Project Information

Bid Title

Request for Quotations (RFQ) Traffic Signal Equipment Install

Issuing Agency

Newton city

Location

Iowa

Published Date

Nov 13, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Quotations (RFQ) Traffic Signal Equipment Install
Category:	Public Improvement Projects
Status:	Open
Bid Recipient:	Brandon Schakel

Description: REQUEST FOR QUOTATIONS (RFQ) FOR TRAFFIC SIGNAL EQUIPMENT INSTALL The City of Newton, Iowa is seeking competitive quotations for the public improvement hereafter described. Contractors qualified to perform the work are invited to submit competitive quotations, pursuant to the requirements of Section 26.14 of the Iowa Code. 1.  Description of the Public Improvement Work to be Performed Pursuant to This Solicitation. The public improvement work for which the city is seeking competitive quotations is generally described as follows: Traffic Signal Equipment Install Locations - 1st Avenue & W 3rd Street - 1st Avenue & W 4th Street For more information, please see Related Documents. Publication Date/Time: 11/13/2025 4:40 PM Closing Date/Time: 12/4/2025 11:00 AM Contact Person: City of Newton Public Works 303 W 4th St N Ste 501 Newton, IA 50208 641-792-6622 ext 2318 brandons@newtongov.org Business Hours: 7:30 am - 4:00 pm Fax Number: N/A Related Documents: Traffic Signal Install RFQ 11.13.25

Attachment Preview

REQUEST FOR QUOTATIONS (RFQ)

FOR TRAFFIC SIGNAL EQUIPMENT INSTALL

The City of Newton, Iowa is seeking competitive quotations for the public improvement hereafter

described. Contractors qualified to perform the work are invited to submit competitive quotations,

pursuant to the requirements of Section 26.14 of the Iowa Code.

1. Description of the Public Improvement Work to be Performed Pursuant to This

Solicitation.

The public improvement work for which the city is seeking competitive quotations is generally

described as follows:

Traffic Signal Equipment Install

Locations:

- 1st Avenue & W 3rd Street

- 1st Avenue & W 4th Street

At 1st Ave & W 3rd St:

- Cabinet Assembly: P44 TS2-1 with 16-position backplane and ATC rack

- (1) ATCeX2 Controller

- (1) EDI Monitor Unit

- (1) Clary Battery Backup with 41 Ahr Batteries

- (2) Bus Interface Units (BIUs)

- (1) Power Supply & Accessories

- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna,

Mounts, and Accessories

- APS Buttons (Polara 8-iNS): Buttons, Push Button Signs, iCCU, SDLC Package,

NEMA Plug

At 1st Ave & W 4th St:

- (1) ATCeX2 Controller

- (1) EDI Monitor

- (2) BIUs

- (1) Clary Battery Backup with 41 Ahr Batteries

- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna,

Mounts, and Accessories

The City of Newton is requesting quotations for the installation of traffic signal control

and detection equipment as listed in General Traffic Controls Quote #7826, dated

October 10, 2025. Equipment has been procured separately and will be provided by the

city. The work shall commence upon issuance of the Notice to Proceed, and shall be completed

on or before February 13, 2025 , install completion date dependent upon supply chain.

2. Plans and Specifications.

Plans and specifications for City of Newton Traffic Signal Equipment install project are

available for inspection in the office of the Public Works Director 303 W 4th St N, Suite 501,

Newton, Iowa, or by contacting the Public Works office at 641-792-6622 ext. 2318

3. Site Visit.

Interested contractors are further advised that a site visit may be arranged by contacting Mike

Ward, operations superintended at 641-792-6622 ext. 2310.

4. Time, Place and Manner for Filing Competitive Quotations.

Competitive quotations for Traffic Signal Equipment Install shall be filed in one of the below

manners to the office of the Public Works Director 303 W 4th St N, Suite 501, Newton, Iowa, on or

before 11:00 am on December 4th, 2025.

(1) placing them in the United States Mail, appropriately stamped and addressed to the

Public Works Director office at the City of Newton, 303 W 4th St N, Suite 501, Newton,

Iowa 50208;

(2) filing them in person / in hand at the office of the Public Works Director’s office at the

address listed above;

5. Competitive Quotations to be Submitted on Form Provided.

Competitive quotations shall be filed on the Competitive Quotation form provided by the City and

included with this RFQ. Competitive quotations which are filed in any other form shall be

determined to be non-responsive and shall be rejected by the City.

6. Costs to be Included in Competitive Quotations Submitted by Contractors;

Documentation of Certain Costs.

Interested contractors are required to include in their competitive quotations the price for labor,

equipment and supplies required to perform the work.

7. Quotation and Evidence of Insurance Required.

Each contractor submitting a quotation pursuant to this RFQ shall include with its quotation a

certificate or certificates of insurance, evidencing insurance with coverage’s and in amounts as

required by the City.

8. Project Notes.

- Execution of the City’s standard contract.

- Completion of work by February 15, 2025, , install completion date dependent upon

supply chain.

- Compliance with all manufacturer installation requirements.

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9. Sales Tax.

