Project Information

Bid Title

6564 Bid-BOE-NEW SCHOOL CONSTRUCTION PROJECT THIRD PARTY CODE REVIEW

Issuing Agency

Trumbull town

Location

Connecticut

Published Date

Feb 27, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

6564

Original Source

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Project Description

Bid Number:	6564
Bid Title:	6564 Bid-BOE-NEW SCHOOL CONSTRUCTION PROJECT THIRD PARTY CODE REVIEW
Category:	Bid Invitations
Status:	Open

Publication Date/Time: 2/27/2026 12:00 AM Closing Date/Time: 3/25/2026 2:00 PM Related Documents: 6564 Bid -THIRD PARTY CODE REVIEW New HillCrest School MS

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TOWN of TRUMBULL

BOARD OF EDUCATION

NEW SCHOOL CONSTRUCTION PROJECT

THIRD PARTY CODE REVIEW

REQUEST FOR QUALIFICATIONS / REQUEST FOR PROPOSAL

RFQ-P: 6564

DUE: March 25, 2026, AT 2:00PM

GENERAL INSTRUCTIONS

The Town of Trumbull on behalf of the Hillcrest Middle School Building Committee (HMSBC) is seeking to contract with a

qualified firm to provide Third Party Code Review (hereafter Code Reviewer) services for the construction of the new Hillcrest

middle school. The new building is anticipated to be 139,283 square feet, portions of which will be multi-story. The Design Team

is led by TSKP Studio (Architect), with support from Michael Horton Associates (Structural), CMTA (Mechanical, Electrical, &

Plumbing), Langan (Civil), and Newcomb Boyd (Technology/Security). The Town’s PM is Arcadis-US, Inc. The Trumbull Board

of Education has been awarded by Referendum and help from State funding for a new Hillcrest Middle School State with a

selected Building Committee to bring the project to fruition.

New Hillcrest Middle school, located at 530 Daniels Farm Rd,

Trumbull, CT 06611, State Project No. 144-0108N

1. PREPARATION FOR PROPOSALS

a) Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one

(1) ORIGINAL and ten (10) exact copies and one (1) EXACT ELECTRONIC COPY on a thumb drive or a CD.

Bidders should submit bids in a clear, concise and legible manner to permit proper evaluation of responsive bids.

Submission shall be in a sealed envelope and plainly marked on the outside as “THIRD PARTY CODE REVIEW”.

The envelope shall bare on the outside the name of the proposer and its address.

b) Bidders may also submit, under separate cover with their proposal, any samples of reports and documents that are

necessary to meet the requirements (deliverables) such as Bid bond, all qualifications, reference, subcontractors if

applicable, non-collusion form as noted of this request should a purchase order and Contract be awarded.

c) No oral, email, telephone or telegraphic responses will be considered. Proposals received after the advertised time

and date due shall not be opened or considered. The Town reserves the right to communicate with any or all of the

proposers to clarify the provisions of Proposals. The Town further reserves the right to request additional information

from any proposer at any time after proposals are opened.

2.

PROPOSAL SUBMISSION

a) Proposals are to be completed (unless directed otherwise in the specifications), printed, signed by an authorized agent,

and sealed in an envelope (including all official literature, brochures, etc., which support this request) and addressed as

follows:

RFP #6564 DUE: March 25, 2026, at 2:00 PM

THIRD PARTY CODE REVIEW

Trumbull Town Hall – Attn: Kevin J Bova, Purchasing Agent

5866 Main Street, Trumbull CT 06611

b) All Proposals must be made on the enclosed Proposal form. All blank spaces for Proposal prices must be filled in, in ink

or typewritten, and the proposal form must be fully completed and executed when submitted.

c) The party signing the formal proposal must be authorized by your organization to contractually bind your firm with regard

to prices and related contractual obligations for the contractual period requested.

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d) The Town reserves the right to correct, after proposer verification, any mistake in a proposal that is a clerical error, such

as a price extension or decimal point error.

