Project Information

Bid Title

BOUNDARY LINE PAINTING/POSTING SERVICES

Issuing Agency

Suwannee River Water Management District

Location

Florida

Published Date

Apr 15, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

25/26-012

Original Source

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Project Description

Bid Number:	25/26-012
Bid Title:	BOUNDARY LINE PAINTING/POSTING SERVICES
Category:	Bids, Proposals and Qualifications
Status:	Open

Description: The Suwannee River Water Management District (District) owns and manages approximately 160,000 acres of forestland in North Central Florida for protection of floodplains and their associated habitats. These properties are managed under a multiple-use policy that emphasizes water resources protection, maintenance and restoration of the natural state and condition, utilization of timber harvest to achieve habitat manipulation goals, and provisions for public access and recreation. The District is requesting bids from firms that can provide boundary painting/posting services in the District. Bidders shall be individuals or firms that provide boundary painting/posting services for tracts of land in North Central Florida. Publication Date/Time: 4/15/2026 4:00 PM Closing Date/Time: 5/15/2026 10:00 AM Submittal Information: SUBMIT ELECTRONICALLY THROUGH DEMANDSTAR Bid Opening Information: ELECTRONIC BID OPENING Contact Person: SHARON HINGSON Business Hours: MONDAY - FRIDAY 8:00 - 5:00 Miscellaneous: April 22, 2026 Questions due by 5:00 P.M. April 29, 2026 Responses to Questions Posted on DemandStar May 15,2026* Bids due prior to 10:00 a.m. Electronically. Opening of bids will occur at this time* October 1, 2026 Anticipated Start Date Related Documents: 25/26-012 Boundary Painting Posting ITB

Attachment Preview

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID

NO. 25/26-012

BOUNDARY LINE PAINTING/POSTING SERVICES

Section

1

2

3

4

5

6

Table of Contents

Title

Introduction

Proposed Schedule

Instructions to Bidders

Key Points

Boundary Line Painting/Posting Services

Scope of Work and Standards

Bid Response Forms

Page

2

2

2

3

6

9-11

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060

386.362.1001

386.362.1056 (Fax)

800.226.1066 (Florida only)

www.mysuwanneeriver.com

DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES

Page 1 of 13

SECTION 1: INTRODUCTION

The Suwannee River Water Management District (District) owns and manages approximately

160,000 acres of forestland in North Central Florida for protection of floodplains and their

associated habitats. These properties are managed under a multiple-use policy that emphasizes

water resources protection, maintenance and restoration of the natural state and condition,

utilization of timber harvest to achieve habitat manipulation goals, and provisions for public

access and recreation.

The District is requesting bids from firms that can provide boundary painting/posting services in

the District.

Bidders shall be individuals or firms that provide boundary painting/posting services for tracts of

land in North Central Florida.

The initial contract shall be for a period of three years, ending September 30, 2029, with the

potential for two subsequent one-year renewals based upon the prior year’s performance by the

Contractor, the same terms, and conditions (or terms more favorable to the District), and mutual

agreement of the District and the Contractor.

SECTION 2: PROPOSED SCHEDULE

April 15, 2026

April 22, 2026

April 29, 2026

May 15,2026*

October 1, 2026

Release of Invitation to Bid

Questions due by 5:00 P.M.

Responses to Questions Posted on DemandStar

Bids due prior to 10:00 a.m. Electronically. Opening of bids will

occur at this time*

Anticipated Start Date

*Denotes a public meeting. All times denote Eastern Daylight Time (EDT).

SECTION 3: INSTRUCTIONS TO BIDDERS

Delivery of Bid:

Submit Bids Electronically through DemandStar.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-

district/procurement

For articles and videos to assist you through the DemandStar registry and uploading of

documents visit the DemandStar business support page at:

https://network.demandstar.com/business-support/

If you are unfamiliar with DemandStar, please submit your bid far enough in advance to work

through any complications you may have with the system.

Bids are to be uploaded to the platform prior to 10:00 a.m. on May 15, 2026. Bids received

after this time, for any reason, will be rejected.

Questions: To provide equal opportunity and ensure the same information is provided to all

proposers, any questions should be submitted by email to Sharon Hingson at

Sharon.Hingson@srwmd.org on or before April 22, 2026. District staff are not authorized to

orally interpret the meaning of the specification or other agreement documents, or correct any

apparent ambiguity, inconsistency, or error therein.

DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES

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ADA Compliance: All bids submitted in electronic/digital format must include a certification by

the Vendor that the electronic submission and all supporting documents are accessible

according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating

to the creation and use of electronic documents. This requirement applies to editable formats,

such as Microsoft Word, as well as portable document formats (PDF).

Additional Bid packages may be obtained by logging on to www.mysuwanneeriver.com.

Bidders should submit the forms provided in Sections 6. Additional pages of documentation

may be submitted to further clarify the information in Sections 6, but no bid will be considered that

does not list GPS device. All entries on the bid form shall be typed or legibly printed in ink.

SECTION 4: KEY POINTS

QUALIFICATIONS OF BIDDERS - TO SUBMIT WITH BID

It is the Bidder’s responsibility to completely fill in all items in Sections 5 and 6 with an Equipment

List, including the information listed below in the response. Items that are in bold will be used to

determine the low-price component of the assessment where applicable. Other items that can be

provided should be filled in and can be included in the contract at the option of the District. Failure

to provide these items may result in the bid being considered non-responsive.

