Project Information

Bid Title

SES Learning Management

Issuing Agency

Pinellas County

Location

Florida

Published Date

Sep 8, 2025

Closing Date

Oct 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-0653-RFP

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: 25-0653-RFP

Title: SES Learning Management

Addenda: 0

Release Date: 9/8/2025

Due Date: 10/9/2025

Post Information

Posted At:Mon, Sep 8, 2025 8:30 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Pinellas County is seeking proposals from qualified vendors to implement a robust, cloud-based Learning Management System (LMS) that supports a wide range of training and compliance needs across multiple departments and user roles. The goal of this project is to identify and deploy a scalable, intuitive platform that enhances both learner engagement and administrative efficiency through advanced user interface design, seamless mobile access, offline learning capabilities, and powerful integration with Human Resources (HR), Enterprise Resource Planning (ERP), and Emergency Management Services (EMS) platforms such as ImageTrend.

This LMS will serve as a centralized hub for self-paced, instructor-led, and blended learning formats while offering real-time tracking of course completions, certifications, skills assessments, and compliance requirements. Key priorities include support for high-volume concurrent users, customizable branding, automated reporting, secure authentication, and rich media content management. The ideal vendor will demonstrate a proven ability to deliver enterprise-grade performance, multi-tenant architecture, and integration with third-party systems and content providers to meet the unique demands of public safety, healthcare, and government training environments.

Background

Pinellas County Safety and Emergency Services (SES) oversees the training and credentialing of a large, diverse workforce consisting of EMS personnel, fire service professionals, and administrative staff across multiple agencies and departments. This workforce requires timely, reliable, and centralized access to continuing education, certification tracking, real-time performance documentation, and compliance reporting. Currently, the County's legacy LMS and training documentation systems are fragmented, limited in functionality, and unable to keep pace with the evolving demands of a high-performance, high-accountability learning environment.

The objective of this project is to replace these outdated systems with a comprehensive, user-friendly LMS that simplifies content delivery, streamlines compliance processes, and allows for seamless integration with platforms such as ImageTrend and various Human Resource Information System (HRIS)/ERP systems. The County is particularly interested in a solution that enables mobile accessibility, offline capability for field personnel, role-based access, and support for both online and instructor-led training formats all while maintaining the highest standards of data security and system uptime.

A "home run" solution will deliver intuitive interfaces for both learners and administrators, real-time skills tracking through customizable checklists, high-volume user scalability, and robust, actionable analytics. The County seeks an LMS partner who not only meets the outlined technical specifications but who also understands the critical importance of training in the public safety sector and can offer a platform that drives engagement, accountability, and operational excellence.

Timeline

Issue Date:

September 8, 2025

Question Submission Deadline:

October 2, 2025, 3:00pm

Proposal Submission Deadline:

October 9, 2025, 3:00pm

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 611430Professional and Management Development Training

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