Project Information

Bid Title

Carpentry Services

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Feb 13, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Carpentry Services

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TENNESSEE TECHNOLOGICAL UNIVERSITY

Request for Quotations

Carpentry Services

Quotation Due:

February 26, 2026 / 3:00 p.m. CST

Electronic copies of this Request for Quotations available at www.tntech.edu/purchasing. Click on the “Upcoming Bid Opportunities” link

and then on the appropriate document link(s).

1

1

Introduction

1.1

Background

Tennessee Tech University is a four-year comprehensive university located in Cookeville,

Tennessee, and is the state’s only technological university, currently enrolling more than 10,000

students. Tennessee Tech offers more than 200 academic programs through its various academic

divisions – the College of Agriculture and Human Ecology, College of Arts and Sciences, College of

Business, College of Education, College of Engineering, College of Fine Arts, College of Graduate

Studies, the College of Interdisciplinary Studies, and the Whitson-Hester School of Nursing.

Tennessee Tech also offers the PhD in education, engineering, and environmental science and

maintains seven research centers, including three Centers of Excellence, (the Center for Energy

Systems Research; the Center for Manufacturing Research; and the Center for the Management,

Utilization and Protection of Water Resources). The Appalachian Center for Craft, a Tennessee

Tech satellite campus and an academic program offered through the College of Fine Arts, is a

nationally accredited School of Art, Craft and Design, offering a Bachelor of Fine Arts degree with

concentrations in clay, fibers, glass, metals and woods. Tennessee Tech has consistently achieved

high rankings for academic excellence and affordability.

1.2

Statement of Purpose

Tennessee Tech wishes to secure a contract with a qualified company to provide Carpentry Services

on an “as needed” basis per the specifications outlined herein.

Tennessee Technological University has issued this Request for Quotation (RFQ) to define the

university's minimum service requirements; solicit bids; detail bid requirements; and outline the

university’s process for evaluating bids and selecting the Contractor.

Through this RFQ, Tennessee Tech reserves the right to award both primary and secondary contracts

so that if the primary contractor is unable to accommodate Tennessee Tech’s needs for carpentry

services, then the secondary contractor might assist with such services.

1.3

Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, be discriminated against in

the admission or access to, or be discriminated against in treatment or employment in Tennessee

Tech’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex,

veteran status, national origin, or any other classification protected by federal or Tennessee State

Constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits

of, or be otherwise subjected to discrimination in the performance of contracts with Tennessee Tech

or in the employment practices of the university’s contractors. Accordingly, all contractors entering

into contracts with Tennessee Tech shall, upon request, be required to show proof of such

nondiscrimination and to post in conspicuous places, available to all employees and applicants, notices

of nondiscrimination.

Tennessee Tech has designated the following to coordinate compliance with the nondiscrimination

requirements of the State of Tennessee, Title VI of the Civil Rights Act of 1964, the Americans with

Disabilities Act of 1990, and applicable federal regulations.

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1.4

1.5

1.5.1

1.5.2

Greg Holt

Compliance Officer

gholt@tntech.edu

Phone: 931-372-6062

Assistance to Bidders with Disability

A Bidder with a disability may receive accommodation regarding the means of communicating this

RFQ and participating in this RFQ process. A Bidder with a disability should contact the RFQ

Coordinator to request reasonable accommodation no later than the Disability Accommodation

Request Deadline in the RFQ Section 2, Schedule of Events.

RFQ Communications

Unauthorized contact regarding this RFQ with employees or officials of Tennessee Tech other than the

RFQ Coordinator named below may result in disqualification from this procurement process.

Interested Parties must direct all communications regarding this RFQ, by email, to the following RFQ

Coordinator, who is Tennessee Tech’s only official point of contact for this RFQ.

1.5.3

1.5.4

1.5.5

1.5.6

1.6

1.6.1

Tina Girdley

Procurement Coordinator IV/Sr. Buyer

Derryberry Hall

1 William L. Jones Drive, Suite 301

Cookeville, TN 38505

Email: tgirdley@tntech.edu

Tennessee Tech has assigned the following RFQ identification that must be referenced in all

communications regarding the RFQ: RFQ – CARPENTRY SERVICES

Each Bidder shall assume the risk of the method of dispatching any communication or bid to

Tennessee Tech. Tennessee Tech assumes no responsibility for delays or delivery failures resulting

from the method of dispatch. Actual or electronic “postmarking” of a communication or bid to

Tennessee Tech by a deadline date shall not substitute for actual receipt of a communication or bid by

Tennessee Tech.

