Project Information

Bid Title

Student Athletic and Catastrophic Insurance

Issuing Agency

Lubbock Independent School District

Location

Texas

Published Date

Feb 24, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-1124-RFP

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	2026-1124-RFP (Student Athletic and Catastrophic Insurance)
Issue Date & Time	2/24/2026 02:00:02 PM (CT)
Close Date & Time	3/30/2026 02:00:00 PM (CT)
Question Cut Off Date	3/23/2026 02:00:00 PM (CT)
Notes	The District is requesting insurance proposals for all UIL activities, athletics, JROTC, vocational education, Future Farmers of America, cheerleaders, drill teams, extra-curricular, and voluntary student accident insurance. The District will be closed Monday, March 16th- Friday, March 20th for Spring Break.

Contact Information

Name	Carol Evans
Address	1628 19th Street West Building, Suite 10 Lubbock, TX 79401
Phone	806 (219) 0267
Fax
Email	carol.evans@lubbockisd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9081579

Bid Attachments

File Name	Description	File Size
General Solicitation Terms and Conditions 7.2025 1.pdf (please login to view this document)	General Solicitation Terms and Conditions	253 KB	338367	7172883
General Insurance Information 2026-1124.pdf (please login to view this document)	General Insurance Information 2026-1124	118 KB	338367	7173038
Specification Questionnaire 2026-1124.docx (please login to view this document)	Specification Questionnaire 2026-1124	16 KB	338367	7176588
Proposal Submittal Form for 2026-1124.docx (please login to view this document)	Proposal Submittal Form for 2026-1124	16 KB	338367	7176614

Attachment Preview

2026-1124-RFP

Student Athletic and Catastrophic Insurance

Issue Date: 2/24/2026

Questions Deadline: 3/23/2026 02:00 PM (CT)

Response Deadline: 3/30/2026 02:00 PM (CT)

Contact Information

Contact: Carol Evans

Address: Procurement Services

1628 19th Street

West Building, Suite 10

Lubbock, TX 79401

Phone: 806 (219) 0267

Email: carol.evans@lubbockisd.org

Page 1 of 10 pages

Deadline: 3/30/2026 02:00 PM (CT)

2026-1124-RFP

Event Information

Number:

2026-1124-RFP

Title:

Student Athletic and Catastrophic Insurance

Type:

Request for Proposal

Issue Date:

2/24/2026

Question Deadline: 3/23/2026 02:00 PM (CT)

Response Deadline: 3/30/2026 02:00 PM (CT)

Notes:

The District is requesting insurance proposals for all UIL activities, athletics, JROTC,

vocational education, Future Farmers of America, cheerleaders, drill teams, extra-

curricular, and voluntary student accident insurance.

The District will be closed Monday, March 16th- Friday, March 20th for Spring

Break.

Ship To Information

Contact: LISD Distribution Center

Address: 610 36th Street

Lubbock, TX 79404

Phone: 806 (219) 0770

Billing Information

Contact: Accounts Payable

Address: 1628 19th Street

Lubbock, TX 79401

Phone: 806 (219) 0000

Bid Activities

Release Date

Legal Ad #1

Legal Ad #2

Question Deadline

RFP Closing Date

Board Meeting

Contract Begins

Bid Attachments

General Solicitation Terms and Conditions 7.2025 1.pdf

General Solicitation Terms and Conditions

General Insurance Information 2026-1124.pdf

General Insurance Information 2026-1124

Specification Questionnaire 2026-1124.docx

Specification Questionnaire 2026-1124

Proposal Submittal Form for 2026-1124.docx

Proposal Submittal Form for 2026-1124

2/24/2026 2:00:00 PM (CT)

3/1/2026

3/8/2026

3/23/2026 2:00:00 PM (CT)

3/30/2026 2:00:00 PM (CT)

5/28/2026

8/1/2026

View Online

View Online

View Online

View Online

Page 2 of 10 pages

Deadline: 3/30/2026 02:00 PM (CT)

2026-1124-RFP

Bid Attributes

1 Intent / Scope

The District is requesting insurance proposals for all UIL activities, athletics, JROTC, vocational education, Future

Farmers of America, cheerleaders, drill team, extra-curricular, and voluntary student accident insurance.

2 Term of Contract

The initial contract will begin August 1, 2026 and end July 31, 2027, with the option to renew for four (4) additional

one-year terms. The District reserves the right to re-negotiate or cancel this contract prior to any renewal terms.

3 Applicable Specifications

Proposals should duplicate our specifications as near as possible. All items on the Specifications Questionnaire

must be answered. Do not answer any question by responding with "see brochure/attachment." This will cause your

proposal to be rejected.

The policy issued by the selected company will provide coverage that duplicates the answers on the Specification

Questionnaire. In the event of any variation, the company or completing agent warrants the policy will be amended

to comply with the District specifications or they (the company or agent) will be responsible for providing benefits as described in

the answers to specification questionnaire.

