Project Information

Bid Title

Request for Qualifications, Baggage Handling System Upgrade #26-44-1897

Issuing Agency

Spokane International Airport

Location

Washington

Published Date

May 6, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

05/06/2026

Request for Qualifications, Baggage Handling System Upgrade #26-44-1897

RFQ Document

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REQUEST FOR QUALIFICATIONS

Professional Engineering Services

BAGGAGE HANDLING SYSTEM UPDATE, #26-44-1897

Issue Date: May 6, 2026

Response due: May 26, 2026 at 2:00 PM

The Spokane Airport Board (the “Board”) is requesting Statements of Qualifications (SOQ) from

qualified consulting firms or teams to provide professional engineering, design, and construction

management/administration (CM/CA) services for the upgrade of the existing baggage handling

system (BHS) serving the Main Terminal at Spokane International Airport (SIA).

The project will modernize the legacy BHS by upgrading control hardware and software systems,

revising system programming, and implementing a user interface consistent with the recently

upgraded system serving the C Concourse. The intent is to improve system reliability,

maintainability, operational efficiency, and standardization across airport facilities.

A. SCOPE OF WORK

Scope of Services Overview:

The selected Consultant shall provide all labor, materials, coordination, and expertise

necessary to complete the services described herein, including but not limited to

assessment, design, procurement support, construction administration, and system

commissioning.

1. Existing Conditions Assessment

The Consultant shall:

 Conduct a detailed assessment of the existing Main Terminal BHS, including:

o Control systems (PLC hardware, networks, I/O panels)

o SCADA/HMI systems and user interfaces

o Field devices and instrumentation

 Review available as-built drawings, control narratives, and historical maintenance data

 Evaluate system performance, reliability, and obsolescence risks

 Identify gaps relative to the upgraded C Concourse system

 Prepare Existing Conditions and Gap Analysis Report

2. Basis of Design (BOD)

The Consultant shall:

 Develop a Basis of Design document defining:

o System performance requirements

o Control system architecture standards

o Hardware and software platforms

o User interface design standards aligned with C Concourse

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Spokane International Airport

Request For Qualifications

Baggage Handling System Update, #26-44-1897

 Establish design criteria to ensure system standardization and scalability

3. Design Services

The Consultant shall provide design services including:

 Control System Upgrades

o Replacement or modernization of PLC hardware and associated components

o Network architecture design (industrial Ethernet, redundancy, cybersecurity)

o Control panel design and layouts

 Software & Programming

o Development of control logic and programming standards

o Migration or redevelopment of PLC programs

o Development of SCADA/HMI systems with standardized user interface

o Integration with existing airport systems as required

 System Integration

o Ensure compatibility and interoperability with the C Concourse BHS

o Coordinate with TSA screening systems and airport IT infrastructure

o Develop communication protocols and data interfaces

 Design Deliverables

o 30%, 60%, 90%, and Final (Issued for Construction) design packages

o Drawings, specifications, and control narratives

o Cost estimates at each design phase

o Phasing and construction sequencing plans

4. Procurement Support

The Consultant shall:

 Assist the Board in preparing bid documents

 Support responses to bidder questions and issue addenda

 Evaluate bids and provide recommendations for award

5. Construction Management / Administration (CM/CA)

The Consultant shall provide CM/CA services including:

 Submittal and shop drawing review

 Responses to Requests for Information (RFIs)

 Site visits and progress monitoring

 Coordination with airport operations to minimize disruptions

 Review of contractor schedules and sequencing

 Change order evaluation and recommendations

6. Testing & Commissioning

The Consultant shall:

 Develop and oversee a commissioning plan including:

o Factory Acceptance Testing (FAT)

o Site Acceptance Testing (SAT)

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Spokane International Airport

Request For Qualifications

Baggage Handling System Update, #26-44-1897

o Integrated system testing

 Verify system performance and compliance with design intent

 Coordinate system cutover to minimize operational impacts

 Provide commissioning reports and final acceptance documentation

7. Training & Documentation

The Consultant shall:

 Support development of operator and maintenance training programs

 Review and verify as-built documentation

 Ensure delivery of:

o Operation & Maintenance manuals

o Final control system documentation

o Software backups and licensing documentation

8. Project Management

The Consultant shall:

 Provide a dedicated Project Manager as the primary point of contact

 Develop and maintain a project schedule

 Conduct regular coordination meetings

 Provide progress reports and budget tracking

 Identify risks and recommend mitigation strategies

9. Coordination Requirements

The Consultant shall coordinate with:

 Airport operations and maintenance staff

 TSA and security stakeholders

 Airlines and ground handling operators

 Ongoing or planned airport improvement projects

10. Key Considerations

 Maintain continuous airport operations during implementation

 Minimize system downtime and passenger disruption

 Ensure consistency with the C Concourse BHS platform

 Prioritize maintainability, reliability, and lifecycle cost efficiency

11. Deliverables Summary

 Existing Conditions & Gap Analysis Report

 Basis of Design (BOD)

