Project Information

Bid Title

Fire Extinguisher Inspections and Maintenance Services

Issuing Agency

Spring Hill city

Location

Tennessee

Published Date

Feb 19, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Fire Extinguisher Inspections and Maintenance Services
Category:	Non-Construction Projects
Status:	Open

Description: The City of Spring Hill is soliciting proposals from qualified, licensed, and experienced firms to provide fire extinguisher inspection, testing, maintenance, and repair services for municipal owned facilities in accordance with NFPA codes and standards, applicable state and local fire codes, and all regulatory requirements. This RFP is intended to establish a multi-year service agreement to ensure compliance, safety, and consistent service across all municipal facilities. Publication Date/Time: 2/19/2026 9:00 AM Closing Date/Time: 3/11/2026 3:00 PM Contact Person: Kyle Therriault, Purchasing Agent - (ktherriault@springhilltn.org) Download Available: Yes - RFP Linked Below Related Documents: Fire Extinguisher Inspections and Maintenance Service RFP

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CITY OF SPRING HILL, TENNESSEE

CONTRACT DOCUMENTS

&

SPECIFICATIONS

FOR

FIRE EXTINGUISHER INSPECTION AND MAINTENANCE SERVICES

February 19, 2026

REQUEST FOR PROPOSALS

For Fire Extinguisher Inspection and Maintenance Services for the City of Spring Hill

City of Spring Hill, Tennessee

Sealed Proposals will be received by the City of Spring Hill, Tennessee, for the fire extinguisher

inspection and maintenance services at City Hall, 199 Town Center Parkway (for hand delivery

or courier service), P.O. Box 789 (for regular mail service) Spring Hill, Tennessee 37174, on or

before March 11, 2026 at 3:00pm. The envelope containing the proposal must be sealed and

plainly marked "Proposal for Fire Extinguisher Inspection and Maintenance Services for the City

of Spring Hill".

Proposals must be made on the Proposal Forms and in accordance with Instructions to Bidders

furnished by the City of Spring Hill.

The defined terms appearing in the General Specifications apply to all Contract Documents.

The City reserves the right to reject any or all Proposals regarding the services, to waive

irregularities and/or informalities in any Proposal, and to make an award in any manner,

consistent with law, deemed in the best interest of the City.

INSTRUCTIONS TO BIDDERS

FIRE EXTINGUISHER INSPECTION AND MAINTENANCE SERVICES FOR THE CITY

OF SPRING HILL

1. RECEIPT AND OPENING OF PROPOSALS

The City of Spring Hill invites and will receive Proposals on the forms attached hereto, all

information on which must be appropriately completed. Proposals will be received at City Hall

until 3:00 p.m. on March 11, 2026, and publicly opened and read aloud on the aforesaid date. The

envelopes containing the Proposals must be sealed and addressed to Kyle Therriault, Purchasing

Agent, 199 Town Center Parkway (for hand delivery or courier service), P.O. Box 789 (for

regular mail service), Spring Hill, TN 37174 and plainly marked “Fire Extinguisher Inspection

and Maintenance Services for the City of Spring Hill".

2. PREPARATION OF THE PROPOSAL

All Proposals shall be made on the Proposal Form attached hereto, shall give the amount of the

bid, and must be signed by the Bidders.

If a unit price or a lump sum already entered by the Bidder on the Proposal Form is to be altered,

it shall be crossed out with ink and the new unit price or lump sum bid entered above or below it,

and initialed by the Bidder in ink.

Each Proposal must be submitted in a sealed envelope bearing on the outside the name of the

Bidder, its address, and plainly marked Fire Extinguisher Inspection and Maintenance Services for

the City of Spring Hill". If forwarding by mail, the sealed envelope containing the Proposal must

be enclosed in another envelope addressed as specified in the Request for Proposal. The City may

consider as irregular any Proposal not prepared and submitted in accordance with the provisions

hereof and may waive any informalities or reject any and all Proposals.

Any Proposal may be withdrawn prior to the above-scheduled time for the opening of Proposals

or authorized postponement thereof.

Any Proposal received after the time and date specified above shall not be considered.

3. AWARD OF THE BID

The Bid shall be deemed as having been awarded when formal notice of award shall have been

mailed by the City to the Bidder.

The Bidder to whom the Bid shall have been awarded will be required to execute 3 copies of the

Contract on the form attached. In case of the Bidder's refusal or failure to do so within ten (10)

days after its receipt of formal notice of award, Bidder will be considered to have abandoned all

rights and interests in the award and the award may then be made to the next best qualified Bidder

or the work readvertised for Proposals as the City may elect.

4. CONDITIONS

Each Bidder shall fully acquaint itself with conditions relating to the scope and restrictions

attending the execution of the Bid. Bidders shall thoroughly examine and be familiar with the

Specifications.

The failure or omission of any Bidder to receive or examine any form, instrument, addendum or

other document shall in no way relieve it of any obligations with respect to his Proposal or to the

Contract. The City shall make all such documents available to the Bidder.

5. ADDENDA AND EXPLANATIONS

Explanations desired by a prospective Bidder shall be requested of the City in writing, and if

explanations are necessary, a reply shall be made in the form of an Addendum, a copy of which

will be posted on the City’s website. Every request for such explanation shall be in writing (email)

addressed to Kyle Therriault, Purchasing Agent at ktherriault@springhilltn.org. Any verbal

statements regarding same by any person prior to the award shall be unauthoritative and not

binding.