The City will issue special sales tax exemption certificates to the contractor awarded the contract to

perform the work and to its subcontractors, pursuant to Iowa Code Section 422.42, (15) and (16)

and Iowa Code Section 422.47 (5). The contractor awarded the contract for the work and its

subcontractors should present such certificate when procuring materials and equipment for the

project, and should not pay sales tax for such materials and equipment. Accordingly, the

contractor should not include sales tax in its competitive quotation for the work. The city will not

accept contractor claims for reimbursement of sales tax, will not attempt to obtain a refund of sales

taxes paid from the State of Iowa, and will not reimburse the contractor for any sales taxes

mistakenly paid by it or its subcontractors.

10. Evaluation of Competitive Quotations.

If a quoting contractor does not submit its quotation on the form required by the governmental

entity, or does not provide all information or documentation or make all commitments required by

the governmental entity, or does not cause said form to be executed as required by the

governmental entity, said quotation shall be determined to be non-responsive and shall be rejected

by the governmental entity.

11. Completion Date and Liquidated Damages.

The Contractor hereby agrees to fully complete the project by February 15, 2025, install

completion date dependent upon supply chain.; and to pay liquidated damages for

noncompliance with said completion provisions at the rate of Two Hundred dollars ($200) for each

calendar day thereafter that the work remains incomplete.

12. Execution of Contract Upon Acceptance and Evidence of Insurance.

Upon the City’s determination which contractor has submitted the lowest responsive, responsible

quotation, the City will take action to award the contract to that contractor, conditioned upon the

contractor’s submission, and the City’s approval, of the contractor’s evidence of insurance, and

further conditioned upon the contractor’s execution of a contract in the form provided by the City.

13. Attachments.

a. Competitive Quotation Form

b. Equipment Sheet

c. Specification Sheet

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COMPETITIVE QUOTATION FORM

TRAFFIC SIGNAL EQUIPMENT INSTALL PROJECT

CITY OF NEWTON, IOWA

I.

Description of Public Improvement Work to be performed:

The undersigned Quoting Contractor hereby proposes to perform all work necessary to complete the

following described public improvement:

Traffic Signal Equipment Install

Locations:

- 1st Avenue & W 3rd Street

- 1st Avenue & W 4th Street

At 1st Ave & W 3rd St:

- Cabinet Assembly: P44 TS2-1 with 16-position backplane and ATC rack

- (1) ATCeX2 Controller

- (1) EDI Monitor Unit

- (1) Clary Battery Backup with 41 Ahr Batteries

- (2) Bus Interface Units (BIUs)

- (1) Power Supply & Accessories

- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna, Mounts, and

Accessories

- APS Buttons (Polara 8-iNS): Buttons, Push Button Signs, iCCU, SDLC Package, NEMA Plug

At 1st Ave & W 4th St:

- (1) ATCeX2 Controller

- (1) EDI Monitor

- (2) BIUs

- (1) Clary Battery Backup with 41 Ahr Batteries

- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna, Mounts, and

Accessories

The City of Newton is requesting quotations for the installation of traffic signal control

and detection equipment as listed in General Traffic Controls Quote #7826, dated

October 10, 2025. Equipment has been procured separately and will be provided by the

city. The work shall commence upon issuance of the Notice to Proceed, and shall be

completed on or before Completion of work by February 15, 2025, install completion

date dependent upon supply chain.

II.

Quoting Contractor’s Price for Construction of the Public Improvement:

The Quoting Contractor agrees to perform all work necessary to complete the public improvement project,

as described above and as further described in the project plans and specifications now on file in the office

of the Community Development Director, for and in consideration of the City’s payment of the following

prices which include all labor, equipment, materials, and supplies required to perform the work and complete

the improvement:

Item

Description

Labor to install

traffic signal

equipment at

1st Ave and W

3rd and 4th St

Units

LS

Est. Qty.

1

Unit Price

$_______

Amount

$_______

Total Quoted Cost: $_________

III. Quoting Contractor’s Acknowledgments:`

The Quoting Contractor hereby acknowledges that the City of Newton (hereinafter City) reserves the right

to:

1. Reject any, or all, competitive quotations. Award of the contract, if any, shall be made to be to the

lowest responsive, responsible bidder;

2. Make such alterations in the contract documents or in the proposal quantities as it determines

necessary in accordance with the contract documents after execution of the contract. Such

alterations shall not be considered a waiver of any conditions of the contract documents, and shall

not invalidate any of the provisions thereof.

IV. Quoting Contractor’s Agreements:

The Quoting Contractor hereby agrees:

1. To enter into a Contract to Construct a Public Improvement with the City, if this Competitive

Quotation is selected, in the form provided by the City.

2. To provide proof of insurance as required in the RFQ.

3. To complete the work on or before Completion of work by February 15, 2025, , install

completion date dependent upon supply chain.

4. To construct the work in accordance with the project plans and specifications, the Iowa Statewide

Urban Standard Specifications for Public Improvements, 2025 Edition (a.k.a. Iowa SUDAS

Specifications, 2025 Edition), and as further modified by any supplemental specifications and

special provisions included in the contract documents.

5. To not include sales tax in this Competitive Quotation, with the understanding that the City will

issue a sales tax exemption certificate for purchase of materials to be incorporated into the project.

2

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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