Project Information

Bid Title

Tennis Court Surface Reconstruction - Courts 3&4

Issuing Agency

Town of Lincoln

Location

Massachusetts

Published Date

Dec 1, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Tennis Court Surface Reconstruction - Courts 3&4
Category:	Parks and Recreation Department
Status:	Open

Description: TOWN OF LINCOLN MASSACHUSETTS INVITATION FOR BIDS CLAY TENNIS COURT SURFACE RECONSTRUCTION – COURTS 3&4 The Town of Lincoln will be soliciting bids for a surface reconstruction project at courts 3 & 4 of the Lincoln Clay Tennis Courts located on Ballfield Road, Lincoln, MA under MGL 30, 39M.  This will be a prevailing wage project.  The reconstruction project consists of surface and base layer removal and replacement, drain removal, re-pitching, and laser grading of courts 3 &4. Bid Documents: Available Monday, December 1 st , 2025 on the Lincoln Town website and at the Lincoln Town Offices (16 Lincoln Road, Lincoln, MA 01773). Pre-Bid Meeting/Site Walk: Tuesday, December 9th at 10:00am.  Bidders should meet outside at Tennis Courts at 1 Ballfield Road, Lincoln, MA 01773. Bid Due Date: Wednesday, December 17 th , 2025 at 12pm to the Selectboard’s Office, 16 Lincoln Road, Bids will be opened in public in the Selectboard’s Office. Direct all project questions to Jessica Downing, Lincoln Parks & Recreation Director at 781-259-0784 or via email to For security reasons, you must enable JavaScript to view this E-mail address. . Full bid packet can be downloaded HERE Publication Date/Time: 12/1/2025 8:00 AM Closing Date/Time: 12/17/2025 12:00 PM Pre-bid Meeting: 12/9/25 10:00am Contact Person: Jessica Downing Jdowning@lincnet.org 781-259-0784 Related Documents: 2025 Tennis Court Surface Reconstruction - Bid Packet

Attachment Preview

TOWN OF LINCOLN

MASSACHUSETTS

INVITATION FOR BIDS

CLAY TENNIS COURT SURFACE RECONSTRUCTION – COURTS 3&4

The Town of Lincoln will be soliciting bids for a surface reconstruction project at

courts 3 & 4 of the Lincoln Clay Tennis Courts located on Ballfield Road, Lincoln,

MA under MGL 30, 39M. This will be a prevailing wage project. The

reconstruction project consists of surface and base layer removal and

replacement, drain removal, re-pitching, and laser grading of courts 3 &4.

Bid Documents: Available Monday, December 1st, 2025 on the Lincoln Town

website and at the Lincoln Town Offices (16 Lincoln Road, Lincoln, MA 01773).

Pre-Bid Meeting/Site Walk: Tuesday, December 9th at 10:00am. Bidders should

meet outside at Tennis Courts at 1 Ballfield Road, Lincoln, MA 01773.

Bid Due Date: Wednesday, December 17th, 2025 at 12pm to the Selectboard’s

Office, 16 Lincoln Road, Bids will be opened in public in the Selectboard’s Office.

Direct all project questions to Jessica Downing, Lincoln Parks & Recreation

Director at 781-259-0784 or via email to jdowning@lincnet.org.

11/19/25

BID INSTRUCTIONS

CLAY TENNIS COURT SURFACE RECONSTRUCTION – COURTS 3&4

The Town of Lincoln will accept bids for a surface reconstruction project at courts 3 & 4 of the

Lincoln Clay Tennis Courts located on Ballfield Road, Lincoln, MA

Copies of bid specifications may be picked up in the Office of the Select Board, Lincoln Town

Offices, 16 Lincoln Road, Lincoln, Massachusetts, Monday through Friday, 8:30 a.m. to 3:30 p.m.

They are available for download at the Town's website: www.lincolntown.org.

