Project Information

Bid Title

LEAD & COPPER ANALYSIS

Issuing Agency

City of Saginaw

Location

Michigan

Published Date

Nov 21, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

P2102-26

Original Source

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Bid Documents

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Project Description

Bid Number:	P2102-26
Bid Title:	LEAD & COPPER ANALYSIS
Category:	General Bids
Status:	Open

Description: The City of Saginaw is soliciting Sealed Bid Proposals for performing Lead and Copper Laboratory Analysis of Finished Water Samples for the Water Treatment Plant with specifications as shown in bid document. Bids must be received in the Purchasing Office prior to 3:00 PM on the due date to be considered. This bid will be considered All or None and No Substitutions will be accepted. Publication Date/Time: 11/17/2025 12:00 AM Closing Date/Time: 12/2/2025 3:00 PM Related Documents: P2102-26 Lead Copper Analysis (PDF)

Attachment Preview

DATE: NOVEMBER 17, 2025

REQUEST FOR SEALED BID PROPOSAL

CITY OF SAGINAW- CITY HALL

PURCHASING OFFICE

1315 S. WASHINGTON AVENUE, ROOM #105

SAGINAW, MICHIGAN 48601

PHONE: (989) 759-1430

SEALED BID: #P2102-26

TITLE: LEAD & COPPER ANALYSIS

DUE BY: DECEMBER 2, 2025, AT 3:00 PM

The City of Saginaw is soliciting Sealed Bid Proposals for performing Lead and Copper Laboratory Analysis of

Finished Water Samples for the Water Treatment Plant with specifications as shown in bid document. Bids

must be received in the Purchasing Office prior to 3:00 PM on the due date to be considered.

This bid will be considered All or None and No Substitutions will be accepted.

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The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for

download on the City of Saginaw’s web site, www.saginaw-mi.com, under the ‘Find A Bid’ tab.

‘All or None’ means bidders are required to submit pricing for all years and/or all items requested. Any

proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as ‘All or

None’, the City reserves the right to split said bid to our best benefit.

‘No Substitutions’ means bidders are required to submit pricing for goods/materials as noted in specifications.

If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution

and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may

include supporting documents. The City reserves the right to determine equivalent.

Page 1 of 7

SPECIFICATIONS:

1. The Laboratory selected shall provide testing of drinking water for the Lead and Copper Rule (LCR) in accordance with

part 141 of the Primary Drinking Water Regulations and the Michigan Lead and Copper Rule Revisions in

accordance with the Michigan Safe Drinking Water Act 399. The lab must use a test method approved by the United

States Environmental Protection Agency (USEPA) and the Michigan Department of Energy, Great Lakes and Environment

(EGLE), between January 1, 2026 and December 31, 2026.

2. Alternate testing may also be requested, to include 1) investigative samples not for compliance purposes and 2) post-

service-line replacement water analysis which shall be tested for lead only. The lab shall test and report these alternate

samples, which may be 0.5-liter volume, as appropriate.

3. Laboratories should provide documentation with the proposal indicating that they are certified by the EGLE to perform

the analysis requested using methods specified in the proposal. Laboratory reports must provide all necessary

documentation to ensure that QA/QC procedures were carried out and that sample data has been verified and must meet

the required reporting elements under the Lead and Copper Rule.

4. The laboratory shall report the results of the analysis to the City of Saginaw Water Treatment Plant, 522 Ezra Rust Drive,

Saginaw, Michigan 48601, within 14 working days of the Laboratory receiving the samples.

5. The information contained on the written report for each analysis shall include:

a. The concentration of the analyte for which the sample is being examined.

b. The analytical method that was used to analyze the sample.

c. The dates and times the samples were collected, received and analyzed.

d. Any other information required by the method used for the analysis.

6. This bid is for annual, regulatory LCR sampling during summer and also unscheduled analyses, which will be determined

by future project and study plans. Sample quantities are given for bidding purposes only, and do not constitute a guaranteed

testing volume.