3.

PROPOSAL RESPONSE TIME

Responses to this request shall be received at the office of the Purchasing Agent, Town Hall prior to the advertised hour (noted

above) of opening, at which time all proposals (total proposal amount only) shall be publicly opened and read aloud. A proposer

may withdraw a proposal at any time prior to the above scheduled date and time. Any proposal received after the above

scheduled date and time shall not be considered or opened. No proposer may withdraw a proposal within Ninety (90) days

after the actual proposal opening.

4.

TOWN OPTIONS

The Town reserves the right to accept all or any part of a proposal, reject any or all proposals and to waive any requirements,

informalities or irregularities, technical defects or non-material deficiencies in a proposal. The Town also reserves the right, if

applicable, to award the purchase of individual items under this RFP to any combination of separate proposals or proposers.

The award shall be made after careful consideration of all factors including but not limited to price.

5.

TAX EXEMPT

The Town of Trumbull is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut.

Such taxes must not be included in the proposal price. The Town of Trumbull Tax Exempt number is 05-010 31-000.

6.

INQUIRIES & ADDENDUMS

a) All technical inquiries regarding this request may be directed to Robert Tencza at robert.tencza@arcadis.com. All other

questions shall be directed to KEVIN BOVA (203) 452.5042 Kbova@trumbull-ct.gov .

b) No inquiries shall be responded to that are received after March 18 2026, by close of

business 5pm.

c) Answers to questions the Town deems to be in the interest of all proposers will be posted as an addendum on the Town

web site under Purchasing/Bid Opportunities.

d) The Town reserves the right to communicate with any or all of the proposers to clarify the provisions of this request; the

Town further reserves the right to request additional information from any proposer at any time after proposals are

opened.

e) It is the sole responsibility of a proposer to verify any addendums that may have been issued relating to this

request prior to submission of a proposal. Any notice of addendum shall be published on the Town website

(www.trumbull-ct.gov ) in the Purchasing Department Section (Bid Notices) . Submission of a response that

does not address any changes or addendums may result in a disqualification of a proposal submission.

7.

ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

Any assignment or subcontracting by a proposer, bidder, supplier, or contractor for work to be performed, or Goods and/or

services to be provided, in whole or in part, and any other interest in conjunction with a Town Procurement shall not be

permitted without the express written consent of the Town of Trumbull

8.

HOLD HARMLESS CLAUSE

Any contractor or subcontractor of the Town agrees to indemnify, hold harmless and defend the Town from and against any

and all liability for loss, damage or expense which the Town may suffer or for which the Town may be held liable by reason

of injury, including death, to any person or damage to any property arising out of or in any manner connected with the

operations to be performed under this request and subsequent Contract, whether or not due in whole or in part of any act,

omission or negligence of the Town or any of its representatives or employees.

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9.

WORK REGULATIONS, STANDARDS AND FEDERAL AND STATE PREVAILING WAGE

All work activities performed in association with this request must be performed and completed for the Town in accordance

with current Federal State and Local regulations. All services performed shall also conform to the latest OSHA standards

and/or regulations.

10. INSURANCE

The successful proposer shall provide the Town Purchasing Agent with a Certificate of Insurance before work commences.

The Town shall be named as an additional insured with Insurance Company licensed to write such insurance in Connecticut,

against the following risks and in not less than the following amounts:

The Code Reviewer shall be responsible for maintaining insurance coverage in force for the term of the contract of the kinds

and adequate amounts to secure all the Code Reviewer’ S obligations under this contract with an insurance company(ies)

with an AM Best Rating of A-VIII or better licensed to write such insurance in the State of Connecticut and acceptable to the

the Town.

