Project Information

Bid Title

Workplace Investigation and Case Management Platform

Issuing Agency

Tucson Unified School District

Location

Arizona

Published Date

Sep 25, 2025

Closing Date

Oct 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Workplace Investigation and Case Management Platform

Addenda: 0

Release Date: 9/25/2025

Due Date: 10/15/2025

Post Information

Posted At:Thu, Sep 25, 2025 12:51 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Purpose

Provide a centralized system to guide supervisors through the employee and student disciplinary process, and investigations of community member misconduct on school property, ensuring consistency, compliance, and efficiency.

Core Requirements

• Structured workflows for investigations and corrective actions.
• Customizable templates for interviews, inquiries, and discipline, aligned with bargaining unit agreements and governing board policies.
• Secure, searchable repository of all cases with role-based access controls.
• Integration with Tyler Technologies School ERP Pro HRIS and Azure AD and Synergy single sign-on.
• Supervisor dashboards to track open cases, deadlines, and progress.
• Reporting and analytics to identify trends across sites, classifications, violation types, and time periods.
• Ensure all processes and documentation is in alignment with District policies, Employee Agreements, and State or Federal guidelines.

Preferred Features

• AI-assisted guidance for documentation, policy references, and workflow selection.
• Ability to link related cases and maintain full audit trails.
• Secure collaboration tools for HR, Legal, EEO/Employee Relations, and School Safety.
• Migration of existing disciplinary records and logs.
• Optional electronic delivery and signature of documents.
• Accessible on both desktop and mobile devices.

Implementation & Support

• Vendor-led implementation tailored to District processes.
• Supervisor and administrator training (manuals, webinars, live support).
• Ongoing technical support and maintenance.

Background

Background

• ~7,800 employees across 150 sites.
• 200 supervisors managing 800+ investigations annually.
• Six bargaining units, and governing board policies, each with unique processes.
• Mandatory reporting requirements based on State Board of Education, Arizona Revised Statute, and Federal guidelines.
• Current tools: Jira (intake), Teams (collaboration), SharePoint (resources), Azure AD (SSO), Tyler ERP Pro (HRIS), Synergy (SIS).

Timeline

Release Project Date:

September 25, 2025

Question Submission Deadline:

September 30, 2025, 2:00pm

Question Response Deadline:

October 1, 2025, 4:00pm

Proposal Submission Deadline:

October 15, 2025, 2:00pm

Public Bid Opening:

October 15, 2025, 2:01pm

Join Zoom Meeting
https://tusd1.zoom.us/j/83666027956?from=addon
Meeting ID: 836 6602 7956

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Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561611Investigation Services

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