Project Information

Bid Title

RFP SA 2620 Fabrication and Installation Services for FBI Spares

Issuing Agency

Prince William County Service Authority

Location

Virginia

Published Date

Apr 7, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP SA 2620

Original Source

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Project Description

RFP SA 2620 Fabrication and Installation Services for FBI Spares

Request for Proposal

Solicitation Number SA 2620

Open

Date Posted:Apr 07, 2026Closes:May 21, 2026 10:00 AM ESTWebpage Updated:Apr 07, 2026

Project Documents

• RFP SA 2620 Fabrication and Installation Services for FBI Spares 040726.pdf

Project Dates

PostedApr 07, 2026

ClosesMay 21, 2026 10:00 AM EST

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

Date: April 7, 2026

SOLICITATION NUMBER:

TITLE:

RFP CLOSING DATE/TIME:

RFP SA 2620

Fabrication and Installation Services for Fluidized Bed

Incinerator (FBI) Spares

May 21, 2026, at 10:00 A.M. (EST)

PRE-PROPOSAL CONFERENCE: April 27, 2026, at Noon (EST)

QUESTION DEADLINE:

May 1, 2026, at 12:00 NOON (EST)

SUBMIT ONE (1) ORIGINAL, TWO (2) COPIES & ONE (1) USB OF YOUR PROPOSAL

TO:

STREET ADDRESS:

Prince William Water

Procurement Department

Attn: Mikyong Rodgers, Procurement Officer

4 County Complex Court

Woodbridge, VA 22192

In compliance with this Request for Proposals (RFP) and all the conditions imposed in this RFP and

hereby incorporated by reference, the undersigned firm hereby offers and agrees to furnish all goods

and services in accordance with the attached signed Proposal or as mutually agreed upon by subsequent

negotiation, and the undersigned firm hereby certifies that all information provided below and in any

schedule attached hereto is true, correct, and complete.

____________________________________________________

Company Name

__________________________________ _________ _________________________________

Authorized Signature

Date

Name and Title Printed

____________________________ ____________________________

Phone Number

Email Address

Note: Prince William Water does not discriminate against faith-based organizations in accordance with the Code of

Virginia § 2.2-4343.1 or against an Offeror because of race, religion, color, sex, national origin, age, disability, or any

other basis prohibited by state law relating to discrimination in employment.

RFP SA 2620, Fabrication and Installation Services for Fluidized Bed Incinerator (FBI) Spares

Page 1

Name of RFP:

RFP Number:

Closing Date/Time:

RFP SUBMISSION FORM

Fabrication and Installation Services for Fluidized Bed Incinerator (FBI)

Spares

RFP SA 2620

May 21, 2026 at 10:00 A.M. (EST)

SECTION I - COMPANY IDENTIFICATION AND OWNERSHIP DISCLOSURE

Company: _______________________________ Contact Person: _______________________

_______________________________ Title:

_______________________

Address: _______________________________ Telephone No: _______________________

Remittance

Address:

_______________________________

_______________________________

FAX No:

Email:

_______________________

_______________________

Indicate Which: Corporation [ ]

Partnership [ ]

Sole Prop. [ ]

Minority Owned/Controlled Bus.

Yes [ ] No [ ]

Small Bus.

Yes [ ]

No [ ]

Women Owned/Controlled Bus.

Yes [ ]

No [ ]

Disabled Veteran: Yes [ ]

No [ ]

If your firm is certified as any of the business types listed above, provide your certification number, the date issued and

the name of the organization that issued the certification.

Certification No._________________ Certification Date: __________________Issuing Organization: ______________

Organized under the laws of the State of ______________________________________________

Principal place of business at ______________________________________________

Parent Company if any ______________________________________________

Subsidiaries or Affiliated Entities

Performing Work if any: ______________________________________________

SCC: ______________________________________________

FEIN: ______________________________________________

RFP SA 2620, Fabrication and Installation Services for Fluidized Bed Incinerator (FBI) Spares

Page 2

Following are the names and address of all persons having an ownership interest of 3% or more in the

Company: (Attach more sheets if necessary)

____________________________________________________

Name

____________________________________________________

Address

____________________________________________________

____________________________________________________

SECTION II - CONFLICT OF INTERESTS

This solicitation is subject to the provisions of Section 2.2-3100 et. seq., Virginia Code Annotated and the

State and Local Government Conflict of Interests Act.

The Offeror [ ] is [ ] is not aware of any information bearing on the existence of any potential organizational

conflict of interest.

SECTION III – COLLUSION

I certify that this submission is made without prior understanding, agreement, or connection with any

corporation, firm, or person submitting an offer for the same services, materials, supplies, or equipment, and

is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of the State

and Federal law and may result in fines, prison sentences, and civil damage awards.

