Project Information

Bid Title

Truck and Driver

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Feb 11, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Truck and Driver

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REQUEST FOR QUOTATION (RFQ)

Department: Athletics

Requisition No.: FB Equipment Transportation

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts Office

Derryberry Hall, Suite 301

P. O. Box 5144, 1 William L. Jones Dr.

Cookeville, TN 38505-0001

Ph: (931) 372-3491 / Fax: (931) 372-3727

Date: February 10, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on March 17, 2026. Bids may

be mailed, faxed, or electronically submitted via email to the RFQ Coordinator (as noted above).

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions.

Special Bid Instructions:

1. Bid may be electronically signed and submitted.

2. To view a bid tabulation after intent to award, please visit this link:

https://www.tntech.edu/purchasing/bidawards.php - Results are listed according to fiscal year then by date of bid

opening.

3. Please direct any questions regarding this RFQ to the RFQ Coordinator’s email listed above.

Scope/Purpose of Bid:

Tennessee Tech University is requesting bids from qualified companies to provide a truck and driver to haul a semi-

trailer carrying football equipment to all away games during the 2026 season.

The Tennessee Tech equipment semi-trailer is 53 feet long and equipped with a lift gate.

The awarded Company must purchase and maintain physical damage insurance for a non-owned trailer that covers the

value of Tennessee Tech’s semi-trailer and its equipment in the event of an accident. The contractor shall provide proof

of insurance upon request.

The company is required to have a minimum fleet of at least three (3) trucks and three (3) drivers. All trucks must be five

(5) years old or newer.

All bid responses must state that the offer is valid for a minimum of seven (7) days from date of bid opening. This

ensures the offer remains valid long enough for a proper bid evaluation and award. If a bid does not specify a validity

period, it will be presumed valid for seven (7) days from date of opening.

FOR QUOTATION (RFQ)

Department: Athletics

Requisition No.: FB Equipment Transportation

Please bid the following trips:

Trip 1: UT Chattanooga, Chattanooga, TN

Depart:

Friday, September 4, 2026 - Cookeville, TN

Arrive:

Friday, September 4, 2026 - Chattanooga, TN

Return:

Saturday, September 5, 2026 – Cookeville, TN

Total Cost: __________________

Trip 2: University of Wofford, Spartanburg, SC

Depart:

Friday, September 25, 2026 – Cookeville, TN

Arrive:

Friday, September 25, 2026 - Spartanburg, SC

Return:

Saturday, September 26, 2026 – Cookeville, TN

Total Cost: __________________

Trip 3: Western Carolina University, Cullowhee, NC

Depart:

Friday, October 2, 2026 – Cookeville, TN

Arrive:

Friday, October 2, 2026 - Cullowhee, NC

Return:

Saturday, October 3, 2026 – Cookeville, TN

Total Cost: __________________

Trip 4: The Citadel, Charleston, SC

Depart:

Thursday, October 22, 2026 – Cookeville, TN

Arrive:

Thursday, October 22, 2026 - Charleston, SC

Return:

Saturday, October 24, 2026 – Cookeville, TN

Total Cost: __________________

Trip 5: East TN State University, Johnson City, TN

Depart:

Friday, October 30, 2026 – Cookeville, TN

Arrive:

Friday, October 30, 2026 - Johnson City, TN

Return:

Saturday, October 31, 2026 – Cookeville, TN

Total Cost: __________________

Trip 6: Mississippi State University, Starkville, MS

Depart:

Friday, November 20, 2026 – Cookeville, TN

Arrive:

Friday, November 20, 2026 - Starkville, MS

Return:

Saturday, November 21, 2026 – Cookeville, TN

Total Cost: __________________

Trip 7: POSSIBLE PLAYOFF – HOST CITY & DEPARTURE DATE TBD

The trips listed below are for potential playoff games. A truck and driver to transport football equipment will be

required only if the team advances and participates in playoff competition(s).

