Project Information

Bid Title

Janitorial Services, 56 Howe Street, Rutland VT

Issuing Agency

State of Vermont

Location

Vermont

Published Date

Apr 29, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Janitorial Services, 56 Howe Street, Rutland VT	05/12/2026 04:30PM		05/19/2026 04:30PM

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Agency of Administration/Buildings and General Services

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

SEALED BID

Request For Proposal

JANITORIAL SERVICES

56 Howe Street, Rutland, VT.

Department of Public Safety, Fire Protection

ISSUE DATE

BIDDERS CONFERENCE

QUESTIONS DUE

RFP RESPONSES DUE BY

April 27, 2026

May 6, 2026– 10:30 AM

May 12, 2026 – 4:30 PM TIME (EST)

May 19, 2026 – 4:30 PM (EST)

Please be advised that all notifications, releases, and addendums associated with this

RFP will be posted at:

http://www.bgs.state.vt.us/pca/bids/bids.php

The state will make no attempt to contact interested parties with updated information. It is the

responsibility of each bidder to periodically check the above webpage for any and all

notifications, releases and addendums associated with this RFP.

STATE CONTACT:

TELEPHONE:

E-MAIL:

James Meyers

802-828-2211

BGS.OPCVendorDocs@vermont.gov

Revised: February 13, 2026

OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Agency of

Administration/ Buildings & General Services (hereinafter the “State”) is seeking to establish

contracts with one or more companies that can provide Janitorial Services at 56 Howe Street,

Rutland. This space is comprised of approximately 2,810 square feet of office space.

1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 24 months/ 2

years with an option to renew for up to one additional twenty-four-month period and a final

single year contract (for a sum of 5 years ). All extensions are based on mutual agreement

between both parties. The State anticipates the start date for such contract(s) will be

July 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed

in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact

with any other individual from the State concerning this RFP is strictly prohibited and may result

in disqualification.

1.4. BIDDERS’ CONFERENCE: A non-mandatory bidders’ conference will be held at the date

and time indicated on the front page of this RFP.

1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this

RFP or wishing to comment on any requirement of the RFP must submit specific questions in

writing no later than the deadline for question indicated on the first page of this RFP. Questions

may be e-mailed to the point of contact on the front page of this RFP. Questions or comments

not raised in writing on or before the last day of the question period are thereafter waived. At

the close of the question period a copy of all questions or comments and the State's responses

will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort

will be made to post this information as soon as possible after the question period ends,

contingent on the number and complexity of the questions. All information provided by vendors

during this process will be public and bidders shall not provide confidential information, except

as described in 4.1 below.

1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State

through the issuance of an Addendum to this RFP and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:

2.1. This contract will be for janitorial services at 56 Howe St, Rutland for the Department of Public safety –

Fire Prevention. The area to be cleaned includes 1 public lobby area with a worktable and security

window, a kitchen/lunchroom (tile floor) 9 office rooms, and a hallway area. The offices use regular desks

(no modular furniture) and the floors area all carpeted. Total occupancy is 8 people and cleaning service

is 3x per week. There is no bathroom within this space. Staff utilize common bathrooms cleaned by the

by the building owner. The total square footage of office space to be cleaned under this contract is:

12,810 square feet.

2.2. JANITORIAL SERVICES AND SUPPLIES CONSISTENT WITH BGS POLICIES.

2.2.1.Janitorial Supplies

2.2.1.1. Administrative Policy #0032 Attachment D:

2.2.1.1.1. http://bgs.vermont.gov/commissioner/adminpolicies/0032

2.2.1.2. Environmentally Preferred Purchasing (EPP)Attachment E:

2.2.1.2.1. http://bgs.vermont.gov/sites/bgs/files/documnets/BGS-Purchasing-enviro.pdf

Revised: February 13, 2026

2.3. CONTRACTOR’S ACKNOWLEDGEMENT: SECURITY BACKGROUND CHECKS may be required to

work under this contract.

2.4. JANITORIAL SERVICES:

2.4.1.REQUIRED DAILY ( Monday/Wednesday/Friday):

2.4.1.1. Standard Cleaning service 3 days per week – Monday, Wednesday, & Friday)

a. Restroom sinks, shelving, chrome fixtures, and toilets shall be washed inside and out with

disinfectant detergent.

Performance Standard:

Ensure that all restroom floors are clean and free of trash, litter, dust, spilled liquids

then mopped with disinfectant detergent.

b. Stock restrooms, kitchen/break areas on 3 times per week basis with toilet paper, paper towels

and hand soap.

Performance Standard:

Ensure restrooms are re-supplied with toilet paper, paper towels and hand soap so

that after re-supplying the restroom stock and supplies do not run out prior to the

next re-supply period.

c. Wastebaskets are to be emptied cartons and boxes next to a wastebasket and any other

waste, compost, or recycling are to be removed to the dumpster area. Plastic liner shall be

replaced as needed but shall be done at least once per week. Trash must be deposited in the

designated dumpsters nightly and should never be stored within the office area.