The full Bid specifications are comprised of:

1) Invitation to Bid

2) Bid Instructions

3) Bidding Specifications

4) Bid Response Sheet

A pre-bid meeting/site walk will be held on Tuesday, December 9, 2025 @ 11:00 a.m. at the

clay tennis courts – 1 Ballfield Road, Lincoln, MA 01773. All interested bidders are encouraged to

attend.

Sealed bids shall be accepted at the Office of the Select Board, 16 Lincoln Road, Lincoln,

Massachusetts 01773 until Wednesday, December 17, 2025 @ 12:00 p.m. at which time they will

be publicly opened and read.

The Town will make an award to the lowest responsible and responsive bidder within seven (7)

business days of the acceptance of the bids. The lowest bidder will be determined by the total

contract price.

The Town reserves the right to reject any or all bids if it were in the Town's interest to do so. The

Select Board also reserves the right to waive any informalities.

All bids must comply with the following conditions:

1. All bids shall be submitted on the Bid Response Sheet provided in this specification in a

sealed envelope clearly marked "Bid – Clay Tennis Court Surface Reconstruction – Courts

3&4."

2. Bid Response Sheet - The bidder shall include on the Bid Response Sheet the name

and address of the bidder, a telephone number and the times when he/she can be

contacted and three references from other similar projects completed. The bidder shall also

provide his/her social security or federal identification number.

3. Insurance - coverage as specified below shall be taken out in a company or

companies authorized to do such business in the Commonwealth of Massachusetts and

shall be written for not less than any limits of liability as specified herein below, or required

by law, whichever is greater.

a. Worker's Compensation and other benefits as required under Chapter 152 of the

General Laws, as amended, and Section 34A of Chapter 149 of the General Laws.

b. Employer's Liability with a limit of at least $100,000 each accident.

c. Comprehensive General Liability and Automotive Liability: General Liability shall

include Contractor's Liability, Completed Operations and Products Liability; all on

the occurrence basis with Personal Injury Coverage and Broad Form Property

Damage. Automotive Liability shall include coverage for owner, non-owned and

hired automobiles, where applicable.

d. Combined single limit for Comprehensive General Liability and Automotive Liability:

e. Each Person $1,000,000 Each Occurrence $1,000,000

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f. The Town of Lincoln will be named as an additional insured on all policies.

g. Certificates of Insurance shall be submitted to the Town simultaneously with the

execution of the Contract. Certificates shall Indicate that Contractual Liability

coverage is in force. These Certificates shall contain a provision that the insurance

company will notify the Town by registered mail at least thirty days in advance of

any cancellation, change or expiration of the policies.

4. The Select Board will make an award to the lowest responsible and responsive bidder. The

responsive bidder will be the one who meets all bid requirements and submits all required

information to the Town. The responsible bidder will be determined through reference

checks.

5. Bid Deposit – All bids with a value over $50,000 shall be accompanied by a bid deposit in

the form of a bid bond, or cash, or a certified check on, or a treasurer's or cashier's check

issued by a responsible bank or trust company, payable to the Town of Lincoln. The

amount of such bid deposit shall be five percent of the total value of the bid.

6. Payment Bond – If selected as contractor, the vendor will, within ten days (Saturdays,

Sundays and legal holidays excluded), following notification of selection, provide a payment

bond, from a surety company qualified to do business under the laws of the

Commonwealth and satisfactory to the awarding authority, in the sum of fifty percent of the

contract price, the premiums for which are to be paid by the contractor and are included in

the contract price.

7. This contracted work shall be completed by April 27, 2026.

8. A Pre-Bid Meeting/Site-Walk will be held on Tuesday, December 9, 2025 @ 11:00 a.m.

at the Lincoln Clay Tennis Courts located at 1 Ballfield Road Lincoln, MA 01773.

Questions regarding this bid may be submitted to Jessica Downing - Parks and Recreation

Director in writing via email (jdowning@lincnet.org) no later than Friday, December 12,

2025 at 12:00PM.