Page 2 of 5

FOR QUOTATION (RFQ)

Department: Athletics

Requisition No.: FB Equipment Transportation

Game 1: Saturday, November 28, 2026

$__________ Daily Rate

Game 2: Saturday, December 5, 2026

$__________ Daily Rate

Game 3: Friday, December 11, 2026 or

Saturday, December 12, 2026

$__________ Daily Rate

Game 4: Saturday, December 19, 2026

$__________ Daily Rate

Game 5: Monday, January 4, 2027

$__________ Daily Rate

Depending on the playoff host location, departure may occur as early as three (3) days prior to game, with return travel

occurring as late as the day following the game. Continued service during the playoffs is contingent upon the team’s

advancement.

For evaluation purposes ONLY, pricing will be evaluated on an average daily cost, assuming the longest possible

duration of three (3) days.

All costs are to include travel, driver, fuel surcharge, layover, deadhead charge (if any), and all costs

associated with use of truck.

All Bids submitted are valid for seven (7) days from date of opening. _______Yes _______No

Tennessee Tech reserves the right to award Contract based on LOW BID BY TRIP or LOW TOTAL BID.

Does bidder agree to accept individual trips if awarded by low bid by trip? _______Yes _______No

Requirements

1. An itemized invoice referencing contract number is to be emailed to the TTU Business Office at

apinvoice@tntech.edu, after each trip. Please bill no later than 30 days after completed trip.

2. Maximum two (2) hour replacement time for breakdowns is preferred for each trip. If different, specify:

_______________. If breakdown of truck occurs.

Contractor shall be responsible for prompt replacement of truck to not interfere with schedule of trip. Contractor

shall provide replacements without any additional cost to Tennessee Tech. If Contractor is unable to provide

replacement within a reasonable time period, the University may secure necessary transportation, and Contractor

will be responsible for any additional cost above trip cost quoted.

3. Tennessee Tech to furnish lodging for driver.

4. Truck driver and company must adhere to all DOT regulations regarding driving safety, safety regulations, etc.

5. Contractor certifies and guarantees the availability of driver and truck by signing this bid.

Page 3 of 5

FOR QUOTATION (RFQ)

Department: Athletics

Requisition No.: FB Equipment Transportation

6. Tennessee Tech may, in its sole discretion, cancel a trip or contract without notice or penalty due to reasons

including, but not limited to, health concerns, pandemic, or other similar conditions.

RFQ Communication

All communication regarding this RFQ must be directed to the RFQ Coordinator at the email address listed above, who

is Tennessee Tech’s sole official point of contact for this RFQ. Unauthorized contact regarding this RFQ with any

Tennessee Tech employees or officials other than the RFQ Coordinator named above may result in disqualification

from the procurement process.

Conflict of Interest. The Contractor warrants that no part of the total contract amount provided herein shall be paid

directly or indirectly to any officer, agent, employee, sub-contractor or consultant in connection with any work

contemplated or performed relative to this request for quotations and any resulting contract and/or purchase order. If

the Contractor is an individual, the Contractor warrants that within the past six (6) months he/she has not been and

during the term of any resulting contract and/or purchase order will not become an employee of the State of

Tennessee.

Subcontracting. Subcontracting under any resulting contract from this Request for Quotation (RFQ) is prohibited,

unless requested by Tennessee Tech in the event of Contractor’s equipment failure. The Contractor must perform all

work and services outlined in the contract directly and may not delegate or assign any portion of the work to third

parties or subcontractors without Tennessee Tech’s prior approval. Failure to comply with this provision may result in

immediate termination of the contract.

Non-Discrimination. The parties agree to comply with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the

Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Executive Order 11,246, American

Disabilities Act of 1990 and the related regulations to each. Each party assures that it will not discriminate against any

individual including, but not limited to, employees or applicants for employment and/or students because of race,

religion, creed, color, sex, age, disability, veteran status or national origin.

