Annual Contract for Audio Visual Remote Video Magistration

Project Information

Bid Title: Annual Contract for Audio Visual Remote Video Magistration
Issuing Agency: Tarrant County
Location: Texas
Published Date: Jan 31, 2025
Closing Date: Feb 27, 2025
Government Level: State & Local
Status: Closed
Ref. #: F2025087
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Project Description: Bid Information

Type Invitation for Bid

Status Issued

Number F2025087 (Annual Contract for Audio Visual Remote Video Magistration)

Issue Date & Time 1/31/2025 07:30:02 AM (CT)

Close Date & Time 2/27/2025 02:00:00 PM (CT)

Question Cut Off Date 2/12/2025 12:00:00 PM (CT)

Notes The purpose of this contract is to procure a Remote Video Magistration system. This will enable each Law Enforcement Agency (LEA) location to present arrested persons to a Tarrant County Magistrate within 24 hours of arrest which satisfies the statutory requirements of 15.17 of the Code of Criminal Procedure. This new Remote Video Magistration solution will replace the existing Polycom-based Remote Video Magistration

1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.

2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name Caleb Rojo, Senior Buyer

Address 100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103 USA

Phone (817) 884 x1150

Fax (817) 884 x1150

Email crojo@tarrantcountytx.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8116404

Bid Attachments

File Name Description File Size

TC_General_Terms_and_Conditions091724.pdf
Tarrant County General Terms and Conditions (9/17/2024) 89 KB 309014 6288062

TC_Special_Terms_and_Conditions_Standard091724.pdf
TC_Special_Terms_and_Conditions_Standard(09/17/2024) 81 KB 309014 6288054

TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23) 201 KB 309014 5365367

F2025087 - Technical Specifications.pdf
F2025087 - Technical Specifications 80 KB 309014 6453312
Commodity Codes: NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
NAICS 334310Audio and Video Equipment Manufacturing

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Type	Invitation for Bid
Status	Issued
Number	F2025087 (Annual Contract for Audio Visual Remote Video Magistration)
Issue Date & Time	1/31/2025 07:30:02 AM (CT)
Close Date & Time	2/27/2025 02:00:00 PM (CT)
Question Cut Off Date	2/12/2025 12:00:00 PM (CT)
Notes	The purpose of this contract is to procure a Remote Video Magistration system. This will enable each Law Enforcement Agency (LEA) location to present arrested persons to a Tarrant County Magistrate within 24 hours of arrest which satisfies the statutory requirements of 15.17 of the Code of Criminal Procedure. This new Remote Video Magistration solution will replace the existing Polycom-based Remote Video Magistration 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Name	Caleb Rojo, Senior Buyer
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 884 x1150
Fax	(817) 884 x1150
Email	crojo@tarrantcountytx.gov

Annual Contract for Audio Visual Remote Video Magistration

Project Information

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