Project Information

Bid Title

RFP for Drive Gear Replacement Components for Polychem Chain and Flight Equipment

Issuing Agency

City of St. Cloud

Location

Minnesota

Published Date

Jan 29, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Drive Gear Replacement Components for Polychem Chain and Flight Equipment
Category:	Requests for Proposals/Qualifications
Status:	Open

Description: Request for Proposals for drive gear replacement components for polychem chain and flight equipment Proposal The City of St. Cloud, Minnesota is soliciting Request for Proposals for Drive Gear Replacement Components for Polychem Chain and Flight Equipment. Submission Requirements Request for site visit or submittal of questions in writing shall be directed to Jacob Ethen , Wastewater Services Manager, by Friday, February 6, 2026. A written response to all written questions will be provided to all interested firms and posted on city website by 11:00 AM (CST) on February 10, 2026. Proposals will be accepted until Thursday, February 12, 2026, at 4:00 PM(CST) and are to be submitted via to: Jacob Ethen , Wastewater Services Manager, with Subject Line to Read: RFP for Drive Gear Replacement Components. Publication Date/Time: 1/29/2026 2:45 PM Closing Date/Time: 2/12/2026 4:00 PM Related Documents: Scum Well Drive Gear Unit RFP

Attachment Preview

PUBLIC UTILITIES DEPARTMENT

Request for Proposals

Drive Gear Replacement Components for

Polychem Chain and Flight Equipment

Proposal

The City of St. Cloud, Minnesota is soliciting proposals from qualified vendors for drive gear

components for a Poly Chem chain and flight system for a wastewater scum well

skimmer.

Background Information

The original Polychem scum skimmer drive system, manufactured by Brentwood

industries, was installed in 1974 at the St. Cloud Nutrient, Energy, and Water (NEW)

Recovery Facility. This skimmer drive gear system is the divert fats, oils, and greases, FOG

and scum from primary tanks from the 10 million gallons per day, MGD, (2025 average

flow) primary effluent flow to the scum ejectors for further solids processing in the

anerobic digesters.

Location: 525 60 Street South, St. Cloud, MN 56301

Existing system details:

 15 FT Long x 8 FT Wide x 3 FT AWD, 3 Shaft System

Planned equipment needs:

 SEW Euro drive Helical Bevel Gear box (DIN-ISO) with integral mount SEW Motor

 Drive Unit output shat must be 304 SS

 11T Nylon Sprocket mounted to 304 SS Shear Pin Hub

 Aluminum shear pins

 304 SS drive base plate and drive chain guard

 Limit Switch, DPDT, Cutler Hammer NEMA 4X, SS arm

 System must include 316 SS anchors with adhesives and dispenser

 DAP shipping terms

Resources Available

Ability to schedule site visit for measurements. See Additional Information section below.

Page 1 of 2

Submission Requirements

Proposals will be accepted through Thursday, February 12, 2026, at 4:00 PM(CST) and are

to be submitted to:

Jacob.Ethen@ci.stcloud.mn.us

Subject Line to Read: RFP for Drive Gear Replacement Components

Vendor Selection Process

Proposals will be evaluated based on qualifications and experience of the

vendor/supplier, the anticipated cost of services, and other applicable factors (see

below).

Selection criteria shall include, but shall not be limited to, the following factors:

1. Related professional experience, specific project responsibility and availability

of key personnel assigned to the project

2. Vendor/supplier recent experience in the provision of comparable wastewater

Polychem chain and flight systems and design services including references

3. Current lead-times

4. Anticipated cost

As the contracting authority, the City of St. Cloud shall make the final decision concerning

vendor selection. The City reserves the right to negotiate professional services from the

selected consultant(s) as deemed necessary to fulfill the complete project intent. The

City reserves the right to terminate the contract and delete all remaining work tasks at its

discretion.

Schedule

Request For Proposals Advertised

Proposals Due

Tentative Selection Announced

Finalize Work Plan, Fees and Contract

January 29, 2026

4:00 PM(CST) on February 12, 2026

February 20, 2026

March, 2026

Additional Information

Request for site visit or submittal of questions in writing, shall be directed to the

Wastewater Services Manager by February 6, 2026. A written response to all written

questions will be provided to all interested firms and posted on city website

https://ci.stcloud.mn.us/Bids.aspx by 11:00 AM(CST) on February 10, 2026.

Mr. Jacob Ethen, Wastewater Services Manager

Jacob.Ethen@ci.stcloud.mn.us

Page 2 of 2

Commodity Codes

• NAICS 333612Speed Changer, Industrial High-Speed Drive, and Gear Manufacturing
• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing
• NAICS 423690Other Electronic Parts and Equipment Merchant Wholesalers
• NAICS 423840Industrial Supplies Merchant Wholesalers
• NAICS 611512Flight Training

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