Project Information

Bid Title

Videographer and Video Production Services

Issuing Agency

Carmichael Water District

Location

California

Published Date

Feb 3, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Videographer and Video Production Services
Category:	RFP for Admin Services
Status:	Open

Description: Carmichael Water District (“District”) invites proposals from qualified videographers or video production firms to provide professional video production services. The District is a California special district and public agency subject to applicable state and local procurement requirements. The District seeks video production services to support public outreach, education, and informational efforts. Video content may be used on the District’s website, social media platforms, public meetings, and other public-facing communications. Potential video topics include, but are not limited to: Water conservation and public education Capital improvement or infrastructure projects District operations and services Interviews with District staff or Board members Community events and outreach initiatives Video length may range from approximately 30 seconds to 5 minutes. See attached RFP for complete details Publication Date/Time: 2/3/2026 12:00 AM Closing Date/Time: 2/27/2026 3:00 PM Submittal Information: mail@carmichaelwd.org Related Documents: CWD Videographer RFP

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7837 Fair Oaks Boulevard

Carmichael, CA 95608

Mail@CarmichaelWD.org

(916) 483-2452

Request for Proposals (RFP)

Videographer and Video Production Services

DUE:

February 27, 2026

3:00 PM

Videographer and Video Production Services

1. Introduction

Carmichael Water District (“District”) invites proposals from qualified videographers or video

production firms to provide professional video production services. The District is a California

special district and public agency subject to applicable state and local procurement requirements.

2. District Background

Carmichael Water District is a California special district organized and operating under the laws

of the State of California. The District provides water services to residents and businesses within

its service area and is committed to transparency, public education, and effective communication

with its customers.

3. Project Purpose and Overview

The District seeks video production services to support public outreach, education, and

informational efforts. Video content may be used on the District’s website, social media platforms,

public meetings, and other public-facing communications.

Potential video topics include, but are not limited to:

• Water conservation and public education

• Capital improvement or infrastructure projects

• District operations and services

• Interviews with District staff or Board members

• Community events and outreach initiatives

Video length may range from approximately 30 seconds to 5 minutes.

4. Scope of Work

The selected proposer (“Consultant”) may be required to perform services including, but not

limited to, the following:

A. Pre-Production

• Creative consultation and concept development

• Scriptwriting, storyboarding, or interview planning

• Production scheduling and coordination with District staff

B. Production

• On-location filming within the District service area

• Use of professional video, lighting, and audio equipment

• Direction of interviews and on-camera participants

• Compliance with District safety, security, and facility access requirements

C. Post-Production

• Video editing and assembly

• Color correction and audio enhancement

• Titles, graphics, and captions

• Closed captioning in compliance with accessibility requirements (e.g., ADA)

• Revisions (Consultant to specify number included)

• Delivery of final videos in formats suitable for web and social media use

5. Deliverables

Deliverables may include:

• Final edited video files

• Alternate versions or shortened clips, as requested

• Caption files (e.g., SRT or equivalent)

• Raw footage or project files, if requested by the District

6. Project Schedule

The anticipated schedule is as follows:

• RFP release date: February 3, 2026

• Deadline for questions: February 26, 2026 by 4:30 PM

• Proposal submission deadline: February 27, 2026 by 3:00 PM

• Consultant selection (possible scheduled interviews) by: March 6, 2026

• Project start date: March 16, 2026

The District reserves the right to modify this schedule.

7. Budget and Compensation

Proposers shall submit a detailed cost proposal that may include:

• Per-project pricing

• Hourly or daily rates

• Breakdown of pre-production, production, and post-production costs

• Optional or additional services

The District anticipates awarding work on an as-needed basis and may enter into an on-call

professional services agreement.

8. Consultant Qualifications

Proposals shall include:

• Firm or individual background and years of experience

• Relevant experience with public agencies or utilities (preferred)

• Portfolio or links to representative work

• At least two (2) professional references

• Resumes or qualifications of key personnel

9. Proposal Submission Requirements

Proposals must be submitted electronically in PDF format and include:

• Cover letter

• Statement of qualifications and approach

• Portfolio or work samples

• Cost proposal

• References

Submit proposals to:

Cecilia Dodge

Social Media Committee

mail@carmichaelwd.org

10. Evaluation Criteria

Proposals will be evaluated based on, but not limited to, the following criteria:

• Understanding of the project and public-sector communication needs

• Quality and relevance of prior work

• Experience with similar agencies or projects

• Cost and overall value to the District

• Completeness and clarity of the proposal

11. Ownership of Documents and Work Product

All materials, deliverables, and work product produced, developed, or acquired by the Contractor

in connection with services performed under this Request for Proposals, including but not limited

to raw footage, edited video files, audio recordings, photographs, graphics, scripts, project files,

and any other related media (collectively, “Work Product”), shall be the sole and exclusive

property of the District upon creation.

The Contractor agrees that all Work Product shall be considered a “work made for hire” to the

fullest extent permitted by law. To the extent any Work Product does not qualify as a work made

for hire, the Contractor hereby irrevocably assigns to the District all right, title, and interest,

including all copyrights and intellectual property rights, in and to such Work Product, without

limitation.

The District shall have the unrestricted right to use, reproduce, modify, distribute, display, and

publish the Work Product in any manner and for any purpose, including but not limited to public

information, education, marketing, archival, and compliance purposes, without additional

compensation to the Contractor.

The Contractor may not use, reproduce, distribute, or display the Work Product for any purpose

without the prior written consent of the District, except that the Contractor may request permission

to use excerpts of the Work Product for portfolio or self-promotional purposes, subject to the

District’s approval.

All Work Product shall be delivered to the District in the format(s) specified in the RFP or contract,

and no Work Product shall be withheld pending payment once submitted and accepted.

12. Insurance Requirements

The selected Consultant shall be required to obtain and maintain insurance coverage meeting the

District’s requirements, which may include:

• Commercial General Liability: Not less than $1,000,000 per occurrence and $2,000,000

aggregate

• Automobile Liability: Not less than $1,000,000 combined single limit

• Workers’ Compensation: As required by California law

• Professional Liability (Errors and Omissions): Not less than $1,000,000 per claim (if

applicable)

The District, its directors, officers, and employees shall be named as additional insureds on

applicable policies. Proof of insurance will be required prior to contract execution.

12. Indemnification

Consultant shall indemnify, defend, and hold harmless the District, its Board of Directors, officers,

employees, and agents from and against any and all claims, liabilities, damages, losses, and

expenses, including reasonable attorneys’ fees, arising out of or resulting from the negligent acts,

errors, or omissions of the Consultant or its subcontractors in the performance of the services.

13. Public Records Act

All proposals submitted in response to this RFP shall become the property of the District and are

subject to disclosure under the California Public Records Act (Government Code §6250 et

seq.).

If a proposer believes that any portion of its proposal contains proprietary or confidential

information exempt from disclosure, such portions must be clearly identified and marked. The

District does not guarantee that such information will be withheld if a disclosure request is made.

14. Reservation of Rights

The District reserves the right to:

• Reject any or all proposals

• Waive informalities or irregularities in proposals

• Request additional information or interviews

• Modify or cancel this RFP at any time

All costs incurred in preparing a proposal shall be the responsibility of the proposer.

Commodity Codes

• NAICS 512110Motion Picture and Video Production

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