7. Upon request, the laboratory shall furnish all sample collection bottles and materials necessary for return delivery along

with the proper sample preservative for sample stabilization upon collection. Supplies may include but are not limited to

shipping containers, gel packs, coolers, approved sample containers, sample identification labels, sample instructions and

chain of custody documents.

8. All bidders MUST submit two bid options to be considered. Option 1 is the cost of supplies plus analysis with no

return shipping or pickup included. Option 2 shall include pre-paid, return shipment or pickup of the collected samples to the

laboratory for analysis. Due to the unscheduled nature of these analyses, the City can only estimate that pickup

shipping/pickup may be requested up to every two (2) weeks or as needed.

ITEM QTY

OPTION 1

600 Samples

OPTION 2

600 Samples

DESCRIPTION

Lead and Copper Analysis

No Shipping/Return Included

Lead and Copper Analysis

With Shipping/Return Included

UNIT COST

$__________

TOTAL COST

$____________

$__________ $____________

FOB: CITY OF SAGINAW

522 EZRA RUST DRIVE

SAGINAW, MI 48601

PAYMENT TERMS: _________________

DELIVERY LEAD TIME: _________________

Page 2 of 7

SHIPPING/HANDLING

All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the

product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer

cost.

VENDOR COMPLIANCE

The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating

compliance with the Ordinance §14.33. Vendor Compliance Forms must be on file with City of Saginaw

Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for

download at www.saginaw-mi.com.

EVIDENCE OF BIDDER’S QUALIFICATIONS

Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they

have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully

prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials

contracted for to the satisfaction of the City.

CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED

The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the

City of Saginaw Purchasing Office, respective City department and City Council.

THIRD PARTY

In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the

bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,

the City reserves the right to accept or reject the use of a third-party. The awarded bidder shall be solely

responsible for payment to the third-party company.

AS NEEDED BASIS

The City reserves the right to request items on an ‘as needed’ basis.

INDEMNITY

The Contractor shall, at Contractor’s own expense, protect, defend, indemnify and hold harmless the City, and

its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and

expenses, including reasonable attorney’s fees, resulting from the acts, omissions, or negligence of the

Contractor, or any of Contractor’s officers, employees, agents, representatives, or subcontractors, in any way

connected or otherwise related to their performance or nonperformance of this Contract.

Page 3 of 7

INSURANCE

When proof of insurance is required, it is to be carried out within the following parameters:

(A) Limits of liability and types of coverage required will vary depending on the specifications involved in the

project and the indemnification needs of the City as set forth in such individual project specifications.

(B) All certificates of insurance submitted to the Purchasing Officer, or his or her designee, must list the City

as an additional insured, and be delivered, either by facsimile transmission or mail, directly from the

issuing agent.

(C) It is the responsibility of the insured contractor to confirm that such proofs of insurance are on file with,

and their form acceptable to, the City Purchasing Officer, or his or her designee, respective of the

individual project specifications, prior to the issuance of any purchase order, purchase order contract,

written contract, or professional service.

TITLES AND FEES

All vehicles purchased by the City shall be titled to “City of Saginaw”. Contact the Purchasing Office for title and

license plate instructions.

FORM OF BIDS

(1) Bids submitted in response to any notice shall be submitted according to the following instructions, or the

bid may be disqualified.

a. Bids must be submitted on printed forms furnished by the City Purchasing Officer, or his or her

designee. Voluntary alternates may be attached to the bid form, if necessary.

b. Bids must be in ink or typewritten.

c. Bids must contain the bidder’s complete name, address, and telephone number.

d. Bids must be signed in ink and dated.

e. Bids must include delivery or completion time.

f. If an addendum (Form B02) is issued by the City, it must be signed, dated, and returned with bid.

