Project Information

Bid Title

RFQ 26114-A 78% Sulfuric Acid NSF, Copper Sulfate, and Sodium Silica Fluoride

Issuing Agency

Fayette County

Location

Georgia

Published Date

Mar 24, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 26114-A 78% Sulfuric Acid NSF, Copper Sulfate, and Sodium Silica Fluoride

Request For Quote 26114-A: 78% Sulfuric Acid NSF, Copper Sulfate, and Sodium Silica Fluoride

Fayette County, Georgia invites you to submit a Quote for 26114-A: 78% Sulfuric Acid NSF, Copper Sulfate, and Sodium Silica Fluoride.

Quotes will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214 until 3:00pm, Monday, March 23, 2026. You may also submit your quote through email, the U. S. Postal Service, courier service (e.g. UPS or FedEx) or in person.

Questions Due: 3:00 p.m., Tuesday March 17, 2026
RFQs Due: 3:00pm, Monday, March 23, 2026

26114-A RFQ
26114-A Addendum 1

Attachment Preview

GENERAL TERMS AND CONDITIONS

RFQ 26114-A: 78% Sulfuric Acid NSF, Copper Sulfate, and Sodium Silica Fluoride

1. Definitions: The term “contractor” as used in these Terms and Conditions shall be used

synonymously with the term “successful responder.” The term “County” shall mean

Fayette County, Georgia.

2. Quote is Offer to Contract: Each quote constitutes an offer to become legally bound to

a contract with the County, incorporating the request for quote and the responder’s

quote. The binding offer includes compliance with all terms, conditions, special

conditions, specifications, and requirements stated in the request for quote, except to

the extent that a responder takes written exception to such provisions. All such terms,

conditions, special conditions, specifications, and requirements will form the basis of

the contract. The responder should take care to answer all questions and provide all

requested information, and to note any exceptions in the quote submission. Failure to

observe any of the instructions or conditions in this request for quote may result in

rejection of the quote.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each quote shall

constitute a firm offer that is binding for ninety (90) days from the received by date

until the date of contract award, unless the responder takes exception to this provision

in writing.

4. References: Include with your quote a list of three (3) jobs that your company has

done that are of the same or similar nature to the work described in this request for

quote, on the form provided. Include all information as requested on the form.

5. Preparation Costs: The responder shall bear all costs associated with preparing the

quote.

6. More Than One Quote: Do not submit alternate quotes or options, unless requested

or authorized by the County in the request for quote. If a responder submits more

than one quote without being requested or authorized to do so, the County may

disqualify the quotes from that responder, at the County’s option.

7. Defects or Irregularities: The County reserves the right to waive any defect or

irregularity in any quote received. In case of an error in extension of prices or totals in

the quote, the unit prices shall govern.

8. Prices Held Firm: Prices quoted shall be firm for the period of the contract, unless

otherwise specified in the quote. All prices for commodities, supplies, equipment, or

other products shall be quoted FOB Destination, Fayette County or job site.

9. Quantities are Estimates: Quantities listed herein are estimates for the period

specified. This will be an indefinite-quantity type contract, with County requirements

fulfilled on an “as ordered” basis. No guarantee to purchase the amounts shown is

intended or implied. The County reserves the right to order larger or smaller quantities

at the prices stated in the quote.

10. Responder Substitutions: Responders offering substitutions or deviations from

specifications stated in the request for quote, shall list such substitutions or deviations

on the “Exceptions to Specifications” sheet provided, or on a separate sheet to be

submitted with the quote. The absence of such list shall indicate that the responder

has taken no exception to the specifications. The evaluation of quotes and the

determination as to equality and acceptability of products or services offered shall be

the responsibility of the County.

11. Non-Collusion: By responding to this request for quote, the responder represents that

the quote is not made in connection with any competing responder, supplier, or service

provider submitting a separate response to this request for quote and is in all respects

fair and without collusion or fraud.

12. Ethics – Disclosure of Relationships: Before a proposed contract in excess of

$10,000.00 is recommended for award to the Board of Commissioners or the County

Administrator, or before the County renews, extends, or otherwise modifies a contract

after it has been awarded, the contractor must disclose certain relationships with any

County Commissioner or County Official, or their spouse, mother, father, grandparent,

brother, sister, son or daughter related by blood, adoption, or marriage (including in-

laws). A relationship that must be reported exists if any of these individuals is a

director, officer, partner, or employee, or has a substantial financial interest the

business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3

(Code of Ethics).

If such relationship exists between your company and any individual mentioned above,

relevant information must be presented in the form of a written letter to the Director

of Purchasing. You must include the letter with any bid, proposal, or price quote you

submit to the Purchasing Department.

In the event that a contractor fails to comply with this requirement, the County will

take action as appropriate to the situation, which may include actions up to and

including rejection of the bid or offer, cancellation of the contract in question, or

debarment or suspension from award of a County contract for a period of up to three

years.

