Project Information

Bid Title

V2526016RFP - Fire Alarm Systems Testing Services

Issuing Agency

Vista Unified School District

Location

California

Published Date

Nov 17, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

V2526016RFP

Original Source

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Bid Documents

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Project Description

• V2526016RFP - Fire Alarm Systems Testing Services
• V2526016RFP-FireAlarmSystemsTestingServices-ADDENDUM1.pdf

Attachment Preview

REQUEST FOR QUALIFICATIONS/PROPOSALS

FOR

FIRE ALARM SYSTEMS TESTING SERVICES –

V2526016RFP

PROPOSAL DEADLINE DATE:

November 21, 2025, 2:00pm

VISTA UNIFIED SCHOOL DISTRICT

1234 ARCADIA AVENUE

VISTA, CALIFORNIA 92084

1. GENERAL INFORMATION

The VISTA UNIFIED SCHOOL DISTRICT (“District”) is requesting Statements of

Qualifications/Proposal for FIRE ALARM SYSTEMS TESTING SERVICES.

A. Each firm shall submit one original unbound Statement of Qualifications/Proposal

and one (1) electronic version on a thumb drive in Adobe Portable Document File

format prominently marked with “Request for Qualifications/Proposal, FIRE

ALARM SYSTEMS TESTING SERVICES – V2526016RFP” and the name of the

company submitting the SoQ.

B. SoQ/P shall be submitted to the District, as follows:

1. Deadline for Submittal of Responses:

i. No later than 2:00 p.m. on November 21, 2025

ii. Late Responses will be returned unopened.

2. Method of delivery:

i. Hand delivery, FedEx, UPS, or other mail/shipping service.

ii. Responses sent by Facsimile (FAX), or email will not be accepted.

iii. It is the responsibility of the Proposer to ensure that their proposal

is received in proper time.

iv. The Vista Unified School District is not responsible for any costs associated

with preparing the proposal or negotiating final agreement. Additionally,

this RFQ does not commit the Vista Unified School District to award a contract.

3. Delivery Address:

Mr. Kevin Lesko

Director of Purchasing

Vista Unified School District

1234 Arcadia Avenue

Vista, CA 92084

C. Proposers are required to disclose any relationships with the District and execute the non-

collusion affidavit included with this RFQ/P.

D. The original SoQ/P shall be submitted and signed by an authorized individual or officer of

the firm submitting the proposal.

E. Firms interested in submitting proposals will not contact District Governing Board

members, the Superintendent, Assistant Superintendents or any other officials or staff of

the District. The district may reject proposals if a firm or its representatives make direct

contact with the District. Firms should contact:

Mr. Kevin Lesko -

kevinlesko@visausd.org

Director of Purchasing

Vista Unified School District

1234 Arcadia Avenue

Vista, CA 92084

F. All written questions received will be answered in writing and sent to all firms then on the

Interest List. Oral statements regarding this RFQ/P by any person(s) should be considered

unverified information unless confirmed in writing. To ensure a response, questions must

be received in writing via email before 2:00 pm November 12, 2025.

RFQ/P- Fire Alarm

Testing Services

Page 2

Vista Unified School District

October 31, 2025

G. The Board of Education of the District reserves the right to accept or reject any or all SoQ/P

submittals and to negotiate with any or all responsible submitters. Submitters shall be

responsible for all expenses that they may incur in preparing proposals.

H. The District reserves the right to revise the RFQ/P up to and including November 17, 2025,

for issuance of clarifications and revisions to this RFQ/P. Revisions to the RFQ/P shall be

sent to all firms on the Interest List. The District expressly reserves the right to extend the

deadline by which proposals are due.

2. DESCRIPTION OF SERVICES REQUIRED

A. Introduction

The District currently has a need for FIRE ALARM SYSTEMS TESTING SERVICES for

multiple sites of varying size and scope. The District anticipates issuing a contract for a term

of three years, with the option to renew for an additional two years.