I hereby certify that the responses to the above representations, certifications, and other statements are accurate

and complete. I agree to abide by all conditions of this RFP and certify that I am authorized to sign for the

Offeror.

We agree to furnish all material, labor, and supervision necessary to complete the Work in accordance with

the Bid Document. By signing this bid form, we certify that we have access to all materials, equipment, and

labor necessary to complete the Work within the Contract Times.

________________________________________________

Signature

________________________________________________

Name (Printed)

________________________

Date

________________________

Title

OFFEROR MUST COMPLETE AND RETURN THIS FORM WITH ITS PROPOSAL PACKAGE

RFP SA 2620, Fabrication and Installation Services for Fluidized Bed Incinerator (FBI) Spares

Page 3

TABLE OF CONTENTS

SECTION 1 INTRODUCTION .................................................................................................... 6

SECTION 2 BACKGROUND INFORMATION........................................................................7

SECTION 3 PROCUREMENT RULES AND RFP DEFINITIONS ........................................ 7

SECTION 4 SCOPE OF WORK / PROJECT OBJECTIVES AND DELIVERABLES........9

4.1 Scope of Work / Project Objectives .................................................................................. 9

4.2 Project Deliverables...........................................................................................................9

4.3 Non-Exclusive Agreement .............................................................................................. 10

SECTION 5 RFP ADMINISTRATIVE REQUIREMENTS AND INSTRUCTIONS .......... 10

5.1 Proposed Schedule...........................................................................................................10

5.2 Delivery of Sealed Proposal Package .............................................................................. 11

5.3 Late Proposal Packages ................................................................................................... 11

5.4 Pre-Proposal Conference – Non-Mandatory ................................................................... 12

5.5 Questions Concerning RFP ............................................................................................. 12

5.6 Offeror’s Representative..................................................................................................13

5.7 Offeror’s Responsibility / Clarification and Addenda..................................................... 13

5.8 Restricted Discussions ..................................................................................................... 14

5.9 Proposal Correction or Withdrawal ................................................................................. 14

5.10 No Obligation to Make Selection .................................................................................... 14

5.11 Minimum Offeror Requirements ..................................................................................... 14

5.12 Offeror’s Key Personnel .................................................................................................. 15

5.13 Anticipated Selection Process ......................................................................................... 15

5.14 Evaluation Criteria...........................................................................................................18

5.15 Minor Irregularities..........................................................................................................18

5.16 Incurred Expenses............................................................................................................19

5.17 Exceptions ....................................................................................................................... 19

5.18 Pre-Award Submittals...................................................................................................... 19

5.19 Conflict of Interest Disclosure......................................................................................... 19

5.20 Contract Type .................................................................................................................. 20

RFP SA 2620, Fabrication and Installation Services for Fluidized Bed Incinerator (FBI) Spares

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5.21 Term of Contract ............................................................................................................. 20

5.22 Limited Confidentiality of Information ........................................................................... 20

5.23 Competency of Offeror....................................................................................................20

5.24 Protest .............................................................................................................................. 21

5.25 Contract Security ............................................................................................................. 21

SECTION 6 SUBMITTAL REQUIREMENTS ........................................................................ 22

6.1 Submittal Requirements .................................................................................................. 22

6.2 Economy of Presentation ................................................................................................. 22

6.3 Proposal Package Guidelines........................................................................................... 22

6.4 Proposal Package Sections .............................................................................................. 24

SECTION 7 INSURANCE REQUIREMENTS ........................................................................ 29

SECTION 8 FORMS ................................................................................................................... 32

Form A – Offeror Reference Form

Form B – Subcontractor Reference Form

Form C – Subcontractor No-Conflict of Interest Form

Form D - SWaM Subcontracting Plan

Form E – Proposal Package Checklist

Form F - State Corporation Commission Form

Form G - Proprietary Information

ATTACHMENT A SCOPE OF WORK

ATTACHMENT B PRICING SCHEDULE

ATTACHMENT C REQUIRED INSURANCE LIMITS

ATTACHMENT D PRINCE WILLIAM WATER SWAM GOAL

ATTACHMENT E PERFORMANCE BOND

ATTACHMENT F PAYMENT BOND

ATTACHMENT G CONTRACT AGREEMENT

ATTACHMENT H EXHIBITS

RFP SA 2620, Fabrication and Installation Services for Fluidized Bed Incinerator (FBI) Spares

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 332312Fabricated Structural Metal Manufacturing
• NAICS 332322Sheet Metal Work Manufacturing
• NAICS 332710Machine Shops
• NAICS 332999All Other Miscellaneous Fabricated Metal Product Manufacturing
• NAICS 541512Computer Systems Design Services

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