Project Information

Bid Title

EMERGENCY PREPARED MEALS DISTRIBUTION *Updated 01/20/2026*

Issuing Agency

Alameda County

Location

California

Published Date

Jan 20, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #2025-SSA-WBA-EPMD

Original Source

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Bid Documents

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Project Description

Contracting opportunity

Bid Number RFP #2025-SSA-WBA-EPMD

EMERGENCY PREPARED MEALS DISTRIBUTION *Updated 01/20/2026*

• Category

  Goods and Services

• Due Date/Time

  01/30/2026
  
  2:00 PM
  

• Contact Person

  
  Ramil Rivera
  
  
  (510) 268-2441
  

• Estimated Award Date

• Special Notes/ Comments

Posted Date

12/17/2025

• Addendum #1 and Q&A - 01/20/2026

Project Related Documents

• Request for Interest/ Proposal/Quotation (RFI/P/Q)

  3151_RFP#2025-SSA-WBA-EPMD(final).pdf

• RFP/Q Addendum

  3151_RFP#2025-SSA-WBA-EPMDBidResponsePacket(final).pdf 3151_RFP#2025-SSA-WBA-EPMDBidFormEmergencyPreparedMealsDistribution.xlsx 3151_RFP#2025-SSA-WBA-EPMD_Addendum#1.pdf 3151_RFP#2025-SSA-WBA-EPMD_Q&A.pdf

Attachment Preview

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL NO. 2025-SSA-WBA-EPMD

for

EMERGENCY PREPARED MEALS DISTRIBUTION

For complete information regarding this project, see Request for Proposal (RFP) posted at

Alameda County Contracting Opportunities [https://gsa.acgov.org/do-business-with-

us/contracting-opportunities/] or contact the County representative listed below.

Thank you for your interest!

Contact Person: Ramil Rivera, Program Financial Specialist

Phone Number: (510) 268-2441

Email Address: RCRivera@acgov.org

Alameda County Social Services Agency – Finance/Contracts Office

RESPONSE DUE

by

2:00 PM

on January 22, 2026

By Mail:

Alameda County Social Services Agency / Contracts Office

RFP No. 2025-SSA-WBA-EPMD

Emergency Prepared Meals Distribution

Attn: Ramil Rivera

1111 Jackson Street, 1st Floor, Suite 103

Oakland, CA 94607

or

Schedule an appointment to drop off your submission

Alameda County is committed to reducing environmental impacts across our entire supply

chain. If printing this document, please print only what you need, print double-sided, and use

recycled-content paper

CALENDAR OF EVENTS

REQUEST FOR PROPOSAL No. 2025-SSA-WBA-EPMD

EMERGENCY PREPARED MEALS DISTRIBUTION

RFP Issued

EVENT

DATE/LOCATION

December 17, 2025

December 22, 2025, 10:00 a.m. (PST)

Microsoft Teams meeting

Bidders Conference No. 1

Join on your computer, mobile app or room device

Join the meeting now

Meeting ID: 229 389 681 862 26

Passcode: VD6Bw7ye

Download Teams | Join on the web

Or call in (audio only)

+1 415-915-3950,,829044553# United States (Local)

(888) 715-8170,,829044553# United States (Toll-free)

Phone Conference ID: 829 044 553#

Find a local number | Learn More

December 23, 2025, 1:00 p.m. (PST)

Microsoft Teams meeting

Bidders Conference No. 2

Join on your computer, mobile app or room device

Join the meeting now

Meeting ID: 262 549 171 136 02

Passcode: Qe2Tv3RC

Download Teams | Join on the web

Written Questions Due via Email:

RCRivera@acgov.org

Bidders Conferences List of Attendees Issued

Addendum Issued [only if necessary to amend RFP]

Questions & Answers Issued

Response Due

1111 Jackson Street, Suite 103, Oakland, CA 94607

Evaluation Period

Notice of Intent to Award Issued

Board of Supervisors Consideration Award Date

Contract Start Date

Or call in (audio only)

+1 415-915-3950,,736687463# United States (Local)

(888) 715-8170,,736687463# United States (Toll-free)

Phone Conference ID: 736 687 463#

Find a local number | Learn More

December 24, 2025 by 2:00 p.m.

January 12, 2026

January 12, 2026

January 12, 2026

January 22, 2026 by 2:00 p.m.

January 22 through February 6, 2026

February 13, 2026

TBD

April 1, 2026

NOTE: All dates are tentative and subject to change.