The insurer shall provide the HMSBC, and the Town with Certificates of Insurance signed by an authorized representative

of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer

shall give the HMSBC and the Town written notice at least thirty (30) days in advance of any termination, expiration, or any

and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the Code

Reviewer’ s responsibility under this contract.

a. The Code Reviewer, at the Code Reviewer’s own cost and expense, shall procure and maintain all insurances

required and shall include the Town of Trumbull, the Trumbull Board of Education, as additional insureds on

all contracts, except Workers' Compensation and Professional Errors and Omissions coverage.

b. In order to facilitate this requirement for insurance, it is recommended that the Code Reviewer forward a copy

of these requirements to the Code Reviewer’ s insurance representative(s).

2. SPECIFIC REQUIREMENTS

a. WORKERS' COMPENSATION INSURANCE

b. The Code Reviewer shall provide statutory Workers' Compensation Insurance, including Employer's Liability

with limits of:

i. $ 1,000,000

Each Accident

ii. $ 1,000,000

Disease, Policy Limit

iii. $ 1,000,000

Disease, Each Employee.

c. COMMERCIAL GENERAL LIABILITY INSURANCE

i. The Code Reviewer shall carry Commercial General Liability insurance. A per occurrence limit of at

least $1,000,000 combined single limit bodily injury and property damage is required. The Aggregate

limit will be not less than $2,000,000. Any deviations from the standard unendorsed form will be

noted on the Certificate of Insurance.

d. BUSINESS AUTOMOBILE LIABILITY INSURANCE

i. The Code Reviewer shall carry Business Automobile Liability Insurance. A per occurrence limit of

$1,000,000 combined single limit bodily injury and property damage is required. "Any Auto" (symbol

1 or equivalent) is required. Any deviations from the standard unendorsed form will be noted on the

Certificate of Insurance.

e. PROFESSIONAL LIABILITY INSURANCE

i. The Code Reviewer shall carry Professional Liability Insurance in the amount of $1,000,000 per

claim/aggregate basis prior to commencement of services on the project; coverage shall be

maintained in effect continuously for a period of at least five (5) years after substantial completion of

the project.

f. EXCESS UMBRELLA LIABILITY INSURANCE

i. The Code Reviewer shall carry excess liability insurance in the amount of at least $2,000,000 overlaying employers’ liability,

commercial general liability (including completed operations), and business automobile liability coverage.

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The insurance policy must contain the additional provision wherein the company agrees that Thirty (30) days prior to

termination, expiration, cancellation or reduction of the insurance afforded by this policy with respect to the contract involved,

written notice will be served by registered mail to the Purchasing Agent, Town of Trumbull.

Additionally, the successful proposer (Contractor) shall provide adequate statutory Workmen’s Compensation Insurance for all

labor employed on this project, and comprehensive General Public Liability Insurance (Coverage “B”)

a) SUBCONTRACTOR REQUIREMENTS

The Code Reviewer shall require that any subcontractor and/or independent contractor hired by the Code Reviewer to

carry enough insurance and to obtain Certificates of Insurance before subcontractors and/or independent contractors

are permitted to begin work. All subcontractors if applicable, shall carry insurance equal to the amounts required of the

Code Reviewer. The Code Reviewer shall require that the Town of Trumbull, the Trumbull Board of Education, and the

HMSBC are listed as additional insureds on all subcontractor’s insurance before being permitted to begin work. The

Code Reviewer and all subcontractors and their insurers shall waive all rights of subrogation against the Town of

Trumbull, the Trumbull Board of Education, and the HMSBC, and their officers, agents, servants, and employees for

losses arising from work performed by each under the Contract established.

The insurance policy must contain the additional provision wherein the company agrees that Thirty (30) days prior to

termination, expiration, cancellation or reduction of the insurance afforded by this policy with respect to the contract involved,

written notice will be served by registered mail to the Purchasing Agent, Town of Trumbull.

Additionally, the successful proposer (Contractor) shall provide adequate statutory Workmen’s Compensation Insurance for

all labor employed on this project, and comprehensive General Public Liability Insurance (Coverage “B”)

The successful proposer (Contractor) and each Subcontractor agree that their insurance carriers waive subrogation against

the Town, its agents or employees with respect to any loss covered by the Contractor’s and each Subcontractor’s insurance.

