Project Information

Bid Title

Apparatus Servicing

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Mar 10, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Apparatus Servicing

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on annual fire apparatus inspection and servicing for the Fire Department. Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations no later than 2:00 p.m. March 24, 2026 at which time bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days. Bidding documents may be obtained at Smyrna Town Hall during regular business hours or www.townofsmyrna.org .  Quotations should be mailed or hand delivered to:

Sierra Lowry
Smyrna Town Hall
Sealed Bid Annual Fire Department
Apparatus Servicing / March 24 @ 2:00 p.m.
315 South Lowry Street
Smyrna, TN  37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or informalities and to accept any bid deemed to be in the best interest of the Town.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on annual fire apparatus inspection and servicing

for the Fire Department. Bidders shall submit sealed quotations in the format specified in the

Invitation to Submit Quotations no later than 2:00 p.m. March 24, 2026 at which time bids

will be publicly opened and read aloud. No bid may be withdrawn after the scheduled closing

time for a period of 90 days. Bidding documents may be obtained at Smyrna Town Hall during

regular business hours or www.townofsmyrna.org. Quotations should be mailed or hand

delivered to:

Sierra Lowry

Smyrna Town Hall

Sealed Bid Annual Fire Department

Apparatus Servicing / March 24 @ 2:00 p.m.

315 South Lowry Street

Smyrna, TN 37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the

basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected

classification.

Verbal quotations or quotations received after the closing date will not be accepted. The Town

of Smyrna reserves the right to reject any and all bids, to waive technicalities or informalities

and to accept any bid deemed to be in the best interest of the Town.

SUBMITTED BY: SIERRA LOWRY

FINANCE DIRECTOR

TO BE RUN:

March 10, 2026

_____________________

COMPANY

TABLE OF CONTENTS

SECTION I - General Information

SECTION II - Specifications

SECTION III - Price Quotation & Agreement

SECTION IV - Specification Compliance

Page

3

5

15

24

2

SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires to obtain quotes on annual fire apparatus inspections,

maintenance, services and repairs for the Fire Department for a two-year term ending June

30, 2028. This work shall be performed by Certified EVT Emergency Vehicle Technicians

who have been factory trained in inspection, testing, and repair of fire pumps, piston

pumps, aerial devices, as well as other hydraulic and mechanical systems related to

Emergency Fire Apparatus. Bidder must be presently working on this type apparatus with

favorable references from at least 2 other Fire Departments. Bidder must provide all

necessary tools and equipment to perform annual pump certification to meet NFPA

requirements.

Smyrna Town Hall location

315 South Lowry Street

Smyrna, TN 37167

Smyrna Fire Station

145 South Lowry Street

Smyrna, TN 37167

Questions should be directed to Assistant Chief Camron Phelps (615) 459-9735 ext.

7579 or e-mail: camron.phelps@townofsmyrna.org.

B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town. No bid

may be withdrawn after the scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not take

advantage of any unintentional error or omission, but shall fully address the full intent and

meaning of each aspect of the specifications.

D. Section III, IV and Agreement shall be completed and included as an integral part of each

bidder’s proposal.

E. Freight shall be paid by vendor and should be included in unit price bid.

F. The Town is a tax-exempt organization.

G. Mail is delivered after 11:00 a.m. Monday through Friday.

H. Bid quotations must be submitted on the Town’s quotation page(s).

I. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and

Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will affirmatively

insure that in any contract entered into pursuant to this advertisement, minority business

enterprises will be afforded full opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, color, creed, sex, handicap or national

origin in consideration for an award.

3

J. By submission of this bid, each bidder/proposer and each person signing on behalf of

any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that each

bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran Divestment Act. State of

TN_Debarred_Vendors.pdf

4

SECTION II - SPECIFICATIONS FOR SERVICING

The Town of Smyrna requests annual quotations on apparatus inspections and repairs. Semi

Annual inspections shall take place in April and October. The attached checklist on page 23

shall be completed and submitted upon the completion of inspection and servicing of

each apparatus. The price quoted should include all oils, filters, grease, pump packing

adjustment, pump test, brake and, if applicable, clutch adjustments. Any defects found will be

repaired at normal shop labor rate per hour plus parts. Vendor will provide a detailed written

quote with breakdown of parts, labor and any travel expenses prior to start of repair work.

Authorization from Chief Goss or designee is required before repairs are made. Services,

inspections and minor repairs will be performed on site, any major repairs requiring lifts, heavy

jacks, welding, or engine work will be quoted and may be done at Bidders facility. The invoice

will include a detailed breakdown of all charges on repair work performed.

THIS ORDER WILL EXPIRE JUNE 30, 2028. Upon mutual agreement of both parties, the

bid quotes may be renewed by the Town of Smyrna for a period of two successive two-year

periods under the same price, terms, and conditions as submitted in this proposal.

Contract Agreement

Successful bidder will be expected to enter into a contract Agreement with the Town of

Smyrna. Agreements shall be signed and attested, but not dated, by the proper business

representative and submitted with the bid proposal. An executed contract will be forwarded

to the winning vendor after Council approval.

APRIL INSPECTIONS AND REPAIRS

ENGINE LUBRICATION

Change oil

Change oil filter

Check engine for leaks

COOLING SYSTEM

Check coolant level and change coolant filter

Test coolant Nitrite level (1200 ppm), adjust as required

Test coolant antifreeze protection level and adjust as required to protect engines

from extreme weather conditions for this area

Inspect belts for wear and tension, adjust or replace as needed for proper operation

Inspect hoses for deterioration, replace as needed for proper operation

Inspect radiator for cooling efficiency, circulation, and condition

Test radiator cap to meet engine pressure rating for cooling system

Pressure test system for leaks

Inspect water pump for leaks

Inspect fan drive and clutch

AIR INDUCTION SYSTEM

Inspect air filter, replace as required based on condition at time of inspection

Check system for leaks, broken clamps and deterioration of components

Check turbocharger performance

5

Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.