Project Information

Bid Title

Hydraulic Cement Concrete-In Place

Issuing Agency

City of Bristal

Location

Virginia

Published Date

May 20, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

PW-27-004

Original Source

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Bid Documents

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Project Description

Bid Number:	PW-27-004
Bid Title:	Hydraulic Cement Concrete-In Place
Category:	Invitation to Bid
Status:	Open

Description: The City of Bristol, Virginia, and all agencies thereof, are requesting sealed bids on the placement of incidental hydraulic cement concrete items as listed in this document in accordance with the City's specifications and which meet current Virginia Department of Transportation Road and Bridge specifications and Virginia Department of Transportation Road and Bridge Standards. The bidder will submit the following: - One original and three copies of the sealed bid must be mailed to or hand-delivered to: ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201 The outside envelope must be labeled with the ITB title and number, as follows: ITB # PW-27-004 Hydraulic Cement Concrete-In Place. - The City requires one original and three paper copies of the sealed bid. Those wishing to submit electronically may do so via the eVA procurement platform while also submitting the required paper copies to the City by the due date. - Bids are due by 2:00 p.m. EST, June 11th, 2026. It is the responsibility of the bidder to assure that the bid is delivered to the place designated for receipt of bid prior to the closing time set for receipt of bid. No bid received after the time designated shall be considered. The officer or agent, whose duty it is to accept the bids, will decide when the specified time has arrived. It is the responsibility of the bidder to inquire and clarify any requirement that is not understood. All verbal questions are discouraged. The City will not be bound by verbal responses to questions. All inquiries concerning this request for sealed bid should be submitted in writing to Nikki Asher, Purchasing Clerk, 300 Lee Street, Bristol, Virginia 24201. Inquiries by email should be made to For security reasons, you must enable JavaScript to view this E-mail address. . Any revisions to the solicitation will be made only by addendum issued by the City. The deadline for inquires is 10:00 a.m. EST, May 27th, 2026. PW-27-004 Hydraulic Cement Concrete-In Place (PDF) Publication Date/Time: 5/20/2026 3:00 PM Closing Date/Time: 6/11/2026 2:00 PM Contact Person: nikki.asher@bristolva.gov Related Documents: PW-27-004 Hydraulic Cement Concrete-In Place

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CITY OF BRISTOL, VIRGINIA

Invitation to Bid (ITB)

Hydraulic Cement Concrete-In Place

ITB # PW-27-004

Issue Date: May 20, 2026

Due Date: June 11, 2026

CITY OF BRISTOL, VIRGINIA

300 LEE STREET

BRISTOL, VA 24201

276-645-7328

City of Bristol, Virginia

Invitation to Bid (ITB)

Hydraulic Cement Concrete-In Place

ITB # PW-27-004

TABLE OF CONTENTS

SECTION ONE

Purpose

1.1

Scope

1.2

Closing Date and Time

1.3

Inquiries & Addendum

1.4

Qualification of Bidders

1.5

Bid Evaluation

1.6

Rejections of Bids

1.7

Term of Agreement and Renewal

1.8

SECTION TWO

General Instructions and Specifications

Street, Highway Work and Alley Work

Bidding Instruction As To Method

Bid Form

SCC Form

2.1

2.1.1

2.1.2

2.2

2.3

SECTION THREE

General Terms and Conditions

3.1

Special Terms and Conditions

3.2

2

City of Bristol, Virginia

Invitation to Bid (ITB)

Hydraulic Cement Concrete-In Place

ITB # PW-27-004

SECTION ONE

1.1 Purpose

The City of Bristol, Virginia and all agencies thereof are requesting sealed bids on the placement

of incidental hydraulic cement concrete items as listed in this document in accordance with the

City's specifications and which meet current Virginia Department of Transportation Road and

Bridge specifications and Virginia Department of Transportation Road and Bridge Standards.

1.2 Scope

This document contains general information relating to the evaluation process, selection criteria,

and mandatory requirements, which must be addressed for a bid to receive consideration.

1.3 Closing Date and Time

The bidder will submit the following:

• One original and three copies of the sealed bid must be mailed to or hand-delivered to:

ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201. The

outside envelope must be labeled with the ITB number and title, as follows: ITB #

PW-27-004 Hydraulic Cement Concrete-In Place.

• The City requires one original and three paper copies of the sealed bid. No faxed or

electronically submitted bids will be accepted. Those wishing to submit electronically

may do so via the eVA procurement platform while also submitting the required paper

copies to the City by the due date. Bids will not be accepted after the closing date and

time. All bids shall become property of the City and will not be returned.

• Bids are due by 2:00 p.m. EST, June 11th, 2026.