1. Errors & Omissions Insurance must be documented in the amount of $2,000,000.

Liability Insurance. The Consultant, upon the submission of a proposal shall deliver to the Town of Trumbull proof of

professional liability insurance in the sum of $1,000,000 (one million dollars) issued by a reputable insurance company. This

insurance must be maintained throughout this engagement and proof thereof must be provided upon request.

11. CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a Public Bid or bid waived process so as to

avoid any appearance of impropriety or Conflict of interest; and public officials cannot circumvent the intent of this Ordinance

by receiving town work through a bid waiver, as proscribed by the Trumbull Town Charter.

12. DELIVERY TIME IS OF THE ESSENCE

Special consideration may be given to bidders that provide an expedited delivery. It is expected that the Work will be completed

within 90 calendar days,

13. STATEMENT OF experience AND REFERENCES

Bidders shall complete and submit the “Statement of Qualifications” section of this request along with the References form. The

Town and HCBC may make such investigations as necessary, and it deems appropriate to determine the qualifications of the

proposer to perform the work required. If the Town is not satisfied that the proposer is properly qualified, the Town along with

Engineering Department reserves the right to reject the proposal of said proposer.

14. AWARD AND AUTHORITY & PRICING

The Town, along with the input from the hired project consultants, will review all proposals and make recommendations

to the HMSBC. The HMSBC will make the final decision as to appropriate proposal to award. The Purchasing Agent of

the Town shall issue notification of award in writing along with a town Standard Contract, then a Purchase Order (PO).

PRICING

All lump sum fees and hourly rates quoted shall remain firm fixed for a period 90 days from the date of proposal opening.

TOWN of TRUMBULL

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BOARD OF EDUCATION

NEW SCHOOL CONSTRUCTION PROJECT

THIRD PARTY CODE REVIEW

REQUEST FOR QUALIFICATIONS / REQUEST FOR PROPOSAL

RFQ-P: 6564

DUE: March 25, 2026, AT 2:00PM

I. SCOPE OF WORK Requirements

BASIC SCOPE OF SERVICES

The basic scope of Independent 3rd Party Code Reviewer services shall be based on the

above noted project description:

• Construction. Conduct reviews of the submitted construction documents and

specifications to determine the degree of compliance with the 2022 Connecticut State

Building, 2022 Connecticut Fire Safety Code, and 2022 Connecticut Fire Prevention Code,

and the 2010 ADA Standards for Accessible Design, and any other applicable codes and

standards. This review shall include any revisions or replies submitted in response to

review comments.

• Prepare and submit a written Plan Review Record (PRR) [MS Word format] and an IBC

Plan Review Record summarizing the review findings, which will present issues of non-

compliance or areas requiring clarification together with the applicable Code references.

• Conduct a review of the plans and specifications to determine the degree of compliance

with Section 504 of the Rehabilitation Act of 1973 and The Americans with Disabilities Act

of 1990, including the 2010 ADA Standards for Accessible Design. Submit a letter about

your findings.

• Include the results of your documents review, a log of coordination items, noted during the

code compliance review that contractors could use to start a change order process.

• Complete and submit the initial review(s) within thirty (30) days of receipt of authorization

to proceed. Complete all subsequent reviews of revised documents within seven (7)

calendar days from date of receipt. Electronic copy of the documents and one full-size

hard copy set of the drawings will be provided.

• Upon satisfactory resolution of all items within the Plan Review Record (PPR), submit a

completed PRR with signoffs for each numbered item along with the IBC Plan Review

Record for the scheduled PCR dates. Stamp and sign reviewed documents with revisions

where required.

• Include all stakeholder inquiries, video and in-person meetings and travel costs to and

from meetings.

SCHEDULE

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