The parties also agree to take affirmative action to ensure that applicants are employed and that employees are treated

during their employment without regard to their race, religion creed, color, sex, age, disability, veteran status or national

origin. Such demotion or transfer, recruitment or recruitment advertising, layoffs or termination, rates of pay or other

forms of compensation, and selection available to employees and applicants for employment.

Liability. The Contractor, being an independent contractor and not an employee of Tennessee Tech, agrees to hold

harmless the University from all liability not specifically provided for in this contract.

Termination for Cause. If the Contractor fails to fulfill in a timely and proper manner its obligations under any resulting

contract and/or purchase order, or if the Contractor shall violate any of the terms of any resulting contract and/or

purchase order, Tennessee Tech shall have the right to immediately terminate any resulting contract and/or purchase

order and withhold payments in excess of fair compensation for work completed. Notwithstanding the above, the

Contractor shall not be relieved of liability to the University for damages sustained by virtue of any breach of any

resulting contract and/or purchase order by the Contractor.

Amendment. Any resulting contract and/or purchase order may only be modified by written amendment executed by

all parties hereto.

Assignment. The Contractor shall not assign any resulting contract and/or purchase order or enter into sub- contracts

for any of the work described herein without obtaining the prior written approval of Tennessee Tech. Approval shall not

be given if the proposed sub-contractor was or is currently ineligible to bid on the resulting contract and/or purchase

order.

Page 4 of 5

FOR QUOTATION (RFQ)

Department: Athletics

Requisition No.: FB Equipment Transportation

Governing Law. This request for quotations and any resulting contract and/or purchase order shall be construed in

accordance with the laws and Constitution of the State of Tennessee.

Terms and Conditions. The terms and conditions of this request for quotations and any resulting contract and/or

purchase order and any duly authorized change orders shall be the sole terms and conditions that apply to this

purchase.

Any subsequent terms and conditions set forth by the vendor on invoices or in any other manner, shall not apply unless

expressly agreed to in writing by Tennessee Tech.

NCAA Clause. Contractor agrees to comply with relevant National Collegiate Athletic Association (“NCAA”) legislation,

interpretations and policies, located on the NCAA website at http://www.ncaa.org/ and as amended from time to time,

on the use of a student-athlete’s name or likeness. This duty to comply includes, but is not limited to, the requirements

found in the relevant NCAA Division Manual, such as NCAA Rule 12.5.2 “Use of Student Athlete Name or Likeness.”

Contractor further agrees that it will immediately report any actual or suspected violations of the NCAA legislation,

interpretations, and/or policies to the Institution in the manner prescribed by this contract for communicating with the

Institution. Contractor also acknowledges that this provision is a material term of this contract.

Debarment Certification. The Bidder certifies, by signature below and submission of this bid, that neither I nor my

principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

participation in this transaction by any State or Federal department or agency.

Sales and Use Tax. Before the Purchase Order/Contract resulting from this RFQ is signed, the apparent successful

bidder must be registered or exempted from registration with the Department of Revenue for the collection of

Tennessee sales and use tax. The State shall not approve a contract unless the Proposer provides proof of such

registration or exemption. The foregoing is a mandatory requirement of an award of a contract pursuant to this

solicitation.

Illegal Immigrants. The Contractor, identified above, does hereby attest, certify, warrant, and assure that the

Contractor shall not knowingly utilize the services of an illegal immigrant in the performance of this Contract and shall

not knowingly utilize the services of any subcontractor who will utilize the services of an illegal immigrant in the

performance of this Contract.

COMPLETE INFORMATION AND SIGN BID BELOW.

___________________________________________

Bidding Entity’s Name

___________________________________________

Address

___________________________________________

City, State, Zip

__________________________________________

Authorized Signature of Bidder

____________________________________

Name of Contact Person (Printed)

____________________________________

Phone/Fax

____________________________________

Email

_____________________________________

Date

Name & Title of Signatory (printed): _________________________________________________

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 5 of 5

Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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