Project Information

Bid Title

Jefferson County Human Service Work Place Analysis / Master Plan Project

Issuing Agency

Jefferson County

Location

Wisconsin

Published Date

Apr 9, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

May 05, 2026 2:00PM

Jefferson County Human Service Work Place Analysis / Master Plan Project

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JEFFERSON COUNTY, WISCONSIN

REQUEST FOR

QUALIFICATIONS

Jefferson County Human Service Work

Place Analysis / Master Plan Project

Issued: 09-Apr-2026

Responses Due: 05-May-2026

REQUEST FOR QUALIFICATIONS JEFFERSON COUNTY

Title: Human Services Campus Work Place Analysis / Master Plan

Issue Date: April 9, 2026

Email Questions By: April 23, 2026

Due Date/Time: May 5, 2026, by 2:00 PM

I. INTRODUCTION

Je erson County, Wisconsin is located directly to the west of Milwaukee and

east of Madison. Je erson County is quickly growing due to major investments

being made in the county, which will cause a large increase in governmental

service needs, and employee recruitment over the coming decades. As a

function of this growth, and in accordance with WI General Statutes, Je erson

County is soliciting qualification statements from firms experienced in providing

space analysis and Master Facility Planning Services. This analysis and service

will study county government buildings and o ice space needs and present a

comprehensive vision that will inform e orts to plan for and accommodate

space needs as the county grows. Interested Firms will be required to include

information describing how its firm is equipped to facilitate such an undertaking

and what experience the firm may have with this service. Je erson County

reserves the right to reject all submittals and will award in the best interest of

Je erson County and the project.

II. BACKGROUND

Je erson County departments and employees are primarily stationed in the

Courthouse Campus and the Human Services Campus. With the growth of the

county, age of some facilities, and size of the workforce the county has decided

to study existing county facilities for space needs specific to the Human

Services Campus. This space needs assessment will inform a facilities master

plan. This master plan will explore alternatives, and capital improvement

opportunities to facilitate space need improvements found through the

assessment. Note we recently completed substantial renovation to the

Courthouse Campus and do not feel a need to include this space in this project

scope.

III. PROJECT DESCRIPTION

Je erson County is requesting services from a firm with experience in Wisconsin

to review and update current data along with studying and documenting the

specific space needs of Je erson County and its related agencies. This study will

include specific County departments and related agency functions that occupy

space in county owned/leased buildings. The study should show the most

e icient, e ective, and functional analysis of space allocations for facilities

work place solutions including remote work, hybrid work, and desk sharing.

Additionally, this space assessment should inform a second phase of the

project, which will include finding and presenting options in the form of high-

level master plans for space allocations and capital improvements, as well as

possibilities and designs for new facilities on Annex Road as needed. The

Human Services Campus consists of five buildings, 1) Human Services / Health

Department, 2) Work Forces Development Building, 3) Lueder Haus, 4) Hillside,

& 5) Storage and maintenance shop.

IV. SCOPE OF WORK

Phase I: Work Place Strategy Analysis / Master Planning

1. Meet with Je erson County appointed steering committee and develop a

dynamic and inclusive listing of current Je erson County space, buildings,

and land holdings. The steering committee will include but is not limited to

the County Administrator, Finance Director, Facilities Director, MIS Director,

Human Service Director & associated leadership sta , Health Department

Director and Human Resource Director.

2. Meet with Human Service / Health Department Leadership Team to

discuss immediate as well as longterm operational requirements and

associated space needs, including but not limited to parking, storage,

security, privacy, etc.

3. Conduct site visits as needed to verify information and further evaluate the

current and physical asset inventory.

4. Assess Human Services Campus owned/leased spaces as well as land

holdings and document and quantify the conditions found with regards to

existing space and the space needs observed, as well as their impact on:

 Operational e iciency

 Sta and visitor safety and building security if necessary.

 Access and circulation to and from as well as within the building

 Quantity and type of specific space needed now.

 Accessibility to/use of technology and/or building limitations to

use and/or access.

 Visitor and Sta parking; including quantity, accessibility, and

security.

 Analyze and report badge swipe data.

 Analyze and report on current o ice configuration and report if

higher density options are available.

 Modernize the interior configuration and finishes at Hillside

building.

 Provide an enclosed emergency exit solution at the Hillside

building.

5. Assess the impact of growth and apply results based on general

population growth projections as well as the above-mentioned interviews.

6. Identify options for providing the total projected space needs:

• Expansion on site

• New Construction

• Restoration of existing space

• Other

• Suggest alternative solutions

7. Provide estimates of probable costs for each of the developed options

identified and or created.

8. Prepare a written report of findings and recommendations and be

prepared to present a summary of all findings and recommendations to the

County Administrator, Sta , and the Board of County Supervisors. The report

should also include a preparation of options for consideration, with pros and

cons for each, preferred ranking, and a recommendation of which option(s)

to pursue.

Phase II: Master Plan Development

1. Using feedback from steering team, develop master plans presenting best

alternatives addressing issues arising from the space needs assessment.

2. These master plans shall at minimum include, but based o steering

committee direction are not limited to:

a. Conceptual design of current and future requirements for facilities,

along with proposed capital improvements to facilities.

b. Analysis comparing remodel/improvements versus new facilities,

and the cost di erences.

c. Budget analysis for construction, operations, and alternatives.

d. If new facilities are included in the alternatives, as the location has

been determined, the architect/landscape consultant will coordinate

the site layout process and provide as a part of the Master Plans,

designs for the park/open air space to accommodate employee and

resident use and access.

e. Incorporate the addition of parking facilities and roadway

improvements as needed to accommodate the expected increased

tra ic.

f. Facilitation of a growth plan (e.g., 20-year growth plan) that may be

revisited based on unforeseen circumstances.

g. An employee phasing plan to address all a ected departments

temporary relocation during demolition and construction. This would

include timing of permanent moves (which departments move first,

second, etc. and use of vacated space).

3. Master plans should be suitable for submission to firms for execution and

in-depth design.

V. PROPOSED SCHEDULE

Thursday, April 9, 2026

Tuesday, May 5, 2026

Early May, 2026

Late May, 2026

August, 2026

September, 2026

October, 2026

TBD

TBD

Issue RFQ

Submit RFQ for review by Je erson County

Begin interview / award contract

Architect design team to begin phase 1

Phase 1 deliverable

Present Phase 1 to County Board

Phase 2 start

Phase 2 deliverable

Present phase 2 to County Board

VI. REQUIREMENTS

A. Architects must submit five (5) written, bound responses and one (1)

electronic copy by 2:00 pm CDT on Tuesday, May 5, 2026. Written responses

should be delivered to John Fox, 311 S. Center Avenue, Je erson, WI 53549.

The electronic copy should be submitted in .pdf format and e-mailed to

facilitiesbids@je ersoncountywi.gov. Both the written and electronic copies

must be received by the deadline above.

B. Responses submitted should be concise and address the objectives

requested by the County.

C. Responses shall be limited to a maximum of 25 pages (front and back

equals 2 pages).

D. All respondents to the request for qualifications shall address the

following, as a minimum, and should conform to the numbering system used

below:

1. Letter of transmittal, identifying contact person.

2. Statement substantiating firm’s understanding of project objectives

and task assignments.

3. Company background and history.

a) A brief history of the firm.

b) Resumes of principals.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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