Project Information

Bid Title

Custodial Services - Iowa Department of Revenue and Alcoholic Beverages Division

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Feb 25, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

005-RFP-2409-2026

Original Source

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Bid Documents

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Project Description

Bid Information

Bid Number

005-RFP-2409-2026

Solicitation

Custodial Services - Iowa Department of Revenue and Alcoholic Beverages Division

Solicitation Type

Request for Proposals

County

Description

Description

The objective of this RFP is to hire a Contractor to maintain the Iowa Department of Revenue (IDR) and Alcoholic Beverages Division building to provide a safe, healthy, cost effective and aesthetically pleasing environment for employees and visitors.

A MANDATORY Site Visit and Pre-Proposal Conference will be held at 1:00PM on March 10, 2026 at the Iowa Department of Revenue Board Room at 1918 SE Hulsizer Road, Ankeny, Iowa. Only companies in attendance at this site visit will be eligible for award of this RFP.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Katelyn Howells

Contact Title

Procurement Specialist

Contact Email

katelyn.howells@iowa.gov

Contact Phone Number

(515) 721-7856

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

2/25/2026 9:00:00 AM

Until

3/26/2026 2:00:00 PM

Documents/Attachments

Appendix B Schedule

2/20/2026 2:59:56 PM

Appendix A Floorplan

2/20/2026 2:59:43 PM

005-RFP-2409-2026 IDR-ABD Custodial Services

2/20/2026 2:59:29 PM

Attachment Preview

REQUEST FOR PROPOSAL

RFP COVER SHEET

Administrative Information

RFP Number

005-RFP-2409-2026

Title of RFP

Custodial Services – Iowa Department of

Revenue

Agency

Iowa Department of Administrative Services (DAS) on behalf of Iowa Department of

Revenue

State Issuing Officer:

Katelyn Howells

Phone: 515-721-7856

E-mail: Katelyn.Howells@iowa.gov

PROCUREMENT TIMETABLE—Event or Action

Date/Time (Central Time)

State Issues RFP

Site Visit Location and Address:

Iowa Department of Revenue

Board Room

1918 SE Hulsizer Rd

Ankeny, Iowa 50021

If a map is needed, contact the Issuing Officer.

Is a Site Visit mandatory? Yes

RFP written questions, requests for clarification, and suggested changes

from Respondents due (no questions accepted or responded to after this

date)

February 25, 2026

March 10, 2026 at 1:00PM

March 17, 2026 at 4:00PM

Proposals Due

March 26, 2026 at 2:00PM

Relevant Websites

Internet website where the Addenda to this RFP will be posted http://bidopportunities.iowa.gov and

IMPACS Electronic Procurement System.

Internet website where contract terms and conditions are posted

https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20services.pdf

Firm Proposal Terms

The minimum number of days following the deadline for submitting proposals that the Respondent

guarantees all proposal terms, including price, will remain firm is 120 Days.

SECTION 1 INTRODUCTION

1.1. Purpose

The purpose of this Request for Proposals (RFP) is to solicit proposals from Responsible

Respondents to provide the goods and/or services identified on the RFP cover sheet. The Agency

intends to award a Contract(s) for the initial period identified on the RFP cover sheet, and the

Agency, in its sole discretion, may extend the Contract(s) for up to the number of annual

extensions identified on the RFP cover sheet.

1.2. Definitions

For the purposes of this RFP and the resulting contract, the following terms shall mean:

“Agency” means the agency identified on the RFP cover sheet that is issuing the RFP and any other

agency that purchases from the Contract.

“Contract” means the contract(s) entered into with the successful Respondent(s) as described in

Section 6.1.

“Contractor” means the awarded business/person to provide the contractual services agreed

upon.

“Deliverable” means the completion of a milestone or accomplishment of a task.

“General Terms and Conditions” means the General Terms and Conditions for Services Contracts

as referenced on the RFP cover page.

“Proposal” means the Respondent’s proposal submitted in response to the RFP.

“Respondent” means the company, organization or other business entity submitting a proposal

in response to this RFP.

“Responsible Respondent” means a Respondent that has the capability in all material respects to

perform the scope of work and specifications of the Contract. In determining whether a

Respondent is a Responsible Respondent, the Agency may consider various factors including, but

not limited to, the Respondent’s competence and qualifications to provide the goods or services

requested, the Respondent’s integrity and reliability, the past performance of the Respondent

and the best interest of the Agency and the State.

“Responsive Proposal” means a Proposal that complies with the material provisions of this RFP.

“RFP” means this Request for Proposals and any attachments, exhibits, schedules or addenda

hereto.

“State” means the State of Iowa, the Agency, and all state agencies, boards, and commissions,

and any political subdivisions making purchases from the Contract as permitted by this RFP.

1.3. Overview of the RFP Process

This RFP is designed to provide Respondents with the information necessary for the preparation

of competitive Proposals. The RFP process is for the Agency’s benefit and is intended to provide

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the Agency with competitive information to assist in the selection process. It is not intended to

be comprehensive. Each Respondent is responsible for determining all factors necessary for the

submission of a comprehensive Proposal.

Respondent should review Request for Confidentiality, for more information if its Proposal

contains confidential information. Any Proposal marked “Confidential” or “Proprietary” on

every page may be disqualified.

It is the Agency’s intention to evaluate Proposals from all Respondents that submit timely

Responsive Proposals, and award the Contract(s) in accordance with the evaluation and selection

criteria provided in this RFP.

1.4. Background

Since the repeal of prohibition in 1933, Iowa is one of 17 states that directly controls the sale and

distribution of alcoholic beverages. The Iowa Alcoholic Beverages Division (ABD) enforces state

and federal laws and regulations related to the sale and use of alcohol- and tobacco-related

products.