RFP No. 2025-SSA-WBA-EPMD

Page 2

Specifications, Terms, and Conditions

for RFP No. 2025-SSA-WBA-EPMD

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL (RFP) No. 2025-SSA-WBA-EPMD

SPECIFICATIONS, TERMS, AND CONDITIONS

for

Emergency Prepared Meals Distribution

TABLE OF CONTENTS

Page

CALENDAR OF EVENTS ....................................................................................................................... 2

I. ACRONYM AND TERM GLOSSARY............................................................................................. 4

II. STATEMENT OF WORK ............................................................................................................ 5

A. INTENT .................................................................................................................................. 5

B. SCOPE .................................................................................................................................... 5

C. BACKGROUND ....................................................................................................................... 7

D. BIDDER MINIMUM QUALIFICATIONS ................................................................................... 7

E. SPECIFIC REQUIREMENTS ..................................................................................................... 8

F. DELIVERABLES / REPORTS ................................................................................................... 12

G. BIDDERS CONFERENCES...................................................................................................... 15

III. COUNTY PROCEDURES, TERMS, AND CONDITIONS ................................................................ 16

A. EVALUATION CRITERIA / SELECTION COMMITTEE ............................................................. 16

B. CONTRACT EVALUATION AND ASSESSMENT...................................................................... 22

C. NOTICE OF INTENT TO AWARD........................................................................................... 22

D. BID PROTEST / APPEALS PROCESS ...................................................................................... 23

E. TERM / TERMINATION / RENEWAL..................................................................................... 25

F. PRICING ............................................................................................................................... 26

G. AWARD................................................................................................................................ 27

H. METHOD OF ORDERING...................................................................................................... 29

I. INVOICING........................................................................................................................... 30

L. ACCOUNT MANAGER / SUPPORT STAFF............................................................................. 31

IV. INSTRUCTIONS TO BIDDERS .................................................................................................. 32

A. COUNTY CONTACTS ............................................................................................................ 32

B. SUBMITTAL OF PROPOSALS ................................................................................................ 32

ATTACHMENT

ATTACHMENT NO. 1 – BID RESPONSE PACKET (separate document)

RFP No. 2025-SSA-WBA-EPMD

Page 3

Specifications, Terms, and Conditions

for RFP No. 2025-SSA-WBA-EPMD

I. ACRONYM AND TERM GLOSSARY

Unless otherwise noted, the terms below may be upper or lower case. Acronyms will always be

uppercase.

Bid

Bidder

Board

WBA

Contractor

County

CSC

Federal

FY

Labor Code

PO

Proposal

RBA

Response

RFP

ACSSA

State

A bidder’s response to this RFP

The specific person or entity responding to this RFP

The County of Alameda Board of Supervisors

Workforce and Benefits Administration

When capitalized, shall refer to selected bidder that is awarded a contract

When capitalized, shall refer to the County of Alameda.

County Selection Committee

United States Federal Government, its departments and/or agencies

Fiscal year

California Labor Code

Purchase Order

A bidder’s response to this RFP

Results-Based Accountability

Bidder’s proposal submitted in reply to RFP

Request for Proposal; this document, which is the County of Alameda’s request for

contractors’/bidders’ proposal to provide the goods and/or services being solicited

herein; also referred herein as RFP

Alameda County Social Services Agency

State of California, its departments, and/or agencies.

RFP No. 2025-SSA-WBA-EPMD

Page 4

Specifications, Terms, and Conditions

for RFP No. 2025-SSA-WBA-EPMD

II. STATEMENT OF WORK

A. INTENT

This Request for Proposal (RFP) is to search for qualified vendors for the provision and

distribution of the Emergency Prepared Meals Distribution services being requested by

the Alameda County Social Services Agency (ACSSA).

The County intends to award a one (1)-year contract to the selected Bidder(s) who meet

the services delivery criteria and are most capable of meeting the County’s requirements.

This is a one-time funding opportunity.

B. SCOPE

ACSSA is seeking proposals from community-based organizations, educational entities,

faith-based organizations, nonprofit and for-profit agencies (private and public) that have

the expertise and capacity to provide prepared meals distribution and delivery services.

Bidders are encouraged to submit collaborative and innovative service delivery proposals

that meet the specific purpose of this RFP.

Prepared Meals Distribution and Delivery Services

Prepared meals distribution and delivery activities may include, but are not limited to,

meal preparation, meal delivery, grab-and-go meals, mobile or fixed meal distribution

sites, and other forms of prepared meal distribution. Bidders should be equipped to

provide nutritious hot or cold prepared meals that may include breakfast, lunch, and

dinner, as well as condiments and dinnerware for each meal. A list of menu items that

can be prepared and provided for meal delivery and preparation is also required,

including food options for homebound seniors, youth, and individuals and families with

food restrictions, i.e., diabetics/low-glycemic, gluten-free, vegetarian, halal, food

allergies, etc. Meals distributed to outdoor settlements should incorporate disposal

protocols using sustainable/compostable materials that do not leave behind food and

packaging waste. Meals should be distributed in a manner that adheres to public health

safety orders and recommendations.

Connections to Additional Food Assistance and Public Benefits Programs

Food distribution activities should seek to connect individuals served with additional

resources and public benefits programs, including Women, Infants & Children (WIC)

Supplemental Nutrition, free and reduced-price school meals, Meals on Wheels, and

other public benefits programs. Partnerships featuring coordinated service delivery

models and/or formal referral processes with agencies providing other public benefits

information and referral assistance to the general public and to outdoor settlements are

especially encouraged to apply.

RFP No. 2025-SSA-WBA-EPMD

Page 5

Commodity Codes

• NAICS 722310Food Service Contractors
• NAICS 722320Caterers

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