9. The Terms and Conditions of the contract are spelled out in this Invitation to Bid, in

the Specifications, and in the Bid Response Sheet, all of which will be part of the contract

document. The successful bidder will be acknowledged with a letter of award, which will be

signed by both parties. This letter will also become part of the contract document.

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Middlesex County…Massachusetts

PARKS AND RECREATION DEPARTMENT

16 Lincoln Road

Lincoln, MA 01773

Tel 781 259-0784

Fax 781 259-1333

www.LincolnRec.com

SPECIFICATIONS FOR GOODS AND/OR SERVICES

GOODS/SERVICE

Clay tennis court surface reconstruction at courts 3 & 4 of Lincoln Clay Tennis Courts, located at 1

Ballfield Rd. Lincoln, MA 01773. The reconstruction consists of surface and base layer removal and

replacement, drain removal, re-pitching, and laser grading of the courts.

SPECIFICATIONS

This surface reconstruction will consist of work at the existing Lincoln, MA green clay tennis

courts (courts 3 & 4) – reconstruct adding stone and 1” Har-Tru layer above the clay base,

remove center drain, re-pitch and laser grade:

• Reconstruct courts 3 & 4 to fast-dry, stone sub-base

• Remove top level of court surface, including center drains and laser grade base to new

pitch from center (between 3/4) to lateral edges

• Add 2" stone dust, laser grading to new pitch

• Add 1" of HT on top of newly graded base stone (40 tons per court)

• Remove old net post footings and replace at new court height

• Install line of paving stones along court 3 edge (by shed) to help maintain grade/control

erosion

Special Notes:

• Vendor shall remove and dispose of old clay surface court material in conjunction with

new surface installation and grading.

• Vendor must have experience constructing or reconditioning clay tennis courts, with a minimum

of 3 projects within the last year.

• Vendor shall provide all labor at state prevailing wage rates, equipment and materials

necessary to meet the job specifications.

• Vendor shall provide a bid deposit equal to 5% of the total value of the bid.

• Vendor shall provide a 50% payment bond.

• Any vendors wishing to see the work site are encouraged to contact Jessica Downing at

jdowning@lincnet.org to schedule a visit.

• Work must be completed by April 27, 2025. Timing will be coordinated with the Director of Parks

& Recreation.

ATTACHMENTS

• Bid Response Sheet

• Town of Lincoln Standard 30B Contract Sample

• State of Massachusetts Prevailing Wage Documentation

12/1/25

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Middlesex County…Massachusetts

PARKS AND RECREATION DEPARTMENT

16 Lincoln Road

Lincoln, MA 01773

Tel 781 259-0784

Fax 781 259-1333

www.LincolnRec.com

TOWN OF LINCOLN

BID RESPONSE SHEET

The undersigned hereby agrees to provide the Town of Lincoln with the surface reconstruction for clay

courts three and four at Lincoln, MA public clay tennis courts located on Ballfield Road. This project consists

of surface and base layer removal and replacement, drain removal, re-pitching, and laser grading of the

courts.

Specifications

Reconstruct court 3 & 4 surface to fast-dry, stone sub-base

Total Cost

$

Remove top level of court surface, including center drains and laser grade base

$

to new pitch from center (between 3/4) to lateral edges

Add 2" stone dust, laser grading to new pitch

$

Add 1" of HT on top of newly graded base stone (40 tons per court)

$

Remove old net post footings and replace at new court height

$

Install line of paving stones along court 3 edge (by shed) to help maintain

$

grade/control erosion

TOTAL BID

$

Name of Organization: ______________________________________________________________________

Contact Name & Position: _________________________________________________________

Address ______________________________________________________________________________

Phone __________________________________

Social Security or Federal Identification Number __________________________________

Comments: ___________________________________________________________________________________________

____________________________________________________________________________________________________

12/1/25

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 561492Court Reporting and Stenotype Services

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