Project Information

Bid Title

Concessionaire Services, Rebid

Issuing Agency

New Smyrna Beach city

Location

Florida

Published Date

Sep 18, 2025

Closing Date

Oct 20, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-25-LS

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: 26-25-LS

Title: Concessionaire Services, Rebid

Addenda: 0

Release Date: 9/18/2025

Due Date: 10/20/2025

Post Information

Posted At:Thu, Sep 18, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of New Smyrna Beach, Florida (the “City”) is accepting sealed proposals from licensed, experienced and qualified respondents to provide concessionaire services at the City of New Smyrna Beach Sports Complex.

If an award is made it shall be made to the contractor whose proposal is most advantageous to the City, taking into consideration the evaluation factors set forth in this document. The City shall not use any other factors or criteria in the evaluation of the proposals received.

The contract will be revenue generating for the awarded contractor and a flat fixed fee, percentage of sales or a combination of both to the City. The term of this contract shall begin on the date the contract is approved by the City of New Smyrna Beach, City Commission (herein after, the “Commission”), signed by all required parties and filed with the City Clerk. The term of the contract shall be three (3) years from the effective date. After the initial term, and upon consent of both parties, the agreement may be renewed administratively under the same terms and conditions for one (1) optional two (2) year period . The maximum term of the agreement and all renewals is a cumulative term of five (5) years.

Background

The City serves an area of 41.6 square miles in size and serves a population of approximately 33,402. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.

The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.

The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four Commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.

More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Report s.

The City of New Smyrna is exempt from any and all state, local and federal taxes.

Timeline

Issue RFP Notice:

September 18, 2025

Pre-Proposal Meeting (Non-Mandatory):

September 25, 2025, 9:30am

The City of New Smyrna Beach Sports Complex is located at 1800 Turnbull Bay Road, New Smyrna Beach, Florida, 32168.

Initial meeting location is the main office at the Sports Complex.

Deadline for Written Questions:

October 6, 2025, 5:00pm

Proposal Submission Deadline:

October 20, 2025, 5:00pm

Opening of Submittals:

October 21, 2025, 9:00am

Virtual, Microsoft Teams Meeting. Link to join the meeting is provided in Section IV.X of this document and on the city website, under Departments, Finance, then Bids.

or call in (audio only): 786-636-1338
Phone Conference ID: 942 413 276 #

Evaluation Meeting:

October 28, 2025, 9:00am

Virtual, Microsoft Teams Meeting. Link to join the meeting is provided below and is listed on the city website, under Departments, Finance, then Bids:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTNkMjg4MjUtYzhhZC00ZTQ1LTk1NmEtYjNkMGNkZDc3OTdl%40thread.v2/0?context=%7b%22Tid%22%3a%22e8a2d9f9-0bd2-4e4a-ae4c-4a9092138ff8%22%2c%22Oid%22%3a%223580558d-a61c-452f-b761-445deb37149f%22%7d

or call in (audio only): 786-636-1338
Phone Conference ID: 177 495 040 #

Recommendation of award to City Commission:

November 25, 2025

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