Project Information

Bid Title

Shredding Services

Issuing Agency

Superior Court of California, County of Santa Clara

Location

California

Published Date

May 13, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

51326C

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid #	Title	Deadline	Documents
51326C	Shredding Services	6/10/2026	Request for Proposal

Attachment Preview

RFP Title: Shredding Services

RFP Number: 51326C

REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA

COUNTY OF SANTA CLARA

REGARDING:

Shredding Services

RFP 51326C

PROPOSALS DUE:

6/10/2026 NO LATER THAN 1:00 P.M. PACIFIC TIME

1

GS-036 REV 4/8/26

RFP Title: Shredding Services

RFP Number: 51326C

1.0 BACKGROUND INFORMATION

The Santa Clara Superior Courts has an ongoing need for shredding service for the destruction

of all its confidential files, tapes, diskettes, hard drives, microfilms, Court reporter notes, and

hardbound law books. The Court is currently looking for a vendor that is able to contract for

these services for an extended period. Vendor must be able to work with the Court’s schedule

and security requirements for regular pickup and shredding services.

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

The Santa Clara County Superior Court (“Court”) seeks the services of a person or entity with

expertise in shredding services.

2.1 Vendor will supply 73 locking containers with key (see various sizes below) for shredding to

the Court at our current 8 facilities (number of locations and shredding containers are subject

to change).

2.2 If more shredding containers are required during the course of the contract vendor will

supply these additional containers at no extra cost to the Court & only charge the quoted rate

per container for shredding as they are added into the service.

2.3 All shredding containers will be picked up and serviced off site for a fixed destruction rate.

2.4 The Court will request for vendor to pick up bankers boxes to be shredded off site for a fixed

destruction rate.

2.5 Shredding locations, service schedule, container type and quantity below.

2.6 Vendor must be able to provide on call shredding services as needed.

2.7 Vendor to provide shredding services for microfilm, diskettes, and computer hard drives on

request at a fixed cost for the life of the contract.

2.8 All our Courthouses have elevators.

LOCATION

32 Daggett Dr San Jose, CA 95134

SERVICE

SCHEDULE

ON-CALL

201 N. First St San Jose, CA 95113

1st Floor

201 N. First St San Jose, CA 95113

1st Floor

201 N. First St San Jose, CA 95113

1st Floor

201 N. First St San Jose, CA 95113

2nd Floor

201 N. First St San Jose, CA 95113

3rd Floor

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

BIN

TYPE

96-GAL

BIN

64-GAL

BIN

96-GAL

BIN

64-GAL

BIN

96-GAL

BIN

96-GAL

BIN

QUANTITY

11

7

3

2

2

1

2

GS-036 REV 4/8/26

RFP Title: Shredding Services

RFP Number: 51326C

201 N. First St San Jose, CA 95113

4th Floor

201 N. First St San Jose, CA 95113

5th Floor

201 N. First St San Jose, CA 95113

6th Floor

201 N. First St San Jose, CA 95113

7th Floor

201 N. First St San Jose, CA 95113

8th Floor

111 W. St John Street (STE 770)

San Jose, CA 95113

190 W. Hedding St San Jose, CA

95110

190 W. Hedding St San Jose, CA

95110

191 N. First St San Jose, CA 95113

Basement

191 N. First St San Jose, CA 95113

Basement

191 N. First St SMALL CLAIMS

San Jose, CA 95113

270 Grant Ave Palo Alto, CA 94306

Basement

270 Grant Ave Palo Alto, CA 94306

2nd Floor

301 Diane Ave Morgan Hill. CA

95037

840 Guadalupe San Jose, CA

95110

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

ON-CALL

96-GAL

BIN

2

96-GAL

BIN

1

64-GAL

BIN

1

64-GAL

BIN

1

64-GAL

BIN

3

64-GAL

BIN

1

96-GAL

BIN

5

64-GAL

BIN

9

96-GAL

BIN

6

64-GAL

BIN

2

96-GAL

BIN

2

64-GAL

BIN

4

96-GAL

BIN

2

96 GAL

BIN

4

64-GAL

BIN

4

3.0 TIMELINE FOR THIS RFP

Court has developed the following list of key events related to this RFP. All dates are subject

to change at the discretion of Court.

EVENT

RFP issued

Deadline for questions

Questions and answers posted

Latest date and time proposal may be submitted

Anticipated interview dates (estimate only)

DATE

5/13/2026

5/22/2026

5/27/2026

6/10/2026 @ 1:00 pm

Week of 6/15/2026

3

GS-036 REV 4/8/26

RFP Title: Shredding Services

RFP Number: 51326C

EVENT

Evaluation of proposals (estimate only)

Notice of Intent to Award (estimate only)

Negotiations and execution of contract (estimate

only)

Contract start date (estimate only)

Contract end date (estimate only)

4.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

DATE

6/23/2026

6/25/2026

7/6/2026

7/25/2026

6/30/2028

4

GS-036 REV 4/8/26

RFP Title: Shredding Services

RFP Number: 51326C

ATTACHMENT

Attachment 1:

Administrative Rules

Governing RFPs (Non-

IT Services)

Attachment 2: Court

Standard Terms and

Conditions

DESCRIPTION

These rules govern this solicitation.

If selected, the person or entity submitting a proposal

(hereinafter referred to as “Proposer”) must sign this Court

Standard Form agreement (the “Terms and Conditions”).

The following provisions within the Terms and Conditions

are minimum contract terms and conditions (“Minimum

Terms”): _____.

Attachment 3:

Proposer’s Acceptance

of Terms and

Conditions

Attachment 4: General

Certifications Form

Attachment 5: Darfur

Contracting Act

Certification

Attachment 6: Payee

Data Record Form

DVBE Incentive

[Only for solicitations

of $1,000,000 or

more] Attachment 7:

Iran Contracting Act

Certification

(Only for solicitations

of $100,000, or more)

Attachment 8: Unruh

and FEHA Certification

On this form, Proposer must indicate acceptance of the

Terms and Conditions or identify exceptions to the Terms

and Conditions.

Note: A material exception to a Minimum Term will

render a proposal non-responsive.

Proposer must complete the General Certifications Form

and submit the completed form with its proposal.

Proposer must complete the Darfur Contracting Act

Certification and submit the completed certification with its

proposal.

This form contains information Court requires in order to

process payments and must be submitted with the

proposal.

For Proposers claiming the DVBE incentive, complete the

DVBE Declaration and Bidder Declaration forms to receive

the 3% incentive. See section 13.0.

Proposer must complete the Iran Contracting Act

Certification and submit the completed certification with its

proposal.

Proposer must complete the Unruh Civil Rights Act and

California Fair Employment and Housing Act Certification

and submit the completed certification with its proposal.

5.0 PAYMENT INFORMATION

5.1 Once per calendar month, vendor to provide monthly invoice to the Court for services

provided.

5.2 All invoices must reference contract purchase order.

5.3 Invoices must have matching packing slips as supporting documentation for payment to be

issued.

5

GS-036 REV 4/8/26

Commodity Codes

• NAICS 561990All Other Support Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.