Project Information

Bid Title

Gas & Diesel Bid FY27

Issuing Agency

Town of Spencer

Location

Massachusetts

Published Date

May 21, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Gas & Diesel Bid FY27
Category:	Bids
Status:	Open

Publication Date/Time: 5/21/2026 5:00 PM Closing Date/Time: 6/11/2026 10:00 AM Related Documents: Gas Diesel FY2027 Bid

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FY 2027 Gasoline & Diesel

TOWN OF SPENCER, MASSACHUSETTS

CONTRACT DOCUMENTS

FOR

FY2027 GASOLINE & DIESEL

May 19, 2026

TABLE OF CONTENTS

Town of Spencer

Spencer Town Hall

157 Main Street

Spencer, MA 01562

FY 2027 Gasoline & Diesel

Bidding and Contract Requirements

INVITATION FOR BIDS (Chapter 30B Goods and Services)

INSTRUCTIONS TO BIDDERS (Chapter 30B Goods and Services)

FORM OF GENERAL BID

AGREEMENT (Chapter 30B Goods and Services)

CERTIFICATE OF VOTE

CERTIFICATIONS REQUIRED BY LAW

TAX COMPLIANCE

NON-COLLUSION

SCOPE OF WORK AND SPECIFICATIONS

FY 2027 Gasoline & Diesel

INVITATION FOR BIDS (Chapter 30B Goods and Services)

Notice is hereby given that the Town of Spencer is seeking sealed bids for the seasonal requirement

of Gasoline and Diesel fuels to be used for general work by the Town of Spencer in Fiscal Year

2027, July 1, 2026, through June 30, 2027. Invitation for Bidders (IFB) Packages with

specifications and a sample contract will be available on May 21, 2026, on the Town of Spencer

Website spencerma.gov (Click on Bids & RFPs). Obtaining the bid documents online is strongly

encouraged. All bids must conform to the specifications of the Office of Utilities and Facilities

and be submitted on the proper forms to be considered a valid bid. Sealed bids entitled “Bid for

Gasoline & Diesel” will be accepted at the Office of the Department of Utilities and Facilities, at

the above address, until June 11, 2026, at 10:00 A.M., at which time the bids will be publicly

opened and read.

All bids shall be in accordance with M.G.L. including but not limited to: Ch. 30, Section 39M (Bid

Bond), Ch. 149, Sec. 27 (Prevailing Wage Rates), and Ch. 149, Sec. 29 (Labor and Material Bonds

as applicable) A bid deposit in the amount of 5% of the bid shall accompany every bid. The bid

deposit shall be in the form of a bid bond, certified treasurer’s check, or cashier’s check made

payable to the Town of Spencer. Upon award and signing of the contract, the bid deposit will be

returned to the bidders. The Town of Spencer is exempt from sales and federal excise tax to the

extent permitted under law; bidders should not include such taxes in figuring or in references to

any bid.

Bids offering escalation clauses will be rejected. The Town of Spencer reserves the right to reject

any and all bids, wholly or in part, or to accept any bid even if the bid is not the lowest cost, if it

is deemed to be in the best interest of the municipality, to waive informalities deemed

inconsequential and to make awards in a manner deemed to be in the town's best interest. Minority-

and woman-owned businesses are encouraged to bid.

Jeffrey K. Bridges

Town Administrator

Town of Spencer

May 24, 2026

Instructions to Bidders - 1

FY 2027 Gasoline & Diesel

INSTRUCTIONS TO BIDDERS (Chapter 30B Goods and Services)

1. RECEIPT AND OPENING OF BIDS

The Town of Spencer, Massachusetts, herein called the Owner, acting by and through its Board of

Selectmen, will receive sealed Bids for the project known as the FY 2027 Gas & Diesel Bid.

General bids shall be addressed to the Office of the Department of Utilities and Facilities, 3 Old

Meadow Rd, Spencer, MA 01562 and endorsed "Bid for FY 2027 Gasoline and Diesel” will be

received at the Office of the Department of Utilities and Facilities until 10:00 a.m. prevailing time,

on June 11, 2026, at which time and place said bids will be publicly opened and read aloud.

Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized

postponement thereof. Any bid received after the time and date specified will not be considered.

The bidder agrees that its bid shall be good and may not be withdrawn for a period of 30 days,

Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

2. LOCATION AND WORK TO BE DONE

The Work consists of providing gasoline and diesel fuel and all work incidental thereto, in

accordance with the requirements attached hereto.

The Work to be done and paid for under any item shall not be limited to the exact extent mentioned

or described but shall include all incidental work necessary or customarily done for the completion

of that item.

3. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must filled in,

in ink or typewritten, in both words and figures.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his

address, and endorsed with the name of the project as specified in Receipt and Opening of Bids,

above. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another

envelope addressed as specified in Receipt and Opening of Bids, above.

4. BID OPENING PROCEDURE

The following list of requirements shall apply to each filed bid. Bids not meeting all the

requirements for timeliness and security will be rejected; bids not meeting signature and addenda

requirements will be rejected prior to checking of bid amounts.

• Bids shall be filed at the place and before the time specified in Receipt and Opening of

Bids, above.

• Properly executed bid security shall be placed in a sealed envelope and shall be attached to

the outside of the envelope containing the bid.

• Bid signatures will be checked.

• All addenda will be sent certified mail, with return receipt requested, and/or facsimile or

e-mail to all prospective bidders. All bidders shall include with their bids the written

acknowledgment form provided in SECTION 00 41 00, FORM OF GENERAL BID.

Instructions to Bidders - 2

FY 2027 Gasoline & Diesel

The total dollar amount of each bid will be read, and the three apparent lowest bids will be selected

for further consideration. These three apparent low bids will be read aloud for the benefit of the

other bidders and the bid opening procedure will be closed. All those present at the bid opening

may examine all bids after the bid opening and after the reading of the three apparent low bids.

5. MODIFICATION

Any bidder may modify his bid by written communication at any time prior to the scheduled

closing time for receipt of bids. Any telegraphic communication must be received by the Owner

prior to the closing time, and, provided further, the Owner must be satisfied that a written

confirmation of the telegraphic modification over the signature of the bidder was mailed prior to

the closing time. If written confirmation is not received within two days from the closing time, no

consideration will be given to a telegraphic communication.

The communication shall not reveal the bid price but shall provide the addition or subtraction or

other modification so that the final prices or terms will not be known by the Owner until the sealed

bid is opened.

6. ABILITY AND EXPERIENCE OF BIDDER

No award will be made to any bidder who cannot satisfy the Owner that he has sufficient ability

and experience in this class of work and sufficient capital and plant to enable him to prosecute and

complete the work successfully within the time named. The Owner's decision or judgment on these

matters will be final, conclusive, and binding.

The Owner may make such investigations as it deems necessary, and the bidder shall furnish to

the Owner, under oath if so required, all such information and data for this purpose as the Owner

may request.

7. CONDITIONS OF WORK

Each bidder must familiarize himself fully with the conditions relating to the construction of the

project and the employment of labor thereon. Failure to do so will not relieve a successful bidder

of his obligation to furnish all material and labor necessary to carry out the provisions of his

contract. Insofar as possible the Contractor, in carrying out his work, must employ such methods

or means as will not cause any interruption of or interference with the work of any other Contractor.

8. ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of the plans, specifications, or other pre-bid documents will be

made to any bidder orally. All information given to bidders other than by means of the plans,

specifications, or by addenda, as described below, is given informally and shall not be used as the

basis of a claim against the Owner.

Every request for such interpretation should be in writing addressed to Department of Utilities and

Facilities, 3 Old Meadow Rd, Spencer, MA 01562, and to be given consideration must be received

at least seven (7) days prior to the date fixed for the opening of bids. Emails to Doug Small, Utilities

& Facilities Superintendent, are acceptable for submitting requests to dsmall@spencerma.gov.

Any and all such interpretations and any supplemental instructions will be in the form of written

addenda which, when issued, will be posted on the Town of Spencer website, or sent via email if

Instructions to Bidders - 3

Commodity Codes

• NAICS 324110Petroleum Refineries

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