Bids will be publicly opened on June 11th, 2026, 2:00 p.m. EST at City Hall Council Chambers,

300 Lee Street, Bristol, VA 24201.

It is the responsibility of the bidder to assure that the bid is delivered to the place designated for

receipt of bid prior to the closing time set for receipt of bid. No bid received after the time

designated shall be considered. The officer or agent, whose duty it is to accept the bids, will

decide when the specified time has arrived.

1.4 Inquiries & Addendum

If any prospective Bidder has questions or inquiries about the specifications or other solicitation

documents, the prospective Bidder should contact Nikki Asher, Purchasing Clerk via email at

nikki.asher@bristolva.gov by 10:00 a.m. (EST) on May 27, 2026. No changes resulting in

questions are official unless issued in writing in the form of an addendum issued by the City. If

applicable, the addendum will be released on June 1, 2026. The addendum will be posted to the

City’s website.

3

City of Bristol, Virginia

Invitation to Bid (ITB)

Hydraulic Cement Concrete-In Place

ITB # PW-27-004

1.5 Qualifications of Bidders

The Bidder shall be a VDOT prequalified contractor and shall provide evidence of such with the

bid submittal. A list of VDOT prequalified contractors can be found at:

https://www.vdot.virginia.gov/doing-business/business-opportunities/highway-contractors/

1.6 Bid Evaluation

Evaluation of bids will be based on criteria set forth in this invitation. Evaluation will be based

on per linear foot, per square yard, or unit price, for each material type.

The City reserves the right to make multiple awards as a result of this solicitation. The award(s)

will be made to the lowest responsive and responsible bidder(s) meeting the requirements of the

solicitation. The City reserves the right to conduct any tests it may deem advisable and to make

all evaluations. The City also reserves the right to reject any or all bids, in whole or in part, to

waive informalities and to delete items prior to making the award, whenever it is deemed in the

sole opinion of the City to be in its best interest.

1.7 Rejection of Bids

The City reserves the right to reject any and all bids, to waive informalities and to negotiate with

the low bidder if the bid exceeds budgeted funds. Exceptions to the specifications may cause the

bid to be deemed non-responsive and to be rejected as such.

1.8 Term of Agreement and Renewal

The initial contract will cover a one (1) year period, in accordance with the City’s Fiscal Year,

beginning with Fiscal Year ending June 30, 2027, FY2027 (July 1, 2026 to June 30, 2027). The

contract may be renewed by the City upon written agreement of both parties for two (2)

additional one (1) year periods, under the terms of the current contract, and at a reasonable time

(approximately 90 days) prior to the expiration. The contract shall not exceed three (3)

consecutive years. The cost of materials or services that are the subject(s) of this agreement shall

not exceed a 3.5% increase at the time of such renewal.

SECTION TWO

2.1 General Instruction and Specifications

2.1.1 Street, Highway Work and Alley Work

The City of Bristol, Virginia is requesting sealed bids from qualified contractors to provide

placement of incidental hydraulic cement concrete items in accordance with the City’s

specifications and that will meet current Virginia Department of Transportation Road and Bridge

Standards.

The Contractor shall provide all labor, equipment, and hydraulic cement concrete to complete the

specified project with the exception of stone.

4

City of Bristol, Virginia

Invitation to Bid (ITB)

Hydraulic Cement Concrete-In Place

ITB # PW-27-004

The City will be responsible for the following:

• Perform all demolition

• Provide all stone and assist in its placement

• Provide all traffic control

2.1.2 Bidding Instructions As To Method

Contractor shall bid each of the following items in accordance with the unit of measure specified.

____________________________________________

Pay Item

Pay Unit

1) Mobilization

Each

2) Curb and Gutter (CG-6)

Linear Foot

3) Curb and Gutter (CG-7)

Linear Foot

4) Stand Up Curb (CG-2)

Linear Foot

5) Standard Entrance Gutter (CG-9 A-D)

Square Yard

6) Commercial Entrance (CG-13)

Square Yard

7) ADA Ramp (CG-12)

Square Foot

8) 2 ft. x 4 ft. Yellow Truncated Domes

Each

9) 4-inch concrete sidewalk

Square Yard

10) 7-inch concrete (Special application)

Square Yard

11) 4 and 5 ft. (in height) Retaining T-Wall

Cubic Yard

Reinforcing steel shall be No. 5 rebar placed on 1 ft. square pattern and with a double mat in the

vertical sections. Footings can be single mat placed on 1 ft. square pattern and installed

according to Section 406 of the 2020 Edition of VDOT Road and Bridge Specifications.

12) RW-2 Concrete Gravity Retaining Wall

Cubic Yard

All bids shall be indicated in writing and in figures. Should there be a discrepancy between the

two, the written bid shall be given precedence.

5

Commodity Codes

• NAICS 238110Poured Concrete Foundation and Structure Contractors

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