Citywide Janitorial Services

Project Information

Bid Title: Citywide Janitorial Services
Issuing Agency: City of Carrollton
Location: Texas
Published Date: May 6, 2025
Closing Date: May 27, 2025
Government Level: State & Local
Status: Closed
Ref. #: RFP #25-009
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number RFP #25-009 (Citywide Janitorial Services)

Issue Date & Time 5/6/2025 12:00:04 PM (CT)

Close Date & Time 5/27/2025 10:00:00 AM (CT)

Question Cut Off Date 5/16/2025 11:00:00 AM (CT)

Notes

The City of Carrollton is soliciting Proposal Packets to provide the City with Janitorial Services .

The City of Carrollton strongly encourages vendors to submit their responses electronically. PACKETS may be submitted in person or by mail and done so in a sealed envelope or package and labeled with the company name, solicitation number, and title. PACKETS will be received by the City of Carrollton at the address listed on the SHIP TO INFORMATION section below. Late packets will not be accepted.

RFP # 25- 009, Janitorial Services

City of Carrollton Purchasing

Carrollton City Hall Building

1945 E. Jackson Road

Carrollton, Texas 75006-1790

Any questions about the RFP process/procedures may be obtained from the City of Carrollton's Purchasing Division at purchasing@cityofcarrollton.com . Vendors should not contact anyone other than Purchasing for questions related to the RFP process. For Technical Support for using this online bidding platform, please contact IonWave via 866-277-2645, Ext 4 or by email: support@ionwave.net .

Due to construction at City Hall, bid openings will be conducted virtually via Teams, until further notice. Please refer to the Activities Section for additional details and link information.

To request a reasonable accommodation needed for openings for a disability, please contact Purchasing 72 hours in advance at (972) 466-3115.

CONDITIONS OF SITE AND WORK

Vendors should carefully examine the Specification and other documents, visit the site of the work (if provided,) and fully inform themselves as to all conditions and matters which can in any way affect the work or costs thereof. Should a Vendor find discrepancies in, or omissions from the drawings, specifications or other Contract Documents, or should Vendor be in doubt as to the meaning and intent, Vendor should notify the City at once and obtain clarification prior to submitting a packet. The submission of packets by Vendor shall be conclusive evidence that the Vendor is fully acquainted and satisfied as to the character, quality and quantity of work to be performed and materials to be furnished.

Contact Information

Name Blake Williams

Address PO Box 110535
Carrollton, TX 75011-0535 USA

Phone (972) 466-3115

Fax

Email blake.williams@cityofcarrollton.com

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8246205

Bid Attachments

File Name Description File Size

10 items in 1 pages

General_Conditions.pdf
General Conditions - Updated. Use This one. 173 KB 312933 6311288

Section 1 - Statement of Work.docx
Statement of Work document. Provides details on the services needed for Citywide janitorial. 88 KB 312933 6668693

Section 2 - Cleaning Specifications.docx
Cleaning specifications. This document provides information on the types of cleanings needed and the specifications at each site. 128 KB 312933 6668694

Section 3 - Green Cleaning Policy.docx
Green cleaning policy. This outlines the green initiatives as they exist at the City of Carrollton. 42 KB 312933 6668695

Section 4 - Evaluation Criteria.docx
Evaluation and submission document. This document provides a guideline of the evaluation process and submission requirements. 21 KB 312933 6668696

Exhibit A - Building Information.xlsx (please login to view this document) Detailed information about the City's facilities. 78 KB 312933 6668697

Exhibit B - Pricing Workbook.xlsx (please login to view this document) Pricing book. This will need to be submitted with pricing. 76 KB 312933 6668698

General Services Agreement 2024 Updated (4).pdf (please login to view this document) RFP #25-009 General Services Agreement 158 KB 312933 6662690

W-9_BLANK_FORM (1).pdf
W-9 Required All Vendors 116 KB 312933 3538983

Conflict_of_Interest_Questionnaire_(3) (8).pdf
Conflict of Interest Questionnaire 727 KB 312933 5222375
Commodity Codes: NAICS 561720Janitorial Services

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Type	Request for Proposal
Status	Issued
Number	RFP #25-009 (Citywide Janitorial Services)
Issue Date & Time	5/6/2025 12:00:04 PM (CT)
Close Date & Time	5/27/2025 10:00:00 AM (CT)
Question Cut Off Date	5/16/2025 11:00:00 AM (CT)
Notes	The City of Carrollton is soliciting Proposal Packets to provide the City with Janitorial Services . The City of Carrollton strongly encourages vendors to submit their responses electronically. PACKETS may be submitted in person or by mail and done so in a sealed envelope or package and labeled with the company name, solicitation number, and title. PACKETS will be received by the City of Carrollton at the address listed on the SHIP TO INFORMATION section below. Late packets will not be accepted. RFP # 25- 009, Janitorial Services City of Carrollton Purchasing Carrollton City Hall Building 1945 E. Jackson Road Carrollton, Texas 75006-1790 Any questions about the RFP process/procedures may be obtained from the City of Carrollton's Purchasing Division at purchasing@cityofcarrollton.com . Vendors should not contact anyone other than Purchasing for questions related to the RFP process. For Technical Support for using this online bidding platform, please contact IonWave via 866-277-2645, Ext 4 or by email: support@ionwave.net . Due to construction at City Hall, bid openings will be conducted virtually via Teams, until further notice. Please refer to the Activities Section for additional details and link information. To request a reasonable accommodation needed for openings for a disability, please contact Purchasing 72 hours in advance at (972) 466-3115. CONDITIONS OF SITE AND WORK Vendors should carefully examine the Specification and other documents, visit the site of the work (if provided,) and fully inform themselves as to all conditions and matters which can in any way affect the work or costs thereof. Should a Vendor find discrepancies in, or omissions from the drawings, specifications or other Contract Documents, or should Vendor be in doubt as to the meaning and intent, Vendor should notify the City at once and obtain clarification prior to submitting a packet. The submission of packets by Vendor shall be conclusive evidence that the Vendor is fully acquainted and satisfied as to the character, quality and quantity of work to be performed and materials to be furnished.

Name	Blake Williams
Address	PO Box 110535 Carrollton, TX 75011-0535 USA
Phone	(972) 466-3115
Fax
Email	blake.williams@cityofcarrollton.com

Citywide Janitorial Services

Project Information

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