13. Evaluation: Award will be made to the lowest responsive, responsible responder,

taking into consideration payment terms, vendor qualifications and experience, quality,

references, any exceptions listed, and/or other factors deemed relevant in making the

award. The County may make such investigation as it deems necessary to determine

the ability of the responder to perform, and the contractor shall furnish to the County

all information and data for this purpose as the County may request. The County

reserves the right to reject any item, any quote, or all quotes, and to re-solicit for

pricing.

14. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any

deviation from standard payment terms must be specified in the resulting contract, and

both parties must agree on such deviation. Cash discounts offered will be a

consideration in awarding the quote, but only if they give the County at least 15 days

from receipt of invoice to pay. For taking discounts, time will be computed from the

date of invoice acceptance by the County, or the date a correct invoice is received,

whichever is the later date. Payment is deemed made, for the purpose of earning the

discount, on the date of the check.

15. Trade Secrets – Internal Use: In submitting a quote, the responder agrees that the

County may reveal any trade secret materials contained in the quote to all County staff

and officials involved in the selection process, and to any outside consultant or other

third parties who may assist in the selection process. The responder agrees to hold

harmless the County and each of its officers, employees, and agents from all costs,

damages, and expenses incurred in connection with refusing to disclose any material

which the responder has designated as a trade secret.

16. Contract Execution & Notice to Proceed: After an award is made, and all required

documents are received by the County, and the contract is fully executed with

signature of both parties, the County will issue a written Notice to Proceed. The

County shall not be liable for payment of any work done or any costs incurred by any

responder prior to the County issuing the Notice to Proceed.

17. Term of Contract: The term of this agreement shall begin July 1, 2026 and continue for

a period of one year through June 30, 2027. Thereafter, this agreement may be

renewed by the County for two additional one-year renewal terms (each a “Renewal

Term” and together with the Initial Term, the “Term”), which renewal will be by letter

or other written correspondence from the County to the contractor ninety (90) days

prior to expiration of the Initial Term or the then-current Renewal Term. If the County

fails to provide notice of renewal, this Agreement will terminate at the end of the Initial

Term or the then-current Renewal Term. This agreement is subject to the multi-year

contractual provisions of O.C.G.A. 36-60-13(a).

18. Unavailability of Funds: This contract will terminate immediately and absolutely at

such time as appropriated and otherwise unobligated funds are no longer available to

satisfy the obligations of the County under the contract.

19. Insurance: The contractor shall procure and maintain the following insurance, to be in

effect throughout the term of the contract, in at least the amounts and limits as

follows:

a. General Liability Insurance: $1,000,000 combined single limit per

occurrence, including bodily and personal injury, destruction of property,

and contractual liability.

b. Automobile Liability Insurance: $1,000,000 combined single limit each

occurrence, including bodily injury and property damage liability.

c. Worker’s Compensation & Employer’s Liability Insurance: Workers

Compensation as required by Georgia statute.

Before a contract is executed, the Certificates of Insurance for all required coverage

shall be submitted. The certificate shall list an additional insured as follows:

Fayette County, Georgia

140 Stonewall Avenue West

Fayetteville, GA 30214

20. Unauthorized Performance: The County will not compensate the contractor for work

performed unless the work is authorized under the contract, as initially executed, or as

amended.

21. Assignment of Contract: Assignment of any contract resulting from this request for

quotes will not be authorized, except with express written authorization from the

County.

22. Indemnification: The contractor shall indemnify and save the County and all its

officers, agents, and employees harmless from all suits, actions, or other claims of any

character, name and description brought for or on account of any damages, losses, or

expenses to the extent caused by or resulting from the negligence, recklessness, or

intentionally wrongful conduct of the contractor or other persons employed or utilized

by the contractor in the performance of the contract. The contractor shall pay any

judgment with cost which may be obtained against the County growing out of such

damages, losses, or expenses.

23. Severability: The invalidity of one or more of the phrases, sentences, clauses, or

sections contained in the contract shall not affect the validity of the remaining portion

of the contract. If any provision of the contract is held to be unenforceable, then both

parties shall be relieved of all obligations arising under such provision to the extent that

the provision is unenforceable. In such case, the contract shall be deemed amended to

the extent necessary to make it enforceable while preserving its intent.

24. Delivery Failures: If the contractor fails to deliver contracted goods or services within

the time specified in the contract or fails to replace rejected items in a timely manner,

the County shall have authority to make open-market purchases of comparable goods

or services. The County shall have the right to invoice the contractor for any excess

expenses incurred or deduct such amount from monies owed the contractor. Such

purchases shall be deducted from contracted quantities.

Commodity Codes

• NAICS 325180Other Basic Inorganic Chemical Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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