Project Information

Bid Title

RFQ 26067-A: Lake Kedron Parking Lot Striping

Issuing Agency

Fayette County

Location

Georgia

Published Date

Jun 10, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 26067-A: Lake Kedron Parking Lot Striping

Request For Quote 26067-A: Lake Kedron Parking Lot Striping

Fayette County, Georgia invites you to submit a quote for parking lot striping at Lake Kedron.

Quotes will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00pm on Tuesday, March 24, 2026. You may also submit your quote through email, the U. S. Postal Service, courier service (e.g. UPS or FedEx) or in person.

Mandatory Pre-Quote: 1:30 p.m., Tuesday, June 2, 2026
Questions Due: 3:00pm on Friday, June 5, 2026
RFQs Due: 3:00pm on Thursday, June 11, 2026

26067-A RFQ
26067-A Sign-In Sheet
26067-A Addendum 1

Attachment Preview

GENERAL TERMS AND CONDITIONS

Request for Quotes 26067-A: Lake Kedron Parking Lot Striping

1. Definitions:

a. Responder: A company or individual who submits a quote in response to

this RFQ.

b. Successful Responder: The Responder that is awarded a contract.

c. Contractor: The Successful Responder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Quote is Offer to Contract: Each quote constitutes an offer to become legally bound to

a contract with the County, incorporating the Request for Quotes and the Responder’s

quote. The binding offer includes compliance with all terms, conditions, special

conditions, specifications, and requirements stated in the Request for Quotes, except to

the extent that a Responder takes written exception to such provisions, and the County

agrees to the exceptions. All such terms, conditions, special conditions, specifications,

and requirements will form the basis of the contract. The Responder should take care to

answer all questions and provide all requested information, and to note any exceptions

in the quote submission. Failure to observe any of the instructions or conditions in this

Request for Quotes may result in rejection of the quote.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each quote shall

constitute a firm offer that is binding for ninety (90) days from the received by date to

the date of award.

4. References: Include with your quote a list of three (3) jobs that your company has done

that are of the same or similar nature to the work described in this Request for Quotes,

on the form provided. Include all information as requested on the form.

5. Preparation Costs: The Responder shall bear all costs associated with preparing the

quote.

6. More Than One Quote: Do not submit alternate quotes or options, unless requested or

authorized by the County in the Request for Quotes. If a Responder submits more than

one quote without being requested or authorized to do so, the County may disqualify

the quotes from that Responder, at the County’s option.

7. Defects or Irregularities: The County reserves the right to waive any defect or

irregularity in any quote received. In case of a discrepancy between unit prices and

extended prices, the unit price will govern unless the facts or other considerations

indicate another basis for correction of the discrepancy.

8. Prices Held Firm: Prices quoted shall be firm for the period of the contract, unless

otherwise specified in the quote. All prices for commodities, supplies, equipment, or

other products shall be quoted FOB Destination, Fayette County or job site.

9. Responder Substitutions: Responders offering substitutions or deviations from

specifications stated in the Request for Quotes, shall list such substitutions or deviations

on the “Exceptions to Specifications” sheet provided, or on a separate sheet to be

submitted with the quote. The absence of such list shall indicate that the Responder

has taken no exception to the specifications. The evaluation of quotes and the

determination as to equality and acceptability of products or services offered shall be

the responsibility of the County.

10. Non-Collusion: By responding to this Request for Quotes, the Responder represents that

the quote is not made in connection with any competing Responder, supplier, or service

provider submitting a separate response to this Request for Quotes and is in all respects

fair and without collusion or fraud.

11. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00

is recommended for award to the Board of Commissioners or the County Administrator,

or before the County renews, extends, or otherwise modifies a contract after it has been

awarded, the Contractor must disclose certain relationships with any County

Commissioner or County Official, or their spouse, mother, father, grandparent, brother,

sister, son or daughter related by blood, adoption, or marriage (including in-laws). A

relationship that must be reported exists if any of these individuals is a director, officer,

partner, or employee, or has a substantial financial interest the business, as described in

Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above,

relevant information must be presented in the form of a written letter to the Director of

Purchasing. You must include the letter with any bid, proposal, or price quote you

submit to the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the County will take

action as appropriate to the situation, which may include actions up to and including

rejection of the bid or offer, cancellation of the contract in question, or debarment or

suspension from award of a County contract for a period of up to three years.

