Project Information

Bid Title

Town and School Physical Security Upgrades

Issuing Agency

Town of Cheshire

Location

Connecticut

Published Date

Dec 11, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Ref. #

2526-03

Original Source

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Bid Documents

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Project Description

Bid Number:	2526-03
Bid Title:	Town and School Physical Security Upgrades
Category:	Other
Status:	Open

Description: The Town of Cheshire will receive sealed proposals for TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES until December 11, 2025 at 2:00 PM.   At that time proposals will be opened in public and read aloud. The documents comprising this Request for Proposals may be obtained from the Town’s website at www.cheshirect.GOV under “Bids and Requests for Proposals”. The Town of Cheshire reserves the rights to amend or terminate this Request for Proposals, accept all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award the proposal to the proposer that, in the Town’s judgment, will be in the Town’s best interests. All proposers must attend a mandatory pre-bid conference on November 19, 2025 at 1:00pm in Room 207/209 in the Cheshire Town Hall, 84 South Main Street, Cheshire, CT 06410. Publication Date/Time: 11/7/2025 12:00 AM Closing Date/Time: 12/29/2025 2:00 PM Related Documents: RFP 2526-03 Town School Phsyical Security Upgrades Addendum 1 - 2526-03 Town School Physical Security Upgrades Addendum 2 - 2526-03 Town School Physical Security Upgrades - BID EXTENSION TO 12292025

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TOWN OF CHESHIRE

CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS FOR

TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES

November 7, 2025

REQUEST FOR PROPOSAL #2526-03

LEGAL NOTICE

TOWN OF CHESHIRE

REQUEST FOR PROPOSALS FOR

TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES

RFP #2526-03

November 7, 2025

The Town of Cheshire will receive sealed proposals for TOWN AND SCHOOL PHYSICAL

SECURITY UPGRADES until December 11, 2025 at 2:00 PM. At that time proposals will be

opened in public and read aloud.

The documents comprising this Request for Proposals may be obtained from the Town’s website at

www.cheshirect.GOV under “Bids and Requests for Proposals”.

The Town of Cheshire reserves the rights to amend or terminate this Request for Proposals, accept

all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies

in a proposal, and award the proposal to the proposer that, in the Town’s judgment, will be in the

Town’s best interests.

All proposers must attend a mandatory pre-bid conference on November 19, 2025 at 1:00pm

in Room 207/209 in the Cheshire Town Hall, 84 South Main Street, Cheshire, CT 06410.

TOWN OF CHESHIRE

CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS FOR

TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES

Proposal Number:

RFP #2526-03

Proposal Opening Date:

December 11, 2025

Mandatory Pre Bid Date:

November 19, 2025, at 1:00pm

Proposal Opening Time:

2:00 PM

Proposal Opening Place:

Town of Cheshire, Town Hall Room 207/209

*******************************************************************************

The Town of Cheshire is seeking proposals for the TOWN AND SCHOOL PHYSICAL

SECURITY UPGRADES as detailed in the “Specifications” section.

One (1) original hard copy and two (2) electronic copies (USB Thumb drive preferred) of all

proposal documents must be received at the Town of Cheshire, Office of The Town Manager,

Cheshire Town Hall, 84 South Main Street, Cheshire, CT 06410 by the date and time noted above.

The Town of Cheshire (the “Town”) will not accept submissions by e-mail or fax. The Town will

reject proposals received after the date and time noted above.

The documents comprising this Request for Proposals may be obtained from the Town’s website

under “Bids and Requests for Proposals (RFPs)”, at http://www.cheshirect.gov/bids.aspx Each

proposer is responsible for checking the Town’s website to determine if the town has issued

any addenda and, if so, to complete its proposal in accordance with the Request for Proposals

as modified by the addenda.

Proposals must be held firm and cannot be withdrawn for sixty (60) calendar days after the opening

date.

The Town reserves the rights to amend or terminate this Request for Proposal, accept all or any part

of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal,

and award the proposal to the proposer who, in the Town’s judgment, will be in the Town’s best

interests.