B. Background on the Project

The District is a large TK-12 unified school District in San Diego, California.

The District has 15 elementary sites, 4 middle school sites, 3 high school facilities, 2

continuation high schools, and 1 special education high school. The District has 1 adult

education site and 1 independent study school facility for a total of 30 sites and administrative

offices.

The District requires services and repairs related to the testing of fire alarm systems across the

Vista Unified School District and to ensure that all sites remain compliant with current NFPA

72 requirements.

In addition to testing, the services would include recommendations for correction of identified

potential hazards. All testing to be performed outside of regular school hours. The District is

seeking qualified firms to provide related services and create a pool for future assignments of

projects.

Services required include, but are not limited to:

• See Attached Exhibit “A” Scope of Services

RFQ/P- Fire Alarm

Testing Services

Page 3

Vista Unified School District

October 31, 2025

The District may utilize responses to this request to create a pool of companies for these projects

and/or future projects and/or to select one or more companies for other projects that may include:

new construction, reconstruction, water intrusion events, and other projects as may be identified,

planned, modified, or prioritized/reprioritized. The District may also issue future solicitations that

may augment or supersede this solicitation. Being selected to this pool is not a guarantee of any

work.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

3. ITEMS FOR INCLUSION IN PROPOSAL

All SoQ/P submittals shall address the following items in the order listed below and shall be

identified in the submitted SoQ/P to match the following list:

A. Description of Firm – This section should provide information regarding the size, location,

nature of work performed, years in business, and approach that will be used in meeting the

needs of the District. Provide your average standard response times for each type of service,

and report.

B. Description of Projects – This section shall identify similar projects that the firm has

completed. Use this section of the Proposal to indicate the areas of expertise you have

previously provided, especially any work with school districts, or other public entities.

Include the name of the client, date of the project, and approximate cost of the project.

C. Fees – Describe the method proposed for charging fees, as well as payment options. Invoicing

with a minimum of 30 net terms will be required by the District. Provide pricing structures for

the following services – please note all testing services must include a report containing

recommendations for correction:

• Fire alarm system testing services Fire alarm system testing services including reports in

accordance with NFPA72

• Consultation Services, including attending meetings, assisting with the training and

development of practices or procedures.

• Hourly rate sheet to include Holiday and Overtime hours as well as Vehicle fees

• Per device testing cost

• Expedited response time per service cost provided, if necessary.

D. Client Reference List – List the client firm/district name, contact person and their position,

telephone number, and email address. List the projects for which serviceswere provided.

E. Other – Each firm is encouraged to provide any additional information or description of

resources the firm feels are pertinent to the SoQ/P.

RFQ/P- Fire Alarm

Testing Services

Page 5

Vista Unified School District

October 31, 2025

c. SELECTION PROCESS and PROJECTED DATES

The process and anticipated schedule that the District will utilize in selecting a firm(s)

to perform services will be as follows:

Action

Date

a. Release of Request for Qualifications/

Proposals

October 31, 2025

b. Last Day to Submit Questions for Clarification

-must be received at or before 2:00 p.m.

November 12, 2025

c. Addenda Clarifications Issued by District

November 17, 2025

d. Deadline for Receipt of Responses

-must be received at or before 2:00 p.m.

November 21, 2025

ci. EVALUATION

Firms submitting SoQ/P are advised that all SoQ/P will be evaluated to determine the firm that

will meet the needs of the District. Evaluation will include, but not be limited to the following

criteria:

a. Response Time

b. Experience and expertise with similar public projects in size and scope

c. Pricing

d. Ability to perform entirety of the scope of services included in the RFP

e. Satisfaction of previous clients in the firm’s capacity and commitment to provide

services to clients.

f. Overall professional presentation and completeness of proposal

RFQ/P- Fire Alarm

Testing Services

Page 5

Vista Unified School District

October 31, 2025

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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