12. Evaluation: Award will be made to the lowest responsive, responsible Responder, taking

into consideration payment terms, vendor qualifications and experience, quality,

references, any exceptions listed, and/or other factors deemed relevant in making the

award. The County may make such investigation as it deems necessary to determine the

ability of the Responder to perform, and the Contractor shall furnish to the County all

information and data for this purpose as the County may request. The County reserves

the right to reject any item, any quote, or all quotes, and to re-solicit for pricing.

13. Partial Award: The County reserves the right to make award by item, by group of items,

by any combination of items, or by lump sum award. The award will be made in the

best interest of the County. Responders may restrict their offers to consideration of a

lump sum award or other restriction only by so indicating on the pricing sheet or the

“Exceptions to Specifications” sheet included in the Request for Quotes. Responders

who do not restrict consideration of their offers in this manner shall be expected to

accept any portion of the award. The County reserves the right to award multiple

contracts for the products or services sought by this Request for Quotes.

14. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any

deviation from standard payment terms must be specified in the resulting contract, and

both parties must agree on such deviation. Cash discounts offered will be a

consideration in awarding the quote, but only if they give the County at least 15 days

from receipt of invoice to pay. For taking discounts, time will be computed from the

date of invoice acceptance by the County, or the date a correct invoice is received,

whichever is the later date. Payment is deemed made, for the purpose of earning the

discount, on the date of the check.

15. Trade Secrets – Confidentiality: If any person or entity submits a bid, proposal, or quote

that contains trade secrets, an affidavit shall be included with the bid, proposal, or

quote. The affidavit shall declare the specific included information which constitutes

trade secrets. Any trade secrets must be either (1) placed in a separate envelope,

clearly identified, and marked as such, or (2) at a minimum, marked in the affidavit or an

attached document explaining exactly where such information is, and otherwise

marked, highlighted, or made plainly visible. See O.C.G.A. § 50-18-72 (A)(34).

16. Trade Secrets – Internal Use: In submitting a quote, the Responder agrees that the

County may reveal any trade secret materials contained in the quote to all County staff

and officials involved in the selection process, and to any outside consultant or other

third parties who may assist in the selection process. The Responder agrees to hold

harmless the County and each of its officers, employees, and agents from all costs,

damages, and expenses incurred in connection with refusing to disclose any material

which the Responder has designated as a trade secret.

17. Contract Execution & Notice to Proceed: After an award is made, and all required

documents are received by the County, and the contract is fully executed with signature

of both parties, the County will issue a written Notice to Proceed. The County shall not

be liable for payment of any work done or any costs incurred by any Responder prior to

the County issuing the Notice to Proceed.

18. Unavailability of Funds: This contract will terminate immediately and absolutely at such

time as appropriated and otherwise unobligated funds are no longer available to satisfy

the obligations of the County under the contract.

19. Insurance: The Successful Responder shall procure and maintain the following

insurance, to be in effect throughout the term of the contract, in at least the amounts

and limits as follows:

a. General Liability Insurance: $1,000,000 combined single limit per

occurrence, including bodily and personal injury, destruction of property,

and contractual liability.

b. Automobile Liability Insurance: $1,000,000 combined single limit each

occurrence, including bodily injury and property damage liability.

c. Worker’s Compensation & Employer’s Liability Insurance: Workers

Compensation as required by Georgia statute.

Before a contract is executed, the Certificates of Insurance for all required coverage

shall be submitted to the County. The certificate shall list an additional insured as

follows:

Fayette County, Georgia

140 Stonewall Avenue West

Fayetteville, GA 30214

20. Unauthorized Performance: The County will not compensate the Contractor for work

performed unless the work is authorized under the contract, as initially executed, or as

amended.

21. Assignment of Contract: Assignment of any contract resulting from this Request for

Quotes will not be authorized, except with express written authorization from the

County.

22. Indemnification: The Contractor shall indemnify and save the County and all its officers,

agents and employees harmless from all suits, actions, or other claims of any character,

name and description brought for or on account of any damages, losses, or expenses to

the extent caused by or resulting from the negligence, recklessness, or intentionally

wrongful conduct of the Contractor or other persons employed or utilized by the

Contractor in the performance of the contract. The Contractor shall pay any judgment

with cost which may be obtained against the County growing out of such damages,

losses, or expenses.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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