Project Information

Bid Title

Water Plant 1 Master Insertion Valve

Issuing Agency

City of Kingsland

Location

Georgia

Published Date

Jan 30, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #COK 26-014

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP #COK 26-014
Bid Title:	Water Plant 1 Master Insertion Valve
Category:	Miscellaneous Services
Status:	Open
Bid Recipient:	Hannah Smith, Purchasing Director

Description: The purpose of this RFP is to solicit proposals from qualified contractors to provide all labor, materials, equipment, and expertise required to install a 12-inch resilient wedge insertion valve on an existing pressurized ductile iron water main. The work shall be performed without service interruption and in accordance with applicable standards and specifications to enhance system reliability and operational flexibility. Publication Date/Time: 1/30/2026 2:45 PM Closing Date/Time: 2/17/2026 2:00 PM Submittal Information: Hannah Smith, Purchasing Director Contact Person: Scope of Work Technical Questions Brian Gaddy, Water Superintendent PH: (912) 552-1091 Email: bgaddy@kingslandgeorgia.com Request for Proposal Questions or Submittals Hannah Smith, Purchasing Director PH: (912) 729-8113 hsmith@kingslandgeorgia.com Download Available: www.kingslandgeorgia.com Fee: N/A Business Hours: 8:00-5:00 Monday-Friday Fax Number: (912)729-8827 Related Documents: RFP-Water plant 1 Insertion Valve W-9

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Request for Proposal (RFP)

RFP #COK 26-014

Water Plant 1 Master Insertion Valve

Issued by:

City of Kingsland, Georgia

Proposals must be submitted

No later than

2:00PM on Tuesday, February 17, 2026

To:

City of Kingsland

Mailing Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

LATE PROPOSALS WILL BE REJECTED

Issued: 01/29/2026

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND,GA 31548

RFP #COK26-014

WATER PLANT 1 MASTER INSERTION VALVE

Purpose

The purpose of this RFP is to solicit proposals from qualified contractors to provide all labor, materials,

equipment, and expertise required to install a 12-inch resilient wedge insertion valve on an existing

pressurized ductile iron water main. The work shall be performed without service interruption and in

accordance with applicable standards and specifications to enhance system reliability and operational

flexibility.

Invitation

You are hereby invited to submit a sealed proposal by providing all information requested in the

attached “Scope of Work” to the Finance Department to either address listed below:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

Proposal Submission Process

All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,

opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The

delivery of said proposal to the prescribed delivery point on or before the specified opening date and time

is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery

point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and

as prescribed by the City. No other forms will be accepted. No Proposal may be modified after opening.

All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope

or package. Responders must submit their proposal no later than Tuesday, February 17, 2026 at 2:00

PM. Any proposal received after the time and date specified will NOT be considered. The bid opening

will be held in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.

Pre-Proposal Meeting

There will not be a pre-proposal meeting.

City of Kingsland, Georgia

Page 2

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND,GA 31548

RFP #COK26-014

WATER PLANT 1 MASTER INSERTION VALVE

Scope of Work

· Mobilization: Transport all specialized equipment and personnel to the site.

· Excavation & Shoring: Dig and secure a trench to expose the 12" ductile iron main (typically

requiring a minimum 40-42 inch bury depth for clearance).

· Pipe Preparation: Clean and inspect the exterior of the ductile iron pipe to ensure a proper seal.

· Installation: Install one (1) 12-inch resilient wedge insertion valve

(e.g., Hydra-Stop Insta-Valve 250 , Romac InsertaValve, or compatible)

· Testing: Perform a hydrostatic pressure test (typically 1.25 to 1.5 times system pressure) for 15

minutes before the final tap.

· Restoration: Backfill, compact, and restore the surface to original or better condition.

Technical Specifications

· Valve Type: 12-inch Non-Rising Stem (NRS) resilient wedge gate valve

· Material: Ductile iron body (Grade 65-45-12) with fusion-bonded epoxy coating per AWWA C550.

· Pressure Rating: Minimum 250 psi working pressure.

· Compatibility: Specifically rated for Ductile Iron (Class A, B, C, or D).

· Operation: Standard 2-inch square operating nut with 3 turns per diameter inch (approx. 36 turns

depending on model).