This Request for Proposals includes:

- Standard Instructions to Proposers

- Specifications

- Insurance Requirements

- Proposal Form

- Proposer’s Legal Status Disclosure

- Proposer’s Certification Concerning Equal Employment Opportunities and Affirmative

Action Policy

- Proposer’s Non Collusion Affidavit

- Proposer’s Statement of References

- Addenda, if any

- The Contract in the form attached

TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS FOR

TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES

RFP #2526-03

STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Town of Cheshire (the “Town”) is soliciting proposals for a TOWN AND SCHOOL

PHYSICAL SECURITY UPGRADES as detailed in the Specifications section. This Request for

Proposal is not a contract offer, and no contract will exist unless and until a written contract is signed

by the Town and the successful proposer.

Interested parties should submit a proposal in accordance with the requirements and directions

contained in this Request for Proposals. Proposers are prohibited from contacting any Town or

Town employee, officer or official concerning this Request for Proposals, except as set forth

in Section 6, below. A proposer’s failure to comply with this requirement may result in

disqualification.

If there are any conflicts between the provisions of these Standard Instructions to Proposers and any

other documents comprising this Request for Proposals, these Standard Instructions to Proposers

shall prevail.

2. RIGHT TO AMEND OR TERMINATE THE REQUEST FOR PROPOSALS OR

CONTRACT

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend

or terminate this Request for Proposals if the Town determine it is in the Town’s best interest. Any

such action shall be affected by a posting on the Town’s website under “Bids and Requests for

Proposals (RFPs)”, at www.cheshirect.gov. Each proposer is responsible for checking the Town’s

website to determine if the Town has issued any addenda and, if so, to complete its proposal

in accordance with the Request for Proposals as modified by the addenda.

If this Request for Proposal provides for a multi-year agreement, the Town also reserves the right to

terminate the Contract at the end of the last fiscal year for which funds have been appropriated, and

the Town shall have no obligation or liability to the successful proposer for any unfunded year or

years.

The Town has allocated specific budget amount for this project. The Town reserves the right

to reject any proposals that exceed the allocated budgeted amount to this project.

3. KEY DATES

Proposal Opening:

Preliminary Notice of Award:

Contract Execution:

December 11, 2025

December 19, 2025

January 5, 2026

The Preliminary Notice of Award and Contract Execution dates are anticipated, not certain.

4. OBTAINING THE REQUEST FOR PROPOSALS

All documents that are a part of this proposal may be obtained from the Cheshire website under “Bids

and Requests for Proposals (RFPs)”, at www.cheshirect.gov.

5. PROPOSAL SUBMISSION INSTRUCTIONS

One (1) original hard copy and two (2) electronic copies of all proposal documents must be

submitted in sealed, opaque envelopes clearly labeled with the proposer’s name, the proposer’s

address, the words "PROPOSAL DOCUMENTS,” and the Proposal Title, Proposal Number

and Proposal Opening Date. The Town may decline to accept proposals submitted in unmarked

envelopes that the Town opens in its normal course of business. The Town may, but shall not be

required to, return such proposal documents and inform the proposer that the proposal documents

may be resubmitted in a sealed envelope properly marked as described above. All proposers must

provide electronic copies (USB Thumb drive preferred) of their proposals along with the proposal

documents.

All proposal documents must be submitted in sealed, opaque envelopes clearly labeled with the

proposer’s name, the proposer’s address, the words "PROPOSAL DOCUMENTS,” and the

Proposal Title, Proposal Number and Proposal Opening Date. The Town may decline to accept

proposals submitted in unmarked envelopes that the Town open in its normal course of business.

The Town may, but shall not be required to, return such proposal documents and inform the proposer

that the proposal documents may be resubmitted in a sealed envelope properly marked as described

above.

Proposal prices must be submitted on the Proposal Form included in this Request for Proposals. All

blank spaces for proposal prices must be completed in ink or be typewritten; proposal prices must

be stated in both words and figures. The person signing the Proposal Form must initial any errors,

alterations or corrections on that form. Ditto marks or words such as “SAME” shall not be used in

the Proposal Form.

Proposals may be withdrawn personally or in writing provided that the Town receive the withdrawal

prior to the time and date the proposals are scheduled to be opened. Proposals are considered valid,

and may not be withdrawn, cancelled or modified, for sixty (60) days after the opening date, to give

the Town sufficient time to review the proposals, investigate the proposers’ qualifications, secure

any required municipal approvals, and execute a binding contract with the successful proposer.

An authorized person representing the legal entity of the proposer must sign the Proposal Form and

all other forms included in this Request for Proposals.

Each written and electronic submission MUST include the company web site URL, an email

address, and direct contact information for the proposers.

6. QUESTIONS AND AMENDMENTS

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