Performance Standard:

Ensure all wastebaskets, paper shredders, recycling, composting, and other

containers within the area are emptied and returned to their location.

Ensure boxes, cans and papers placed near a trash receptacle marked “trash” are

removed.

Ensure any obviously soiled or torn plastic trash receptacle liners in such receptacles

are replaced.

Ensure all trash is disposed of in plastic bags and securely tied.

Ensure any trash that spills from the dumper during the removal of collected trash is

picked up and collected.

Ensure all solid waste collected as a requirement of this contract is placed in

appropriate onsite dumpster containers marked trash or recycling.

Ensure plastic liners are replaced at least once a week.

Ensure compost is placed in the onsite compost container.

d. All reception areas, office, waiting rooms, and main corridors shall be vacuumed daily and wet

mopped daily.

Performance Standard:

Revised: February 13, 2026

Sweep non-carpeted floor surface areas daily, including corners and abutments;

chairs, trash receptacles, and easily movable items shall be moved to sweep

underneath areas.

Ensure the floors are free of spill, trash, visible litter, dust and debris. No dirt shall be

left in corners and abutments; chairs, trash receptacles, and easily movable items

shall be moved to sweep underneath areas.

Ensure caution signs are displayed when cleaning floors in an area where people

other than contract personnel are, or will be present, before the floors are dry.

e. High touch surface disinfecting.

Performance Standard:

All high touch surfaces are to be disinfected two times per day throughout this office.

2.4.2. JANITORIAL SERVICES: REQUIRED WEEKLY

a. All restroom mirrors, dispensers, chromium fixtures, and piping shall be damp-wiped and polished

dry.

Performance Standard:

Ensure all glass in doors, display cases and any other glass within approximately 7’0” of the

floor are free of film, dirt, smudges, water or cloudy surfaces.

b. All partitions and doors in restrooms shall be washed.

Performance Standard:

De-scale and disinfect partitions, stalls, in restrooms, to include toilet bowls, and

urinals, lavatories, showers, dispensers, and other such surfaces using germicidal

detergent weekly.

Damaged fixtures during de-scaling and disinfecting shall be the responsibility of the

contractor to repair or replace to the satisfaction of the state representative.

c. Glass in entry doors shall be washed on both sides.

Performance Standard:

Ensure that after the windows have been cleaned, all traces of film, dirt, smudges,

water and other foreign matter are removed from frames, casings, sill and glass, as

well as plexi-glass at all counters.

Ensure that all dust, lint, cobwebs, litter and dry soil is removed.

d. Dust and wash down all surfaces in the break room and holding cell area including sink.

Performance Standard:

Make sure that all countertops, tables and sinks are cleaned and disinfected. All food

that is found left out should be disposed of outside the building.

Revised: February 13, 2026

e. Transfer recycling from the 5th floor hallway tote bin to Recycling bin outside of building.

Performance Standard:

Plastic bags may be used in totes to eliminate need to return bin to 5th floor, however,

plastic bags must be emptied into exterior recycling bin and bag not recycled..

2.4.3. JANITORIAL SERVICES: REQUIRED QUARTERLY:

a. Buff and/or wax all tile flooring.

Performance Standard:

:

Strip was and apply new was to all hard surface floors. Apply a new base coat of wax

on floor if required. The products used for the procedure should be those that are

recommended by the material manufacturer and must provide a non-slip surface.

Ensure a uniform coating of no-slip floor finish is applied bi-annually so that the floor

presents a uniform glossy appearance.

b. Remove recycling and place in the exterior recycling container.

Performance Standard:

Empty blue recycling tote(s) to designated recycling containers provided on-site

(inside or outside). Tote liners may be used to avoid return trips with empty tote.

Remove any cardboard box material as needed to designated recycling container(s).

NOTE: trash liner cannot go into recycle dumpster. (Hauler deems these as

contamination)

2.4.4. JANITORIAL SERVICES: REQUIRED Annually:

a. Dust all file cabinets; dust furniture in waiting, lunch, and conference rooms and all wall surfaces to

full ceiling height shall be thoroughly dusted.

Performance Standard:

Ensure all horizontal surfaces and furniture up to 7’0” above the floor is free of dust,

lint, litter, cobwebs and that dry soil is removed from surfaces of cleared disks, chairs,

file cabinets and other types of office furniture and equipment, ledges, windowsills,

and hand rails.

Ensure a streak free surface. Ensure corners, crevices, moldings and ledges are free

of all dust, oil, spots, or smudges caused by dusting tools.

The contractor SHALL NOT dust computers, and other computer equipment,

business machines, and equipment of a similar nature as well as personal items

located on desks.

b. Remove insect remains from light fixtures.

Revised: February 13, 2026

Commodity Codes

• NAICS 561720Janitorial Services

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