City of Kingsland, Georgia

Page 3

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND,GA 31548

RFP #COK26-014

WATER PLANT 1 MASTER INSERTION VALVE

Minimum Qualifications

The Contractor must agree to maintain Workers’ Compensation and liability insurance for a minimum of

one million dollars ($1,000,000) to protect the City from liability claims for damages because of bodily

injury, including death, and from liability for damages to property. The contractor will furnish a certificate

of said insurance to the City of Kingsland before beginning the work or with submission of proposal if

listed as part of the required documents.

Insurance Requirements

The Contractor shall procure and maintain, for the duration of the contract, insurance against claims for

injuries or damages that may arise from or in connection with the performance of the contract. The

Contractor shall bear the full cost of such insurance.

Minimum coverage amounts are as follows:

 Commercial General Liability: $2,000,000 aggregate; $1,000,000 per occurrence (includes

operations, contractual, personal injury, products/completed operations, broad-form property

damage).

 Business Automobile Liability: $1,000,000 combined single limit per occurrence for owned,

non-owned, and hired vehicles.

 Workers’ Compensation and Employer’s Liability: Per Georgia Labor Code requirements;

$1,000,000 per accident.

 Professional Liability: $1,000,000 aggregate; $500,000 per occurrence.

 Builder’s Risk Insurance: Contractor shall maintain Builder’s Risk Insurance covering all

materials, equipment, machinery, and supplies that will become part of the completed work, as

well as temporary structures. Coverage shall be written on an “all-risk” or equivalent policy

form, providing protection against loss or damage caused by fire, vandalism, malicious mischief,

collapse, theft, windstorm, flood, and other perils as typically provided in such policies. The

policy shall remain in effect until final acceptance by the City of Kingsland. The City shall be

named as a loss payee.

No Corrections

Once a competitive proposal is submitted, the City shall NOT accept any request by any proposer to

correct errors or omissions in any calculations or competitive price submitted. The only exception to allow

a correction is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment

such as failure to properly price performance costs; the nature of the mistake must be readily apparent

on the face of the bid itself; and the intended bid price must be apparent as well. The bidder cannot resort

City of Kingsland, Georgia

Page 4

CITY OF KINGSLAND, GEORGIA

PO BOX 250 KINGSLAND,GA 31548

RFP #COK26-014

WATER PLANT 1 MASTER INSERTION VALVE

to bid-preparation worksheets to prove its intended bid price. Based on the above circumstances, the

allowance of the correction will be at the discretion of the City of Kingsland.

Award

The contract will be awarded to the most responsible, responsive bidder whose submission, conforming

to the solicitation, will be most advantageous to the City of Kingsland price and other factors conferred,

such as quality of equipment, conformity of the specifications and warranty. Any proposer who is in

default to the City of Kingsland at the time of submittal of the proposal shall have that proposal rejected.

The City of Kingsland reserves the right to clarify any terms with the concurrence of the Vendor; however,

any substantial non conformity in the offer, as determined by the City of Kingsland, shall be deemed non-

responsive and the offer rejected. The City of Kingsland reserves the right to reject Proposals, or any part

of any proposal, containing any additional terms or conditions not specifically requested in the original

conditions and specifications.

The City of Kingsland reserves the right to reject any or all proposals, or any part of any proposal, to award

in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in

the best interest of the City of Kingsland. City of Kingsland reserves the right to accept or reject any and

all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest

of the City.

The City of Kingsland reserves the right, at any time, to modify, waive, or otherwise vary the terms and

conditions of this RFP including, but not limited to, the deadlines for submissions and submission

requirements. The City further reserves the right to cancel or withdraw this RFP at any time. The City

also reserves the right to negotiate mutually acceptable contract terms with the successful proposer. (City

Purchasing Ordinance, Article IV, Division 2, Section 2-99).

Days of Completion

Work shall be completed no later than 180 Days following the commencement date of the contract and

following written “Notice to Proceed” by Owner. The Contract time may be extended as approved by the

City of Kingsland in an amount equal to time lost due to delays beyond the control of Contractor. Such

delays shall include, but not be limited to, acts or neglect by Owner or others performing additional work,

fires, floods, abnormal weather conditions or acts of God.

Local Vendor Preference

For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an

opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%

of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price

City of Kingsland, Georgia

Page 5

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction

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