The minimum requirements necessary to meet the qualifications for this contract are as follows:

1. At least three (3) projects completed of the nature specified in the applicable Scope

of Services over the past three (3) years (Bidders shall use the SIMILAR

PROJECTS form provided to list the names of the project(s), including the

personnel assigned to each, and the names of the agencies/companies for whom

the work was performed, including a contact person and telephone number); and

2. Demonstrated ability to provide all equipment necessary (either owned or leased)

with experienced painters (minimum three years) necessary to provide the required

work.

3. A working email address with the ability to receive and print color maps in a jpeg or

PDF format. District staff needs the ability to send the contractor project maps via

email.

4. A GPS device that can collect points in WGS-84 datum and WAAS capable

receiver. The GPS device will give Contractors or employees painting/posting

boundary lines the ability to take a waypoint for where painting/posting stops on

uncompleted lines. These points will be used to build a painting history of lines

painted and allow accurate billing.

DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES

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Each Bidder shall submit the documentation stated above under Paragraphs 1 - 4 with the bid

package. Failure on the part of the Bidder to include the above with the bid shall render the

Bidder non-responsive. Only responsive Bidders will be considered by District.

Selection of Contractor: In accordance with subsection 287.057(1)(a)4, Florida Statutes, the

contract shall be awarded to the responsible and responsive vendor who submits the lowest

responsive bid.

Challenge of Solicitation Process: If a potential Bidder protests any provisions of this ITB, a

notice of intent to protest shall be filed with the District in writing within 72 hours after the posting

of the invitation to bid on the District’s website. “Failure to file a protest within the time

prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings

under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: If a Bidder intends to protest District’s intent

to award contract, the notice of intent to protest must be filed in writing within 72 hours after

posting of a notice of intent to award contract and the Bidder shall file a formal written protest

within ten (10) days after filing of notice of intent to protest. Any Bidder who files a formal written

protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida

Statutes shall post with the District at the time of filing the formal written protest, a bond

pursuant to Section 287.042(2)(c), Florida Statutes (2013).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time

prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida

Statutes, or failure to post the bond or other security required by law within the time allowed for

filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More

specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida

Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans with Disabilities Act: The District does not discriminate upon the basis of any

individual’s disability status. This nondiscrimination policy involves every aspect of the District’s

functions including one’s access to, participation, employment, or treatment in its programs or

activities. Anyone requiring reasonable accommodation as provided for in the Americans with

Disabilities Act should contact the District, at 386.362.1001 or 800.226.1066 (Florida only). The

District’s fax number is 386.362.1056.

Minority Business Enterprises: The District recognizes fair and open competition as a basic

tenet of public procurement. Bidders doing business with the District are prohibited from

discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The

District encourages participation by minority business enterprises. Whenever two or more

service providers are ranked equally, a minority business enterprise shall be given preference in

the award process.

Veteran’s Preference: In the absence of minority business enterprise, whenever two or more

service providers are ranked equally by the Selection Committee, a veteran-owned business

enterprise shall be given preference in the award process.

Drug Free Workplace Act: The selected BIDDER shall certify that it has established a drug

free workplace.

DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES

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Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who

has been placed on the convicted vendor list following a conviction for a public entity crime may

not submit a bid on a contract to provide any goods or services to a public entity, may not

submit a bid on a contract with a public entity for the construction or repair of a public building or

public work, may not submit bids on leases of real property to a public entity, may not be

awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract

with any public entity, and may not transact business with any public entity in excess of the

threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from

the date of being placed on the convicted vendor list.”

Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to,

and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or

local governmental entity for goods or services of:

a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or

renewing such contract, the company is on the Scrutinized Companies that Boycott

Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or

entering into or renewing such contract, the company:

c. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to

s. 215.473; or

d. Is engaged in business operations in Cuba or Syria.”

Insurance Requirements: If awarded, BIDDER shall represent and guarantee that all

employees, agents, servants or representatives of the Bidder, and all employees, agents,

servants, or representatives of subcontractors are covered by workers' compensation insurance.

Prior to entering into contract with the District, Bidder agrees to furnish the District certificates of

insurance on all insurance, naming District as additional insured for items 2 and 3 below,

providing evidence that Bidder has in full force and effect the following minimum insurance with

insurers authorized to do business in the State of Florida:

1) Workers' compensation insurance as required above;

2) Motor vehicular liability insurance with limits of not less than $1,000,000 combined single

limit which insurance shall be applicable to any and all vehicles utilized by Bidder to

provide the services requested by District;

3) General liability insurance for all services rendered by Bidder for the requested services

with a minimum of $1,000,000 personal and advertising injury and $1,000,000 general

aggregate.

The certificate of insurance shall also provide that District shall be notified in writing by the

carrier at least 30 days prior to any cancellation of said insurance.

Rejection of Responses: The District reserves the right to reject any and all bids or other

responses submitted in response to District invitation. District also reserves the right to waive

any minor deviations in an otherwise valid bid.

Bidders to this solicitation or persons acting on their behalf may not contact, between

the release of the solicitation and the end of the 72-business hour period

DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES

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Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors
• NAICS 541370Surveying and Mapping (except Geophysical) Services

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