g. An original bid bond, certified check, or cashier’s check in the amount of five percent (5%) of the

total amount bid must be submitted with any bid in excess of $100,000. If the agreement is for

multiple years, each year should be combined to get your total cost. Facsimiles or copies of the

bid bond will not be accepted, and your bid will be disqualified if submitted in that manner.

h. All erasures or corrections to pricing information must be initialed in ink.

i. In case of a discrepancy between a unit price and its extension, the unit price will be considered

correct, and the bid will be recalculated to determine the amount bid. All additional errors will be

corrected, and the total bid will be adjusted to reflect the corrections.

j. All bids must be submitted to the City Purchasing Office by the date and time specified on bid

forms. The Purchasing Office is located at Saginaw City Hall in room #105.

k. Each bid must be enclosed in a sealed envelope with the “bid number” marked on the front.

l. Once a bid has been submitted, the bidder will not be allowed to withdraw, modify, or correct any

information.

m. The original bid and one (1) copy should be submitted.

(2) The City reserves the right to accept or reject any and all bids, or parts thereof, and to waive any

irregularities which do not materially affect the bid document or otherwise conflict with statute or

ordinance. Any rejections of bids shall be made only if there is a sound documented reason for the same.

Page 4 of 7

§ 14.36, PREFERENCE FOR LOCAL BIDDERS

(A) (1) If the lowest bidder is not a Saginaw-based bidder, as defined above, any Saginaw-based bidder

with a bid within 5% of the lowest bid shall be deemed the lowest bidder if it agrees to reduce its bid to match

the bid of the lowest bidder. Such a bidder will remain bound to all other terms of their original bid. (2) A

lowered bid by a Saginaw-based business which is premised upon, in whole or in part, changes to or variances

to the bid specifications, contract requirements, or scope of work, shall be considered non-responsive and will

not be considered.

(B) If such a Saginaw-based business refuses to reduce its bid to match the lowest bid, then the next

lowest responsive and responsible Saginaw-based business with a bid within 5% of the lowest bid shall be

deemed the lowest bidder if it agrees to reduce its bid to match the bid of the lowest bidder. Such a bidder will

remain bound to all other terms of their original bid.

(C) If no responsive and responsible Saginaw-based businesses within 5% of the lowest bid agree to

reduce their bids, then the contract shall be awarded to the person or business with the lowest, most

responsive, and responsible bid.

(D) In the event of a tie between two (2) or more Saginaw-based businesses, where all other factors

are equal, the award of the bid shall be by coin toss conducted by the Purchasing Officer or his/her designee.

(E) No contract awarded pursuant to this ordinance shall be sublet in any manner that permits 50% or

more of the dollar value of the contract to be performed by a subcontractor or subcontractors who do not meet

the definition of “Saginaw-based business”.

(F) The section shall not waive or constrain, in any manner, the right and prerogative of the City to

reject any and all bids or proposals from any Saginaw-based business which fails to meet the requirements of

any other section of this ordinance, or to reject a bid which is in any way incomplete, irregular, not responsive

or not responsible.

(G) Local preferences shall not be applied in cases of procurements funded, even in part, with federal

dollars, unless such procurement is for architectural and engineering services. When contracting for

architectural and engineering services, local preference may be a selection criterion provided its application

leaves an appropriate number of qualified vendors, given the nature and size of the project, to complete the

contract.

CHECK LIST - BEFORE SUBMITTING YOUR BID:

 Did you check www.saginaw-mi.com to see if there was an addendum issued?

 Is your bid signed, in ink, in BOTH PLACES by an authorized representative of your company?

 Did you provide the payment terms & delivery lead time?

 Is the outside of your envelope (shipping and/or regular) labeled with the bid number?

 Are you submitting your original bid plus one (1) copy as required?

 Did your total bid exceed $100,000? If so, did you include the original bid bond,

certified bank or money order in the amount of 5% of the total bid amount?

Page 5 of 7

Commodity Codes

• NAICS 541380Testing Laboratories

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