 Design packages (30/60/90/Final)

 Cost estimates

 Bid support documentation

 Commissioning plan and reports

 Final as-built and O&M documentation

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Spokane International Airport

Request For Qualifications

Baggage Handling System Update, #26-44-1897

B. INFORMATIONAL MEETING

A MANDATORY informational virtual meeting is scheduled for 10:00 a.m. on Thursday, May 14,

2026

Join Teams Meeting Link

https://teams.microsoft.com/meet/234441994697259?p=bueBYnMtkfVi8CrrFA

Meeting ID: 234 441 994 697 259 Passcode: Mr9KQ24G

Dial in by phone: 1-929-229-5351 Phone conference ID: 634 942 921#

C. SUBMITTAL REQUIREMENTS

Please submit one (1) electronic copy, in searchable Adobe PDF format.

email to: Margaret Merin, mmerin@spokaneairports.net

subject line RFQ: Baggage Handling System Update, #26-44-1897

Upon receipt of the electronic submission, a receipt email will be issued confirming your

submission.

Proposals delivered by hand, fax, or telephone or any postal carrier will not be accepted.

Electronic submittal shall be limited to the requirements specified in the SOQ section D, and

shall not include additional brochures, booklets or other sales materials that are not

specifically requested.

1. Clarifications

Any questions or request for clarification must be received via email no later than: May

18, 2026 and shall be directed to:

Margaret Merin, mmerin@spokaneairports.net

Subject line RFQ: Baggage Handling System Update, RFQ# 26-44-1897

Information, clarifications or modifications will be provided in writing by the Airport and

will be communicated no later than May 20, 2026 via the Airport’s website at:

http://business.spokaneairports.net/rfp.

2. Related Information

Firms are advised to familiarize themselves with the Airport’s standard Professional

Service Agreement (PSA) and are prepared to accept without modification the terms and

conditions contained therein. The selected consultant will be expected to execute the

Airport’s PSA. It is anticipated that a PSA will be awarded by the Board at its June 2026

meeting.

This Request for Qualifications (RFQ) and information regarding this RFQ are posted on

the Spokane Airports website.

D. STATEMENT OF QUALIFICATIONS (SOQ)

SOQs shall respond to the criteria listed below. SOQs should be clear and concise and

formatted as outlined below to provide the Selection Committee with the following information

and allow for consistent evaluation of each submittal.

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Spokane International Airport

Request For Qualifications

Baggage Handling System Update, #26-44-1897

Transmittal Letter

Provide a one-page transmittal letter which introduces the consulting firm and team.

Discuss services offered, size of staff, and office location(s) of the consulting firm(s). Include

the point of contact information, including email and phone number of the firm responding

to the RFQ.

Table of Contents

Include an identification of the material by section and page number.

Statement of Qualifications

Provide no more than 15 double-sided pages describing the qualifications, experience, and

capabilities of the proposing firm and team in the order presented below. The transmittal

letter, and table of contents will not be included in the page count.

1. Project Organization and Staff Experience. Include the organizational structure that is

proposed to implement the Project, identifying the primary point of contact, support

staff, subconsultants, and location of office where most of the work of the prime

consultant will be completed. Include brief resumes of the key project personnel

identifying professional qualifications, experience, capabilities, and relevant projects

each have completed.

2. Specific Relevant Projects. Include and describe projects of similar scope that the

proposed key personnel and/or team have participated in and completed in the past five

(5) years. Identify key personnel from the organizational chart.

3. Project Understanding and Approach. Demonstrate an understanding and familiarity of

this Project. Describe your approach to successfully completing the project, including

project administration, planning and design considerations, and construction

management and construction administration.

4. References. Provide a list of three (3) references that have specific knowledge of relevant

work performed by the consultant.

E. SOQ EVALUATION AND SELECTION

All SOQs received will be evaluated and ranked based upon the responsiveness to the RFQ. A

minimum of two (2) firms may be selected for further evaluation and requested to participate in

an interview as part of the selection process. Alternatively, the Airport may choose to select the

most qualified firm or team directly following the evaluation of the submitted SOQs. One

consultant will be selected for negotiation of a PSA.

The Board reserves the right to reject any and all SOQs, to waive any irregularities in the SOQs

received, and to accept the SOQs deemed most advantageous to the best interest of the Board.

All SOQs become the property of the Airport.

Spokane International Airport is an Equal Opportunity Employer and federal contractor or

subcontractor. As such, the Airport and all tiers of its consultants will abide by the requirements

of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a), 41 CFR 60-741.5(a) and Executive Order 13496 (29 CFR

Part 471, Appendix A to Subpart A).

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services

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