Tennessee Tech will convey all official responses and communications pursuant to this RFQ by posting

them on its website at https://www.tntech.edu/purchasing/bidopportunities.php It is the

responsibility of each bidder to monitor this site in order to obtain any new and/or additional

information that may be distributed relative to this RFQ. Bids must address all additional

correspondence as needed.

Only Tennessee Tech’s official, written responses and communications shall be considered binding

regarding this RFQ. Any oral communications shall be considered unofficial and non-binding regarding

this RFQ.

Written Question/Answer Period

A written question and answer period deadline is identified in Section 2 of the RFQ Schedule of Events.

The purpose of the written question/answer period is to allow Bidders to submit any questions they

may have regarding the RFQ. To ensure accurate, consistent responses to all known Bidders, the

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1.6.2

1.6.3

1.7

official response to questions will be issued by Tennessee Tech as described in RFQ Sections 1.7, et

seq., above and on the date in the RFQ Section 2, Schedule of Events.

It is the responsibility of each Bidder to examine the RFQ including all attachments and submit

questions within the identified time period. Tennessee Tech is not obligated to address questions not

received within the question/answer period identified in the Schedule of Events.

Tennessee Tech reserves the right to determine, at its sole discretion, the appropriate and adequate

responses to written comments, questions, and requests for clarification. Tennessee Tech’s official

responses and other official communications pursuant to this RFQ shall constitute an amendment of

this RFQ.

Bid Deadline

Bids must be submitted no later than the Bid deadline time and date detailed in the RFQ Section 2,

Schedule of Events. A bid must respond to the written RFQ and any RFQ exhibits, attachments, or

amendments. A late bid shall not be accepted, and a Bidder’s failure to submit a bid before the

deadline shall be disqualified.

4

2

RFQ Schedule of Events

The following Schedule of Events represents Tennessee Tech's best estimate of the schedule that will be

followed. Unless otherwise specified, the time of day for the following events will be between 8:00 a.m.

and 4:30 p.m., Central Standard Time.

RFQ SCHEDULE OF EVENTS

NOTICE: Tennessee Tech reserves the right, at its sole discretion, to adjust this schedule as it deems

necessary.

EVENT

TIME

DATE

(all dates are University business

days)

1. Tennessee Tech Issues RFQ

February 13, 2026

2. Disability Accommodation Request Deadline

4:00 p.m.

February 20, 2026

3. Written Questions/Comments Deadline

4:00 p.m.

February 20, 2026

4. Tennessee Tech Responds to Questions/Comments

February 23, 2026

5. Bid Deadline

3:00 p.m.

February 26, 2026

6. Award of Contract

March 3, 2026

3

Bid Requirements

Each Bidder must submit a bid in response to this RFQ with the most favorable terms that the Bidder

can offer. There will be no best and final offer procedure. However, Tennessee Tech reserves the right

to further clarify or negotiate with the best evaluated Bidder subsequent to award recommendation

but prior to contract execution if deemed necessary by university. Tennessee Tech may initiate

negotiations which serve to alter the bid in a way favorable to the university. For example, prices may

be reduced, time requirements may be revised, etc. In no event shall negotiations decrease the

financial return to Tennessee Tech or amend the bid such that the apparent successful Bidder no

longer offers the best bid.

3.1

Tennessee Tech must receive all quotations in response to this RFQ, at the address indicated in

Section 1.5.1 no later than the Quotation Deadline time and date in Section 2, RFQ Schedule of Events.

Late quotations will not be considered and will remain unopened and filed in the RFQ file.

3.2

A bid must be typewritten or hand-written in ink. A Bidder may not deliver a bid orally.

3.3

Each bid should be economically prepared, with emphasis on completeness and clarity of content. A

bid, as well as any reference material presented, must be written in English and must be written on

5

Commodity Codes

• NAICS 238350Finish Carpentry Contractors

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