Addenda issued to Bidders prior to date of receipt of Proposals shall become a part of the Bid

Documents.

No inquiry received within seven (7) days of the date fixed for the submission and opening of

Proposals will be given consideration.

Any and all such interpretations and any supplemental instructions will be in the form of written

Addenda, which, if issued, shall be emailed to all prospective Bidders, not later than five (5) days

prior to the date fixed for the opening of Proposals.

6. NAME, ADDRESS, AND LEGAL STATUS OF THE BIDDER

The Proposal must be properly signed in ink and the address of the Bidder given. The legal status

of the Bidder whether corporation, partnership, or individual, shall also be stated in the Proposal.

A corporation shall execute the Proposal by its duly authorized officers in accordance with its

corporate by-laws and shall also list the state in which it is incorporated. A partnership Bidder

shall give full names of all partners. Partnership and individual Bidders will be required to state

in the Proposal the names of all persons interested therein.

The place of residence of each Bidder, or the office address in the case of a firm or company, with

county and state and telephone number, must be given after his signature.

If the Bidder is a joint venture consisting of a combination of any or all of the above entities, each

joint venturer shall execute the Proposal.

Anyone signing a Proposal as an agent of another or others must submit with his Proposal, legal

evidence of his authority to do so.

7. COMPETENCY OF BIDDER

The opening and reading of the Proposal shall not be construed as an acceptance of the Bidder as

a qualified, responsible Bidder. The City reserves the right to determine the competence and

responsibility of a Bidder from its knowledge of the Bidder's qualifications or from other sources.

The City shall require submission with the Proposal of the following supporting data regarding the

qualifications of the Bidder in order to determine whether it is a qualified, responsible Bidder. The

Bidder will be required to furnish the following information:

Evidence that the Bidder is in good standing under the laws of the State of Tennessee, and,

in the case of corporations organized under the laws of any other State, evidence that the

Bidder is licensed to do business (copy of city and county business license) and in good

standing under the laws of the State of Tennessee. A copy of a valid contractor license is

required. A certificate of insurance with the City listed as a certificate holder will be required

once the contract is awarded.

In the event that the City shall require additional certified supporting data regarding the

qualifications of the Bidder in order to determine whether he is a qualified responsible bidder, the

Bidder may be required to furnish any or all of the following information sworn to under oath:

(a) Evidence that the Bidder is capable of commencing performance as required in the Bid

Documents.

(b) Such additional information as will satisfy the City that the Bidder is adequately prepared to

fulfill the Contract.

The Bidder may satisfy any or all of the experience and qualification requirements by submitting

the experience and qualifications of its parent organization and subsidiaries or affiliates of the

parent.

8. DISQUALIFICATION OF BIDDERS

Although not intended to be an exhaustive list of causes for disqualification, any one or more of

the following causes, among others, may be considered sufficient for the disqualification of a

Bidder and the rejection if it’s Proposal:

(a) Evidence of collusion among Bidders.

(b) Lack of competency as revealed by either financial statements, experience or equipment

statements as submitted or other factors.

(c) Default on a previous municipal bid for failure to perform.

9. METHOD OF AWARD

The City reserves the right to accept any Proposal or to reject any or all Proposals, and to waive

defects or irregularities in any Proposal. In particular, any alteration, erasure or interlineations of

the Contract Documents and of the Proposal shall render the accompanying Proposal irregular and

subject to (but not requiring) rejection by the City.

10. TITLE VI POLICY

The City of Spring Hill will not discriminate in the purchase of all goods and services on the basis

of race, color, religion, sex, national origin, age, disability or any other lawfully protected

classification.

Verbal quotations or quotations received after the closing date will not be accepted. The City of

Spring Hill reserves the right to reject any and all Proposals, to waive technicalities or informalities

and to accept any Proposal deemed in the best interest of the City of Spring Hill.

“Please note that any and all documents submitted to the City of Spring Hill that are associated

with this project are subject to the Tennessee Public Records Act. Access to the record is

governed by the Tennessee Public Records Act and the policies of the City of Spring Hill and the

Office of Open Records Counsel.”

Compliance with Public Chapter 775-TCA, Title 12, Chapter 4, Part 1

In accordance with Tennessee Code Annotated, Title 12, Chapter 4, Part 1, the Contractor can

not be currently engaged in, and will not for the duration of the contract, engage in a boycott of

Israel.

FIRE EXTINGUISHER INSPECTION AND MAINTENANCE SERVICES

FOR THE CITY OF SPRING HILL

1. PROJECT DESCRIPTION

The City of Spring Hill is soliciting proposals from qualified, licensed, and experienced

firms to provide fire extinguisher inspection, testing, maintenance, and repair services for

municipal owned facilities in accordance with NFPA codes and standards, applicable state

and local fire codes, and all regulatory requirements. This RFP is intended to establish a

multi-year service agreement to ensure compliance, safety, and consistent service across

all municipal facilities.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 423990Other Miscellaneous Durable Goods Merchant Wholesalers
• NAICS 561621Security Systems Services (except Locksmiths)

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