Project Information

Bid Title

Berry Hill Golf Cart Fleet – 40 Count

Issuing Agency

Bridgeton city

Location

Missouri

Published Date

Feb 26, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Berry Hill Golf Cart Fleet – 40 Count
Category:	Parks and Rec
Status:	Open

Publication Date/Time: 2/12/2026 8:00 AM Closing Date/Time: 3/6/2026 10:00 AM Related Documents: Golf Cart Bid Golf Cart Warranty Spec

Attachment Preview

Request for Proposal

Berry Hill Golf Cart Fleet – 40 Count

RFP Available: Wednesday, February 25, 2026

Deadline for questions: Wednesday, March 4, 2026

Bid Opening: Friday, March 6, 2026

1

REQUEST FOR PROPOSAL

The City of Bridgeton, Missouri invites your company to submit a proposal on this RFP Package, titled:

Berry Hill Golf Cart Fleet – 40 Count, as defined hereinafter. All terms and provisions listed in the

enclosed: “REQUEST FOR PROPOSAL”, “BID INSTRUCTIONS”, “PROJECT SPECIFICATIONS” AND

“PROPOSAL FORM” are integral parts of the Bid Package. The City of Bridgeton reserves the right to

waive informalities in any proposal, to reject any or all proposals in whole or in part, to readvertise, to

negotiate segments of any or all proposals and to take any action that it feels is in its best interest. The

proposal price for a new fleet of golf carts will include:

 annual lease to own cost of 40 new golf carts over 5 years (2026-2030)

 trade allowance for 40 existing golf carts

o 2019 Yamaha Drive 2 Quietech EFI

o Seats have all been replaced

BID INSTRUCTIONS

1. Bids submitted in accordance with the specifications contained herein will be received by the

City of Bridgeton until 10am, Friday, March 6th, 2026. All sealed bids should be delivered to

the Bridgeton City Clerk at 12355 Natural Bridge Road, Bridgeton, Missouri, 63044. Bid proposals

will be opened publicly immediately following the deadline.

2. Bid Proposals are to be contained in a sealed envelope, plainly marked "Berry Hill Golf Cart Fleet

– 40 Count".Include the name of the bidder, date and time of the bid deadline on the front of

the envelope.

3. Bid proposal forms (attached) must be completed and signed. Failure to complete the

forms attached is cause for rejection of bids.

4. All specifications listed are intended to be preferred function and performance specifications.

No specifications should be construed as representing any particular brand of material. Bidders

should propose to furnish materials that come closest to meeting the details of the

specifications. Where deviations are necessary, bidder must specify such deviation in the bid

p r o p o s a l , stating why materials he/she proposes will render equivalent reliability or

performance. Failure to detail all such deviations will provide a basis for rejection of the entire

proposal.

5. The City of Bridgeton is exempt from all sales tax. Exemption certificates will be furnished

upon request.

6. Contractors are responsible for the timely delivery of bid packages to the Bridgeton City Clerk at

City Hall.

2

Specifications:

 40 new Yamaha Drive2 QuieTech Golf Cars

 color – Bluestone

 clear hinged windshields

 info holders

 soft touch steering wheel

 rear independent suspension

 4 year manufacturers warranty (see attached)

 standard seats (stone)

 hubcaps

 fleet numbers

 dual USB ports

 low decibel 357cc engine

 setup/delivery April 2026

Expense of Submittal Preparation

This RFP is a public document. By responding to this RFP, respondents waive any challenges

to the City's decision in this regard. Not-withstanding the foregoing, respondents recognize

and agree that the municipality will not be responsible or liable in any way for any losses

that the respondent may suffer from the disclosure of information or materials to third

parties.

Questions/Clarifications Request

No information or clarification of the meaning of any part of this RFP will be made orally to

any respondent. Respondents must request such interpretation or clarification in writing

from the city by email. The city will circulate to all other respondents the questions and

answers.

Questions should be directed to: Brendan Kane, Parks and Recreation Director,4201Fee

Fee Road, Bridgeton, MO 63044. Email: bkane@bridgetonmo.gov.

All clarifications or addenda shall become part of this RFP.

3

PROPOSAL SUBMISSION

The proposals will be reviewed by an Evaluation Team. After evaluation, the Evaluation

Team may request in person interviews to be held at a date to be determined.

Mandatory requirements that the respondents must provide in the proposal:

1- Signed Proposal Form

2- A detailed lay-out of the proposed project, construction designs, drawings and any

other information that details or explains the proposal.

3- Annual and Total cost of project.

4- Three (3) references from three (3) different organizations for which the proponent

has developed similar concepts. The information must include contact name, current

telephone number and email.

5- Warranty Requirements: See attached Yamaha 4 year limited warranty.

The city may reject any proposal found to be incomplete, unresponsive or not in

compliance with the format requirements set forth in this RFP. A proposal may be

determined to be unresponsive if any aspect is found to be unacceptable or contrary to the

best interests of the municipality.

The city intends to select the most responsive respondent and to negotiate an

Agreement. However, should the negotiation with the most responsive respondent not

produce an acceptable contract arrangement, the municipality will request the next most

responsive respondent to begin negotiations. The city reserves the right to reject any and

all responses to this RFP and is under no obligation to award a contract.

4

BID PROPOSAL FORM

The undersigned hereby submits this bid for the lease to own purchase of a fleet of 40 new golf carts as per

specifications.

The City is exempt from sales taxes, etc. The City's tax exempt number will be furnished to the successful

bidder.

Annual Bid Price 2026-2030 (5 years):

$____________________

The bid as stated above is valid for thirty (60) days from and after the date of bid opening.

The City reserves the right to waive irregularities, reject any and all bids, or accept the lowest and best bid in

the interest of the City of Bridgeton. Any bid not marked and sealed in the attached envelope may be rejected

by the City.

It is understood that this bid must be submitted on or before 10:00 a.m. Friday, March 6th, 2026, in a sealed

envelope, clearly marked “Berry Hill Golf Cart Fleet – 40 Count”.

Bid submitted by:

Signature and Title

SEAL

(If bid is by a corporation)

Printed Signature

Company or Business

Address w/ZIP code

Telephone Number

Fax Number

e-mail

Commodity Codes

• NAICS 336999All Other Transportation Equipment Manufacturing

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