ABD is located on a 14.5 acre site at 1918 SE Hulsizer Road in Ankeny, Iowa. The facility was built

with funds raised via the sale of revenue bonds that were authorized through the enactment of

legislation in 1980. When the office-warehouse complex was opened in 1981, it was the first time

in more than 30 years that the administrative offices and warehouse complex had been housed

under the same roof.

The facility provides workspace for the entire ABD staff, including administration, regulation,

licensing, tobacco enforcement, accounting, information technology, communications, and liquor

distribution employees. The building also features a lobby for customers and licensees who await

service and a large boardroom used for staff meetings and Alcoholic Beverages Commission

meetings.

The warehouse contains more than 2,300 alcoholic liquor products. Warehouse staff fulfill weekly

alcoholic liquor orders for 1,700-plus class “E” licensees and load them onto tractor-trailers. Ruan

Transportation drivers then deliver the liquor to off-premises retailers across Iowa.

These services are currently provided by ABM Onsite Services.

1.5. Objectives

The objective of this RFP is to hire a Contractor to maintain the Iowa Department of Revenue (IDR)

and Alcoholic Beverages Division building to provide a safe, healthy, cost effective and

aesthetically pleasing environment for employees and visitors.

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SECTION 2 SPECIFICATIONS

Overview

The successful Respondent shall provide the goods and/or services to the State in accordance with the

specifications and technical specifications as provided in this Section. The Respondent shall address each

specification in this Section and indicate whether or not it will comply with the specification. If the context

requires more than a yes or no answer or the section specifically indicates, Respondent shall explain how

it will comply with the specification. Proposals must address each specification. Merely repeating the

specifications may be considered non-responsive and may disqualify the Respondent. Proposals must

identify any deviations from the specifications of this RFP or specifications the Respondent cannot satisfy.

If the Respondent deviates from or cannot satisfy the specification (s) of this section, the Agency may

reject the Proposal.

All items listed in this section are Mandatory Specifications. Respondents must indicate either “yes” or

“no” to each specification in their Proposals and provide an explanation as to how the specification is met.

By indicating “yes” a Respondent agrees that it shall comply with that specification throughout the full

term of the Contract, if the Respondent is successful. In addition, if specified by the specifications or if the

context otherwise requires, the Respondent shall provide references and/or supportive materials to verify

the Respondent’s compliance with the specification. The Agency shall have the right to determine

whether the supportive information and materials submitted by the Respondent demonstrate that the

Respondent will be able to comply with the Mandatory Specifications. If the Agency determines the

responses and supportive materials do not demonstrate the Supplier will be able to comply with the

Mandatory Specifications, the Agency may reject the Proposal.

2.1. Respondent Requirements

2.1.1. Ability to provide Service schedules that clearly depict when each service identified

under Section 3.2 – Scope of Services will be completed.

2.1.2. Ability to perform the outlined cleaning duties to the levels described in Section 3.3 –

Required Standards of Performance.

2.1.3.

Ability to maintain all equipment and materials used in the rendering of Services

(including but not limited to: vacuum upkeep and repair, laundering of re-usable cleaning

rags, etc.).

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SECTION 3 SCOPE OF WORK

Overview

The purpose of this section is to clearly define the custodial service requirements to ensure Respondent

is fully aware of IDR’s requirements and expectations. This Scope of Work (SOW) will form the basis of the

custodial contract with IDR.

All tasks performed in providing services are listed and defined in this section. These definitions apply to

the corresponding Scope of Services and Performance Requirements identified in this RFP. These

individual task standards provide the basis for evaluating contract performance.

3.1. General Requirements

This Request for Proposal is for full custodial services provided to IDR’s facility located at 1918 SE

Hulsizer Drive, Ankeny, Iowa 50021. See Appendix A for floor plan.

Services will be expected on all business days but may be cancelled due to fiscal, security,

emergencies, or other acts of nature.

Secure areas may be added or deleted at any time during the contract period and the awarded

service provider will be given ample notice of any areas that become labeled as secure or that are

no longer considered secure so that they will have time to make the necessary staff adjustments.

3.2. Scope of Services

3.2.1.

Required Services. A list of required custodial services and schedule is included in

Appendix B. These schedules will be posted, signed, and filed weekly. The signed copies

will then go into a binder to be maintained. This requirement will provide accountability

on the vendors’ behalf of what services were/were not completed. These documents will

further assist in tracking contract compliance. IDR may request that any contracted

employee that fails to meet the standards of performance three (3) times be replaced.

3.2.2. Additional Services. As requested by Contract Manager. Provide pricing for the following

in Cost Proposal:

• Carpet Extraction and Cleaning /Shampooing (provide pricing per sq. ft.)

3.3. Required Standards of Performance

3.3.1.

Empty/Remove Trash and Recyclable Receptacles. All waste baskets and other trash

containers within the areas specified shall be emptied and returned to their initial

location. Boxes, cans and papers that are placed near a trash receptacle and marked

“Trash” shall be removed. Any obvious soiled or torn plastic trash receptacle liners will be

replaced with a new liner as needed. Trash shall be disposed of in plastic bags and secured

with bag ties. Pick-up any trash that may fall onto the facility or grounds during the

removal of or act of collecting trash. Trash will be taken to the designated dumpster

located near the building. Recyclables will be placed in the designated bulk recyclable

container/dumpster. All recyclable material needs to be “loose” in the dumpster. Material

will be dumped from all bags/boxes/containers during entry and plastic bags removed

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Commodity Codes

• NAICS 561720Janitorial Services

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