The company awarded the contract for the UIL/Athletic insurance will also receive the contract for the Student

Voluntary Insurance. The company awarded the contract for the UIL Athletic Insurance may differ from the

catastrophic coverage. Please state if your proposal is an "all or none" proposal.

The catastrophic insurance carrier and basic insurance carrier must have an A.M. Best rating of at least A-(VII).

(Required: Maximum 4000 characters allowed)

Page 3 of 10 pages

Deadline: 3/30/2026 02:00 PM (CT)

2026-1124-RFP

4 Requested Coverage

(Individual Voluntary and Blanket All Interscholastic Activities Coverage)

A. 24-Hour- Up to $30,000, $500 deductible, for injuries sustained during the year. The coverage will be a

PRIMARY POLICY. Specify if plan is accepted on FULL ASSIGNMENT through a PPO or special network group.

(See Section I, PROPOSAL SUBMITTAL)

B. At School - Up to $30,000, $500 deductible for injuries that occur at school or school sponsored activities and to and from school,

includes all sports, except varsity football. Plan will also be primary. Specify if plan is accepted on FULL ASSIGNMENT through a PPO

or special network group. (See Section II, PROPOSAL SUBMITTAL)

C. Voluntary Football Coverage Varsity - Up to $30,000 for injuries sustained while practicing or participating in

interscholastic varsity football. Benefit coverage will match requirements as outlined in the at-school plan. (See

Section III, PROPOSAL SUBMITTAL)

D. Dental - Pays Usual and Customary to $1,000 for injuries to sound teeth. (See Section IV, PROPOSAL

SUBMITTAL)

E. Catastrophic - Lubbock Independent School District will purchase blanket catastrophic accident insurance for those students

participating in all UIL sports and activities. There will be a $25,000 deductible with indemnity amount of no less than $1,000,000.

Deductible period will be two (2) years and a ten (10) year minimum benefit period. (See Section V, PROPOSAL SUBMITTAL)

F. Blanket Coverage-All Interscholastic Activities Coverage - A $30,000 maximum policy with $500 deductible for

injuries sustained while practicing or participating in any UIL event. The blanket policy will cover all UIL activities

grades 6-12 and a list of names will not be provided. The policy will be excess and have an effective date of August

1, 2026 and expires July 31, 2027. Benefits must be accepted on full assignment through a PPO or special network

group. Policy coverage must include all Vocational classes, ROTC, and FFA. (See Section VI, PROPOSAL

SUBMITTAL)

G. Please show process necessary to maintain HIPAA and FERPA compliance. (See Section VII, PROPOSAL SUBMITTAL)

H. Treatment of a Covered Person- Treatment must be initiated by a licensed physician within ninety (90) days of the date of injury.

Ambulance expenses must be for the first trip to a hospital not to the nearest hospital.

(Required: Maximum 4000 characters allowed)

5 Proposal Exhibits

General Insurance Information

Page 4 of 10 pages

Deadline: 3/30/2026 02:00 PM (CT)

2026-1124-RFP

6 Required Response Attachments

The following items shall be required exhibits included with the response:

Proposal Submittal Form

Specification Questionnaire

All response attachments are to be uploaded in the response attachments tab.

(Required: Maximum 4000 characters allowed)

7 Evaluation Criteria

The contract will be awarded to the respondent(s) whose submittal is most advantageous to the District, considering

the relative importance of price and the other evaluation criteria included in the solicitation. Award will not

necessarily be made to the respondent submitting the lowest priced offer. Solicitations will be evaluated/awarded

using the best value method as defined in Texas Education Code 44.031. In determining best value the District

shall consider the following factors:

50 Points - Purchase Price

20 Points - Reputation

10 Points - Quality

10 Points - Meets District's Needs

5 Points - Past Performance

0 Points - HUB Status

5 Points - Long-Term Cost

0 Points - Parent Company/Majority Owner in TX

0 Points - Other Relevant Factors

8 Fixed-Price (Price Adjustment Allowance)

1. Prices shall be firm for the specified contract term.

2. Prices can be adjusted based on clearly identified escalation provisions

3. The District reserves the right to evaluate, accept, or reject the applicability of any price adjustment

9 Non-Collusion Statement

By submitting a response, the supplier certifies and represents to the District that:

a) This response has been arrived at independently and prepared without consultation, communication, or

agreement with any other supplier, and that the contents of this response have not been communicated by the

supplier, or supplier agent, to any other supplier engaged in this type of business prior to the submission deadline

for the purpose of restricting competition.

b) This response is not the result of, or affected by an unlawful act of, collusion with another company engaged

in the same line of business or commerce, or any act of fraud punishable under current local, state, and/or federal

ordinances, statutes, regulations, and/or policies. Furthermore, it is understood that fraud and unlawful collusion

are crimes under federal law and can result in fines, prison sentences, and civil damage awards.

I Agree

(Required: Check if applicable)

Page 5 of 10 pages

Deadline: 3/30/2026 02:00 PM (CT)

2026-1124-RFP

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

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