective Proposers as shall have requested that they be

furnished with a copy of the addenda.

If any potential Proposer contemplating to submit a proposal is in doubt as to the true meaning of any part

of the specifications or other contract documents, such inquiry should be submitted online at the District’s

website, www.mwrd.org. The path is as follows: Doing Business→Procurement and Materials

Management→Contract Announcements. The District will provide an online response to such inquiries, as

the District deems appropriate. Strings of appropriate questions and answers regarding the bidding

documents will be available online on the District’s website until the bid opening date of the bidding

documents. No questions will be accepted by telephone, fax, email, mail, or any other such form of delivery.

The District will only respond to questions received online up to ONE WEEK prior to the date set to receive

proposals. The District will not respond to questions received after this date. The District does not guarantee

the timeliness of responses provided online, nor does the District guarantee that such responses will be

provided in adequate time to affect the submission of bids. The District shall provide responses online

ONLY if the responses do not interpret or otherwise change the bidding documents.

The District’s responses online are NOT official responses and, therefore, are not binding to the bidding

documents. Any official interpretation or change to the bidding documents will be made only by addenda

duly issued to all plan holders on record by the Director of Procurement and Materials Management.

The contact person for the request for proposal is Brittney Wyatt, Risk Manager. This contact person will

provide online responses to online inquiries.

The District reserves the right to accept any Request for Proposal or any part thereof or to reject any and

all Request for Proposals.

Metropolitan Water Reclamation District

of Greater Chicago

________________________________________

By: Darlene A. LoCascio

Director of Procurement & Materials Management

DATE OF ADVERTISEMENT: Wednesday, May 20, 2026

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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